NEWARK AND SHERWOOD DISTRICT COUNCIL JOB DESCRIPTION POST TITLE: Team Leader - Reactive SERVICE AREA: Housing and Environmental Services POST NUMBER: SECTION: Environmental Health GRADE: SCP 41 – 44 (PO 5) DATE: July 2005 This post is a "politically restricted" post under Section 2(1c) of the 1989 Local Government and Housing Act. RESPONSIBLE TO: Environment Manager/Head of Housing and Environmental Services. RESPONSIBLE FOR: Environmental Health within Newark and Sherwood District Council. LIAISON WITH: Strategic Directors, Heads of Services, Members, Other Officers, Other Local Authorities, Central Government. PURPOSE OF JOB: Operational Management of the Reactive Team within Environmental Health. MAIN ACTIVITIES, DUTIES AND RESPONSIBILITIES 1. Specific responsibility for the management co-ordination and monitoring of the Reactive team, including health and safety and risk management. 2. Preparation and issuing policy guidance and procedures on all reactive matters including: • Accident investigation • Out-of-hours on-call service. • Noise Nuisance • Drainage • Pest Control and Animal Welfare. • Food Complaints. • Food Poisoning Investigations • Housing repair/Unfitness • Food Accreditation Scheme • Environmental Nuisance • Licensing. • Food/Health & Safety revisits and their periodical review to ensure compliance with statutory requirements and circular guidance. 3. To take a lead in fundamental reviews of policies and processes for which the postholder has responsibility, making recommendations and co-ordinating the implementation of agreed changes in service delivery to achieve best value. 4. The preparation and presentation of reports on operational targets, legal implications and resources for the consideration of senior management, cabinet, committees and member working groups. 5. Specific responsibility for co-ordination and liaison with the central licensing section. 6. Specific responsibility for developing and implementing the Food Accreditation Scheme including liaison with business groups. 7. To adhere to the Council’s financial regulations and standing orders. 8. To monitor and control activities against operational budgets in accordance with approved procedures. 9. To make recommendations on budget management and financial planning, justifying proposals for any future growth. 10. To ensure accurate interpretation of legislation and procedural guidance to maintain consistency of decision making and operational standards. 11. To constantly monitor the effectiveness of existing information technology applications and to analyse the need for developing new systems. 12. To support and assist Elected Members and Members of Parliament with regard to enquiries on relevant operational issues. 13. To liaise with the Council’s Press and Publicity Officer and represent the Section in response to media enquiries, at the request of the Environment Manager. 14. To support the Environment Manager to develop the teams, individuals, students and self, in order to enhance performance utilising the staff development interview and other appropriate methods. 15. To provide equality of opportunity and continued personal development in recruitment, development and training. 16. To facilitate effective communication processes generally in respect of specific operational/policy responsibilities. 17. To be responsible for or assist in recruitment and selection processes. 18. To have responsibility for applying established health and safety policy. 19. In conjunction with the Environment Manager support:- a) developing and implementing co-ordinated sectional objectives, policies and practices including the necessary staff training. b) ensuring the section contributes to the development and implementation of Council objectives, policies and practices. c) Attendance at committees, boards, corporate meetings and meetings with external agencies and the public generally, including meetings outside normal working hours: and d) Initiating and implementing change and improvement in services, products and systems by establishing benchmark standards. 20. To undertake any further duties, which may from time to time be required of the postholder and are commensurate with the responsibilities of the post. This Job Description represents a statement of the duties of the post but does not include all minor duties. It is inevitable that over time the nature of an individual job will change and existing duties may be lost or others gained without changing the general character of the duties or the level of responsibility entailed. As a result the Authority will expect this job description to be subject to revision. The Council is committed to equal opportunities. As part of its policy it has been agreed that applicants wishing to work on a 'Job Share' basis will be considered on an individual basis. Since it is not possible for all posts to operate in this way, if you wish to enquire about 'Job Sharing' you should contact the Personnel and Training Section in the first instance. SPECIAL FEATURES AND PROVISIONS 1. The salary grade is inclusive of work and such hours as necessary for the efficient performance of duties and the effective operation of the Section. The public is entitled to demand of a Local Government Officer conduct of the highest standard and confidence in his/her integrity would be shaken where with the least suspicion, however ill-founded, to arise that he or she could be influenced by improper motives. An Officer should treat with extreme caution any offer of gift, favour or hospitality to him/her personally, gratuities of any kind should not be accepted in the normal discharge of duties. 2. The post holder will be required to provide a car for use at work, (which a lump sum car allowance will be payable). A home telephone is also essential for the use of which an appropriate allowance will be paid. These are not contractual rights and may be varied after consultation. 3. This post is a politically restricted post under Section 2(1c) of the 1989 Local Government and Housing Act. The successful applicant would therefore be disqualified for becoming or remaining a member of a Local Authority - Section 1(1). You would have a right of appeal to the Adjudicator if it was felt the Council had not correctly applied the "sensitive post" (Section 2(1c) criteria). Advice from the Personnel Manager should be sought on this. 4. It will be a condition of this post that the post holder becomes a full member of the out of hours on call rota for Environmental Health Services. Signature of Postholder ........................................ Date .................... JOBDESENVREAC PERSON SPECIFICATION POST TITLE: Team Leader (Proactive/Reactive) DATE: JUNE 2004 Factor Essential or Desirable Method of Assessment RELEVANT Essential- Previous experience across all core disciplines of EXPERIENCE Housing, Food, Health and Safety and Environmental Protection. Essential - Experience of managing staff Essential - Knowledge and experience of implementing appropriate codes of practice, guidance, etc from appropriate All assessed from Government departments and developing policy. the application form, at interview Desirable- Experience of implementing change. and through references Desirable - Experience in the use and operation of the Flare computer systems Desirable - Experience of providing services with a customer orientation. QUALIFICATIONS Essential - Either Diploma in Environmental Health or BSc in Environmental Health recognised by The Environmental Assessed from Health Officers' Registration Board (EHORB) application form Desirable- Post Graduate qualification in EH related subject . and relevant Desirable- A management qualification at DMS level or above. documentary Desirable - Chartered Membership of the CIEH. evidence. VOCATIONAL Essential- Knowledge of equal opportunities, health and safety Application form TRAINING management, and public consultation. and documentary Desirable - Customer Service Training. evidence. Desirable- Knowledge of performance management techniques. JOB RELATED Essential - Evidence of good interpersonal/communication skills. SKILLS Essential - Proven ability to manage and motivate the work of All assessed at individuals and teams interview, by Essential - Ability to manage a range of environmental health references and functions and to deliver service improvements. relevant testing. Essential- Ability to assess and meet performance standards. Essential- Ability to work effectively in close partnership with other agencies. Desirable - Knowledge of performance management/business planning. Desirable - Ability to monitor budgets and prepare financial reports. Desirable- Knowledge and experience of Best Value and CPA. PERSONAL Essential - To have an ability to work in a busy environment and to ATTRIBUTES prioritise workloads. All assessed at Essential - To be well motivated. interview, by Essential - To have common sense approach to work. references and Essential - To be able to show initiative and have a commitment to relevant testing. environmental health. Essential - To be able to demonstrate a professional approach. Desirable - To be willing to undertake further training. Desirable - To be assertive and confident. WORK Essential - To be a member of the Environmental Services On Call roster for which an allowance will be paid. Assessed from CIRCUMSTANCES Essential - To have access and mobility to all parts of the district as application form, and when required. interview and Essential - To attend Committee/Sub-Committee meetings as relevant necessary. documentary Desirable - To have a home telephone evidence This Authority Operates a No Smoking Policy N.B. The above specification defines the minimum essential requirements of the j, but the council will have regard to the Disability Discrimination Act and will make ‘reasonable adjustments’ to help applicants with a disability achieve these standards. Compliance with all the requirements of the job description and person specification does not guarantee an interview. It may be necessary to use additional criteria at the short-listing stage. Extension 5223 01636 655485 @nsdc.info JD/blank10 Please Contact: Date as Postmark Dear Sir/Madam APPLICATION FOR EMPLOYMENT Further to your enquiry I enclose an Application Form for you to complete. If you require any assistance with the completion of this Application Form, please contact the Personnel Section. In connection with your application, I would ask you to note the following points:- RECEIPT OF APPLICATION As a result of the number of applications now being received, receipt of your Application Form will not be acknowledged unless you enclose a stamped addressed envelope. If you are not contacted within four weeks of the closing date, you may assume that you have not been shortlisted for interview. DATA PROTECTION This information will be held for the purpose of recruitment to the post for which you have applied. For successful candidates, the application will be placed on a personal file and used for the purpose of dealing with matters relating to their employment with the Council. Information may be disclosed to relevant line managers, Councillors and personnel staff. Unsuccessful applications will be held for a period not exceeding 12 months. All information held will be processed in accordance with the Data Protection Act 1998. EQUAL OPPORTUNITIES POLICY Newark and Sherwood District Council has adopted an Equal Opportunities Policy which means that applications are invited from candidates regardless of race, colour, nationality, ethnic or national origin, disability, sex, marital status or other conditions or requirements which cannot be shown to be justifiable. An Equal Opportunities Monitoring Form is enclosed for this purpose which must be completed and returned. If you have a disability which you will require assistance with, please give details and if you are invited to attend for interview a member of the Personnel Section will contact you to discuss any special arrangements you may need. P.T.O. Standard Application Form – March 2004 ASYLUM AND IMMIGRATION ACT 1996 Under Section 8 of the Asylum and Immigration Act 1996, it is a criminal offence to employ a person who is subject to immigration control unless that person has current and valid permission to be in the United Kingdom and that permission does not prevent him or her from taking up employment, or the person comes into a category where such employment is otherwise allowed. For this reason, if you are shortlisted for interview, you will be required to produce original documentation which will be explained to you by the lead officer of the appointment. DISCLOSURE OF CRIMINAL RECORDS If you are shortlisted for this position, you will be sent a form asking about previous criminal convictions. This should be returned in an envelope marked private and confidential to the lead Officer of the appointment before your interview. If there is insufficient time, you may take it to the interview and give it to the lead Officer of the appointment. The Council ask for this information to assess any job related risks. Thank you for the interest you have shown. Yours faithfully Personnel and Training Manager Standard Application Form – March 2004 APPLICATION FOR EMPLOYMENT Please contact the Personnel Section if you require any assistance with the completion of this form Please return this form to: Personnel and Training Section, Newark & Sherwood District Council, Kelham Hall, Newark, Notts. NG23 5QX Application forms will not be considered unless all sections have been completed as requested. A Curriculum Vitae will only be accepted in addition to a fully completed application form. Canvassing, either directly or indirectly, will automatically disqualify a candidate from appointment. NB. In accordance with Section 8 of the Asylum and Immigration Act 1996, an offer of employment will only be confirmed upon receipt of original documentation relating to your identity. This information will be held for the purpose of recruitment to the post for which you have applied. All information held will be processed in accordance with the Data Protection Act 1998. Please complete in black ink or type Post applied for: Service Area: Please state how you became aware of this vacancy: Closing Date: Surname: Initials: Home Address: Home Tel. No. Work Tel. No. May we contact you at work? YES/NO NEWARK AND SHERWOOD DISTRICT COUNCIL IS COMMITTED TO A POLICY OF EQUAL OPPORTUNITY IN EMPLOYMENT We welcome applications from all sections of the community, regardless of sex, marital status, sexuality, age, race, nationality, disability or religious belief Standard Application Form – March 2004 Please complete this section only if it is a requirement of the post as detailed in the person specification. Do you hold a current full driving licence? YES/NO. Do you have use of a car for work? YES/NO Please give details of any endorsements/penalty points on driving licence. Employment Name and Address of Employer: Present (or most recent) Post: From: To: Salary: Period of notice: Nature of Business: Salary scale/grade: Reason for wishing to leave: Please attach a separate sheet of your current, or your last, job description outlining your main duties and responsibilities. Previous Employment Past Employer(s) (most recent first) Post Held From To Reason for Leaving Standard Application Form – March 2004 Education Secondary Education Qualification, Subject and Grade Year School/Institution Further Education College/University Professional Education Training School/Body Other relevant courses attended To be completed only if a requirement of the post on the person specification. Professional Bodies, Registration numbers and dates: Renewal date, if applicable: Standard Application Form – March 2004 Other Information Please add any further information that may support your application, e.g. relevant past experience, skills learned in work or in home management, leisure activities and special interests. Please ensure that you make reference to the requirements of the person specification in this section. You must include information on driving licence, languages or membership of professional bodies if these are a requirement of the post. Failure to provide information which demonstrates that you meet the essential criteria detailed in the person specification will prevent you from being short-listed. Please give your reasons for making this application. (Continue on a separate page if necessary.) References Please give the name and designation/job title, address and telephone number of two people who have agreed to supply references. They should not be related to you and should include your present or most recent employer and any previous employers in the last 18 months. Name ...................................................................... Name ...................................................................... Designation ............................................................ Designation ............................................................ Address .................................................................. Address ................................................................... ................................................................................. ................................................................................. ................................................................................. ................................................................................. Tel No. ................................................................... Tel No. .................................................................... References will only be requested for successful candidates selected for interview Do you object to your present employer being If you are known to either referee under a different approached prior to interview? YES/NO. name, please specify: Are you related to any member or senior officer of this Authority? YES/NO If YES, please specify: I certify to the best of my knowledge the information I have given above is true and complete. I understand that any false information given on this form may render an offer of employment invalid and lead to termination of employment. I also understand that appointment may be subject to satisfactory medical examination. Signature: ____________________________________ Date: ________________________________ NEWARK AND SHERWOOD DISTRICT COUNCIL CONFIDENTIAL - EQUAL OPPORTUNITIES POLICY - MONITORING FORM This Authority is taking steps to ensure the implementation of its equal opportunities policy. This form is intended to monitor the effectiveness of our equal opportunities policy. It is therefore a requirement that you complete and return it with the application form. This form will play no part in the process of recruitment and it is used purely for monitoring purposes. I would stress that we are not seeking to relate the information to individuals and the form will be analysed and retained in strictest confidence within the Personnel Services Section. The Authority apologises for any duplication of information within the application form. Job applied for: Department: Forename(s): Mr/Mrs/Miss/Ms (delete as appropriate) Surname: Maiden Name: Male Female (Please tick as appropriate) Age: Up to 20 21 - 30 31 - 40 41 - 50 51 & above I would describe my ethnic origin as: (Please tick as appropriate) a WHITE b MIXED British White & Black Caribbean Irish White & Black African White & Asian Any other White background Any other Mixed background (please write in) (please write in) c ASIAN or ASIAN BRITISH d BLACK or BLACK BRITISH Indian Caribbean Pakistani African Bangladeshi Sikh Any other Asian background Any other Black background (please write in) (please write in) e CHINESE f OTHER ETHNIC GROUP (please write in) These categories are approved by the Commission for Racial Equality Do you have a disability which you will require Yes / No assistance with should you be invited to interview? If yes, please provide details. Do you have a disability within the meaning of the disability Discrimination Act 1995? YES/NO Date: NEWARK AND SHERWOOD DISTRICT COUNCIL RELOCATION ALLOWANCES 1. ELIGIBILITY CONDITIONS 1.1. Relocation allowances are available to all employees who are newly appointed to Newark and Sherwood District Council. 1.2. Relocation allowances are available to new and existing employees if they are required to move into residential accommodation or if they are required to move from one Council owned residential accommodation to another. 1.3. The scheme does not apply to employees whose appointment can be reasonably regarded as an indirect result of some other member of the household (e.g husband or wife) moving to the Newark area for employment purposes. 1.4. The employee's existing home must be in a distance in excess of 20 miles from his/her new location unless 1.2 is applicable. 1.5 Employees must relocate to within 20 miles, as the crow flies, of their place of work. 2. REIMBURSEMENT OF EXPENDITURE 2.1. The scheme provides for the reimbursement of 50% of the legal, mortgage and survey fees incurred in purchasing a home. 2.2. The scheme also provides for the reimbursement of 50% of the legal, estate agent and other fees incurred in the sale of a home. Payment of fees incurred in respect of property sales that fall through will be reimbursed providing they are within the maximum allowance payment. 2.3. The cost of the removal of furniture and effects, from current address to new permanent address, based on the lowest of three competitive quotations, including the insurance of goods in transit, will be reimbursed in full. There is no reimbursement of storage costs. Where it is necessary to take up temporary accommodation prior to the purchase of a permanent home, any cost of removals incurred as a result will only be paid with the prior approval of the relevant strategic director. 2.4. A lump sum payment of £850 2.5. Unless there are exceptional circumstances, a claim must be made within one year of appointment. (N.B. The Personnel and Training Manager has delegated authority to extend this period to 2 years in appropriate cases). 2.6. An employee who cannot immediately find permanent accommodation within a reasonable distance of their new place of employment will be eligible for either a lodging allowance or a travelling allowance. The lodging allowance is an amount not more than the average rent of a Newark and Sherwood District Council post 1964 three-bedroomed council house (£53.70 per week with effect from 1st April, 2003). This allowance is payable for a maximum period of 26 weeks. Alternatively, employees will be paid a travelling allowance based on the prevailing public service vehicle mileage rate, provided this does not exceed the limit of the lodging allowance. 2.7. In circumstances where spouses and/or children continue to temporarily reside at least 20 miles from the employee's new location and the employee is already in receipt of lodging allowance, one travelling allowance home per week will be paid at either 2nd class rail fare or the current approved running expense rate for a maximum period of 26 weeks. (e.g. 1200 - 1450cc = 13.5 pence per mile). 2.8. The maximum reimbursement that an individual can receive, taking into account all financial support is £5,100 2.9. The figures quoted in these allowances are adjusted on the 1st April each year and will be applied to any claims received after this date 3. REPAYMENT OF EXPENSES 3.1 Employees benefiting from the scheme of relocation allowances will be required to repay the full amount if less than 18 months is served in the post. If an employee serves 18 months but less than 30 months in the post then he/she would be required to pay back 1/12 x the number of uncompleted months. This excludes employees whose post has been made redundant. RELOCATION ALLOWANCES – April 2003 NEWARK AND SHERWOOD DISTRICT COUNCIL POLITICAL RESTRICTIONS This post is designated as politically restricted under the terms of the Local Government Officers (Political Restrictions) Regulations 1990. The regulations impose restrictions on the public political activities of Local Government Officers appointment to or employed in ‘politically restricted posts’. The restrictions take the form of terms and conditions which are deemed to be incorporated into those officers’ terms of appointment and conditions of employment. An employee in a politically restricted post shall NOT:- a) Stand as a candidate for the House of Commons, European Parliament or a Local Authority. Any resignation to enable such a candidate is effective immediately. b) Act as an election agent or sub-agent for a candidate for an election. c) Be an officer or member of a committee of a political party or branch of a party if it would involve him/her in its general management or acting on behalf of the party with non-party members. d) Canvass on behalf of a political party, of a candidate or intended candidate. e) Speak to the public at large so as to affect support for a political party. f) Publish or allow publication of any written or artistic work of which he/she is the author or editor if the work appears to be intended to affect public support for a political part.
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