Appendix Low Cost Housing Project (Planning Housing and the by hijuney8

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									Appendix A




                        LOW COST HOUSING PROJECT 2008-2011


                                 Project Board Membership

Cllr Derek Blake, Cabinet Member with responsibility for Planning, Housing & Built Environment
Ken Barnes, Executive Director
Adam Ronaldson, Chief Executive, Saffron Housing Trust
Andrew Gregory, Director of Planning, Housing & Built Environment (when required)
Tony Cooke, Acting Head of Strategic Housing (when required)
Andy Radford, Head of Finance & Property Services (when required)

In attendance
Abi Dennington-Price, Enabling/Projects Officer (or Keith Mitchell, Housing Strategy Manager)
David Edleston, Conservation and Design Architect (when required)
Gary Hancox, Senior Planning Officer (Planning Management) (when required)
Simon Marjoram, Senior Planning Officer (Planning Policy)(when required)




                                 Project Team Membership

South Norfolk Council
Cllr Derek Blake, Cabinet Member with responsibility for Planning, Housing & Built Environment
Abi Dennington-Price, Housing Enabling/Project Officer
David Edleston, Conservation and Design Architect
Gary Hancox, Senior Planning Officer (Planning Management)
Simon Marjoram, Senior Planning Officer (Planning Policy)
Keith Mitchell, Housing Strategy Manager

Saffron Housing Trust
Peter Ramsdale, Strategic Development Officer
Jacinta Webb, Senior Architect (when appropriate)
Adam Ronaldson, Chief Executive (when required)
Alan Burden, Development Manager (when required)
Appendix B




                      LOW COST HOUSING PROJECT 2008-2011
                 PROJECT BOARD : TERMS OF REFERENCE (Version 2)*
1.0   Structure
1.1   The Project Board will be comprised of the relevant Cabinet Portfolio Holder, a Senior
      Representative of Saffron Housing Trust (the Lead RSL Partner), and senior and other
      council officers necessary to oversee and implement the delivery of this capital project. If
      required, a member nominated by the opposition may also be co-opted.

2.0   Membership
2.1   In accordance with item 1.1 above, the Project Board is to comprise:
      ♦   Cllr Derek Blake, Cabinet Portfolio Holder for Planning, Housing and the Built Environment;
      ♦   Andrew Gregory, Director of Planning, Housing and the Built Environment;
      ♦   Tony Cooke, acting Head of Strategic Housing;
      ♦   Adam Ronaldson, Chief Executive of Saffron Housing Trust;
      ♦   Input from the Head of Property & Financial Services will also be sought when appropriate.
3.0   Decision Making / Reporting Process
3.1   On 16th July 2007, Cabinet resolved to delegate authority for decision making to the Head of
      Strategic Housing in conjunction with the Project Board. Following this, a Project Delivery Team
      was appointed, comprising key officers from both SNC and the lead RSL partner (Saffron
      Housing Trust). The Project Board will oversee the work of the Project Team. As part of this:

3.2   The Head of Strategic Housing (or appropriate representative) will consult and involve all
      members of the Project Board on strategic issues prior to final decisions being made.

3.3   Regular progress reports will be completed and submitted in line with standard Council
      project progress reporting procedures.

3.4   Reports will be also submitted to Cabinet as appropriate.

4.0   Purpose
4.1   In line with item 3.1 above, the Project Board shall:
      ♦   agree the project’s main objectives and timescales, as set-out in the initial Project
          Initiation Document and a subsequent project delivery programme to be produced;
      ♦   consider and respond to reports and recommendations from the Project Officer and other
          relevant Council Officers;
      ♦   monitor progress against agreed objectives and timescales;
      ♦   consider and agree new objectives and/or proposed changes to the initial project brief/
          initiation document as and when required;
      ♦   undertake any other appropriate duties identified as the project progresses.
5.0   Meetings
5.1   Meetings will be held every six weeks (or as close thereto) for the duration of the project.

5.2   A “Quorum” shall be not less than 3 members of the Board Project, and must include the
      Director of PHBE (or an appointed representative), the Cabinet Portfolio Holder and one other
      Project Board member.

5.3   Meetings will be formally minuted. Minutes will be circulated to the Project Board, the Leader
      of the Opposition and relevant SNC Officers.
*NOTE: The Project Board membership changed in January 2009 following the merger of the Housing
and Planning directorates and the appointment of a new Director to the new PHBE Directorate.
Appendix C




                       LOW COST HOUSING PROJECT 2008-2011
                        Parish Engagement at 26th November 2008



10 Parish Councils have fully engaged in the project:
•  Alpington & Yelverton combined (Cllr Thomson)
•  Bergh Apton (Cllr Blake)
•  Bunwell (Cllr Spratt)
•  Carleton Rode (Cllr Spratt)
•  Chedgrave (Cllr Blake)
•  Claxton (Cllr Blake)
•  Denton (Cllr Gray)
•  Gillingham (Cllr Game)
•  Tibenham (Cllr Spratt).


2 Parish Councils are currently considering whether to engage:
•  Brooke (Cllr Fuller)
•  Marlingford & Colton combined (Cllr Dewsbury)


4 Parish Councils have agreed to receive a presentation on the LCHP:
•  Earsham (Cllr Gray)
•  Geldeston (Cllr Game)
•  Shotesham (Cllr Monck)
•  Tacolneston (Cllr Spratt).

3 Parish Councils have declined to participate:
•  Ashby St Mary (Cllr Blake)
•  Keswick & Intwood combined (Cllrs Wheatley and Kemp).


Parishes where detailed work has been undertaken, but schemes unable to be progressed
as no securable sites available:

•   Surlingham (Cllr Thomson)
•   Tasburgh (Cllr Monck).
Appendix F




                   Delivery of Local Needs Rural Affordable Housing -
                Other parishes where schemes are also being progressed
                                  (at November 2008)


Newton Flotman                   Broadland Housing Association
Rockland St Mary                 Broadland Housing Association
Scole                            Broadland Housing Association
Thurlton                         Broadland Housing Association
Winfarthing                      Broadland Housing Association


Alburgh & Wortwell               TBA
Ellingham & Kirby Kane           TBA
Ashwellthorpe                    Flagship Housing Group/Peddars Way Housing Association
Loddon                           Flagship Housing Group/Peddars Way Housing Association


Bressingham                      Hastoe Housing Association
Ditchingham, Broome & Thwaite    Hastoe Housing Association
Great Moulton                    Hastoe Housing Association


Barnham Broom                    Orbit Housing Association
Wicklewood                       Orbit Housing Association


Pulham Market                    Saffron Housing Trust
Appendix H




             The Low Cost Housing Project 2008-2011

                      Partnership Protocol

             between South Norfolk Council (SNC) and
                   Saffron Housing Trust (SHT)
     This document details the roles and responsibilities of South Norfolk Council, Saffron
    Housing Trust (and e2) Officers when working together to deliver the 2008-2011 Low Cost
                                       Housing Project.




                                                                                                                                                                              Page No

1          Land Offers/enquiries submitted to Saffron Housing Trust                                                       .............................................................   3

2          Land Offers/enquiries submitted to South Norfolk Council ............................................................... 3

3          Liaison with Parish Councils and Local Communities ..................................................................... 4-5

4          Liaison with Local Members....................................................................................................................................... 5

5          Agreeing Housing Need & Defining Scheme Sizes, Mixes, and Tenure Types .............. 6

6          Stages necessary to secure Planning Permission .................................................................................. 7

7          Assessing the scheme against South Norfolk Council’s Design Criteria............................... 8

8          Funding Submissions to the LCHP Project Board ................................................................................... 9

9          Funding submissions to the Housing Corporation ................................................................................ 10

10         South Norfolk Council‘s Funding Process ................................................................................................... 11

11         Provision of Monitoring Information .................................................................................................................. 11

12         Agreeing the release of publicity material .................................................................................................... 11




                                                Please Note
     South Norfolk Council, Saffron Housing Trust and the Low Cost Housing Project will be referred to as:
                        SNC, SHT and the LCHP respectively within this document.
1.0   Land offers/enquiries submitted to Saffron Housing Trust



1.1   SHT’s Strategic Development Officer is to be the main contact point within SHT for all
      enquiries/proposals made to SHT regarding the LCHP.

1.2   SHT’s Strategic Development Officer is to issue a ‘holding’ letter to written enquiries from
      land owners/agents in preparation of discussion with SNC Officers in terms of the suitability
      etc at Project Team Meetings.

1.3   SHT’s Strategic Development Officer is to forward details of sites (location map,
      surroundings (including any obvious constraints etc)) to SNC’s Housing Enabling/Project
      Officer and nominated Senior Planning Officer. SNC’s Housing/Project Enabling and
      Senior Planning Officer will then meet to discuss the merits of the sites prior to Team
      Meetings. Sites are then to be discussed in detail at Team Meetings, and prioritised
      accordingly.

1.4   Following the above, SHT’s Strategic Development Officer is to respond to
      landowners/agents, advising explaining the aims of the LCHP, and the ‘next steps’. One of
      the next steps will be: “Is the landowner happy for SHT to release land details etc to the
      relevant Parish Council?” Note: If landowners are not happy for details of their land to be
      released to Parish Councils it is unlikely that a scheme can be progressed on their land.
      Landowners will need to be aware of this.

1.5   SHT’s Strategic Development Officer (or SHT’s appointed agent) is to progress all land
      negotiations with landowners and/or their agents. As a general rule, SNC Officers are not
      to get involved with land negotiations/transactions.



2.0   Land offers/enquiries submitted made to South Norfolk Council


2.1   All enquiries submitted to SNC are to be routed to SNC’s Housing Enabling/Project Officer in
      the first instance (no matter to whom within SNC the enquiry is made). Members and all
      relevant officers are to be made aware of this.

2.2   SNC’s Housing Enabling/Project Officer is to issue a ‘holding’ letter to written
      enquiries/proposals received from land owner/agents, advising that details have been
      forwarded to Saffron Housing Trust to progress. SHT and SNC will then follow the steps
      outlined in item 1.3 and 1.4 above.

2.3   If sufficient land details are provided when the initial contact is made with SNC, either
      SNC’s Housing Enabling/Project Officer or SHT’s Strategic Development Officer (whichever
      is agreed as most appropriate) is to write to the proposing landowner/agent, thanking them
      for their proposals, and advising they will be contacted again in due course. (The relevant
      officer will then make further contact once SNC and SHT have discussed the merits of the
      land proposed).

2.4   Note item 1.5 above again.
3.0    Liaison with Parish Councils & Local Communities


                                  Saffron Housing Trust
3.1    SHT’s Strategic Development Officer is to be the main point of contact within SHT for any
       enquiries about the LCHP submitted by Parish Councils (whomever enquiries may be
       submitted to initially).

3.2    SHT is to issue a ‘holding’ response together with relevant literature to enquiring Parish
       Councils in preparation of discussion with SNC Officers at Project Team Meetings. (This is
       to enable a planned and ‘joined-up’ response process to interested Parish Councils).

                                  South Norfolk Council
3.3    SNC’s Housing Enabling/Project Officer is to be the main point of contact within SNC for
       any enquiries about the LCHP submitted by Parish Councils (whomever enquires may be
       submitted to initially).

3.4    SNC’s Housing Enabling/Project Officer is then to issue a ‘holding’ response together with
       relevant literature to the enquiring Parish Council(s), in preparation of discussion with
       Saffron at Project Team Meetings

                                        Both Partners
3.5    SNC and SHT are to agree at Project Team Meetings who should write to Parish Council’s
       to propose an initial/introductory meeting.

3.6    An SNC Housing Enabling Officer is to accompany SHT’s Strategic Development Officer
       when attending initial/introductory meetings with Parish Councils. Thereafter it is expected
       that SHT’s Strategic Development Officer will attend all further meetings (accompanied by
       SNC’s Housing Enabling/Project Officer as required).

3.7    Once a scheme has been initiated, in general SHT’s Strategic Development Officer is to act
       as the main point of contact for/with all Parish Councils who are engaged in the LCHP.

3.8    SHT is to correspond first and foremost with Parish Clerks. In some cases, it may be
       necessary to liaise directly with the Chair of the Parish Council, however, this must only be
       with the Clerk’s knowledge and agreement. SHT is to ensure that the Clerk is copied-in on
       any written and electronic correspondence with the Chair. (SHT is also to keep file notes of
       relevant telephone conversations).

3.9    SHT is not to progress any land transactions with landowners without advising the relevant
       Parish Council (this does not need to include details of land values).

3.10   SHT’s Strategic Development Officer is to copy all correspondence between SHT and
       Parish Councils to SNC’s Housing Enabling/Project Officer.

3.11   SHT’s Strategic Development Officer is to produce regular update reports (likely to be
       monthly) for the Parish Councils with whom they are working, copying these to SNC’s
       Housing/Project Officer and the relevant Local Member (SNC will provide contact details as
       required).

3.12   SHT’s Strategic Development Officer is to attend as many Parish Council meetings as required.

3.13   Throughout the process SHT’s Strategic Development Officer is to encourage and advise
       Parish Councils on how they can inform and involve their local community on the affordable
       housing proposals.
3.14   Where appropriate, SHT is to ensure it consults existing tenants who live immediately
       adjacent to land put forward and deemed suitable in principle for development under the
       LCHP. This is particularly important if the land proposed is SHT ‘garden’ land.

3.15   SHT is not to transfer or ‘sub-contract’ any elements of their Strategic Development
       Officer’s role without the full agreement of SNC.

3.16   When working with the Parish Councils of parishes that (a) do not have a development/village
       boundary, and (b) are not deemed ‘sustainable’, SHT and/or SNC Officers are to explain to
       Parish Councils that they will need to undertake either a local housing needs survey or a local
       sustainability appraisal. (SNC and SHT are to agree the best process for this at Project Team
       meetings).

3.17   As part of the process, SHT is to hold a public consultation event (relevant to the size of the
       scheme proposed) for the local community prior to any planning application being submitted.




4.0    Liaison with Local Members


4.1    SNC’s Housing Enabling/Project Officer is to be the main point of contact with all Local
       Members, and is to provide members with update/progress reports in the format/frequency
       preferred by the Local Member.

4.2    If SHT is approached directly by a Local Member regarding the LCHP, SHT is to ensure
       that SNC’s Housing Enabling/Project Officer is fully informed of the details of any
       discussions. (Where relevant, SHT will keep a written file note of telephone conversations
       with any of the above).


4.3    SHT is not to correspond separately with any Parish, Local or District Councillors about the
       LCHP without SNC’s prior knowledge and agreement. (Where relevant, SHT will keep a
       written file note of telephone conversations with any of the above).
5.0   Agreeing Housing Need & Defining Scheme Sizes, Mixes, and Tenure Types



Housing Need

5.1   All schemes proposed should be designed to meet identified local housing need(s), as
      defined by SNC’s Housing Strategy and Enabling Officers.

5.2   SNC’s Housing Enabling Officers are to advise SHT of local housing need(s), taking into
      account:
      - the 2006 district-wide Housing Needs Survey
      - the results of any relevant Local Housing Needs Survey which may have been undertaken
      - relevant information available from the Home Options housing allocation/letting system
      - relevant local housing need information that Parish Councils may possess
      - relevant local housing need information which SHT’s Housing Officers may possess.

5.3   Both SHT and SNC Officers are to support Parish Councils who wish to have a Local
      Housing Need Survey undertaken in their Parish.

5.4   SHT’s Strategic Development Officer is to work with SNC’s Housing Strategy & Enabling
      Officers to agree the best method of undertaking a housing needs survey. This could be
      SHT undertaking the survey under the supervision and guidance of SNC, or alternatively
      the use of the Norfolk Rural Community Council or another independent agency.

5.5   When working with the Parish Councils of parishes that (a) do not have a
      development/village boundary, and (b) are not deemed ‘sustainable’, relevant SNC and/or
      SHT Officers are to explain to Parish Councils the rationale for needing to undertake either
      a Local Housing Needs Survey or Sustainability appraisal.

5.6   In the cases of smaller rural parishes that will be required to prove their ‘sustainability’ and,
      if requested to do so by the Parish Council, SHT is to work with Parish Councils and Local
      Members to ascertain whether this can be achieved.

5.7   Where an affordable housing development can be progressed under planning policy
      without the need to undertake a local housing needs survey (and provided the Parish
      Council is supportive of this approach) SHT is to work with SNC Housing Strategy &
      Enabling Officers to agree the appropriate size/mix/tenure(s) of proposed schemes prior to
      any scheme being submitted to SNC Planning Officers for ‘pre-application discussions’.

5.8   For the avoidance of doubt, SHT’s attention is drawn within this document to SNC’s
      Planning Advice and Explanatory Note: “Procedure for applying for planning permission for
      local needs affordable housing in or adjacent to Villages”. In particular, Page 2 of this
      document details permitted numbers of ‘exceptions site’ dwellings. Note: numbers of
      dwellings are cumulative per village/parish, and denote the total number of dwellings
      permitted for development at any one time (i.e. if the intention is to deliver dwellings
      concurrently across a number of different sites in the same village/parish).
6.0     Stages necessary to secure Planning Permission


6.1     Once proposed schemes have been considered ‘suitable in principle’ by SNC’s Planning and
        Housing Strategy/Enabling Officers (in terms of site location, number of units, property sizes
        and tenure types (as outlined in items 5.1 and 5.8 on the previous page), SHT’s Retained
        Architect (and/or Saffron’s architect/agent if required) is to engage in pre-application
        discussions with SNC’s nominated Planning Officer at the earliest opportunity. (Note:
        Saffron has advised that they intend to keep the use of external architects/agents to a
        minimum. This approach is welcomed by SNC).

6.2     In preparation for the above, SHT is to produce a generic ‘scheme profile’, under which all
        sites proposed for the LCHP are to be submitted to SNC’s nominated Planning Officer for pre-
        applications discussions. The scheme profile is to include the following information:

6.2.1   - site location plan in relation to the whole village (or most built-up part of the village)
6.2.2   - either a scaled site location plan or details of overall site dimensions
6.2.3   - colour photograph(s) of the site and immediately adjacent environs
6.2.4   - overview of the site (ground conditions, possible constraints, surrounding environment etc)
6.2.5   - that access is achievable
6.2.6   - ‘In Principle’ comments from County Highways Officers on the site proposed
6.2.7   - evidence of support for the proposed site/scheme from SNC’s Housing Enabling Team
6.2.8   - evidence that the proposed scheme complies with the LCHP Design Brief

6.3     Where appropriate, SHT is to seek the advice and expertise of relevant
        environmental/ecological and statutory agencies on site(s) prior to pre-application discussions.

6.4     SHT is not to submit any planning applications that contain elements that have not been
        discussed with SNC Planning Officers during pre-application discussions.

6.5     As part of planning applications, SHT is to demonstrate that proposed schemes are supported
        by: the Parish Council; the local community; and (where applicable) SHT tenants.

6.6     Note: In the cases where affordable housing is proposed either on SHT ‘garden’ land or land
        immediately adjacent to such land, SHT must be able to demonstrate that SHT tenants have
        been notified of the proposed development prior to the submission of a planning application.

6.7     Where SHT is proposing affordable housing on land either owned by SHT and let for garages,
        or land owned by SNC and let for garages, SHT will need to demonstrate that:
        i    all relevant notifications have been served on the tenants, and
        ii   that SHT has responded appropriately to the wishes of the tenants who will be required to
             vacate the site.

6.8     Note: As part of the development process, SHT is to hold a public consultation event (relevant
        to the size of the scheme proposed) for the local community prior to any planning application
        being submitted.
7.0    Assessing the scheme against South Norfolk Council’s Design Criteria



7.1   SNC’s Conservation & Design Architect (David Edleston) will be the main point of contact
      within SNC for all enquiries relating to design issues.

7.2   SHT will prepare proposed affordable housing schemes in accordance with the details set out
      in SNC’s ‘Low Cost Housing Project Design Brief’.

7.3   Following pre-application discussions with SNC’s nominated Planning Officer (as set out in
      Section 6.above), and prior to submitting an application for planning permission, SHT is to
      submit details of scheme proposals to SNC’s Design Review Panel for consideration. This is
      to include all relevant supporting information as set out in SNC’s LCHP Design Brief.

7.4   The Design Review Panel will assess the design quality of schemes against a standard set of
      criteria in line with the LCHP Design Brief. Following review, the Design Review Panel will
      provide written comments on the proposed scheme(s) to SHT.

7.5   Where required, SHT will revise proposed schemes to address any issues and concerns raised
      by SNC’s Design Review Panel. SHT will then submit revised schemes to the Design Review
      Panel for further consideration.

7.6   SHT is not to submit any planning applications for affordable housing schemes under the LCHP
      project that have not been approved by the LCHP Design Review Panel.
8.0   Funding submissions to the LCHP Project Board


8.1   SNC’s Housing Strategy & Enabling Team and Saffron’s Development Team are to work
      together to prioritise schemes in terms of need, Parish Council support and overall
      envisaged deliverability. (The processes for identifying and achieving this are outlined
      elsewhere within this protocol).

8.2   SHT (in full consultation with SNC Housing Enabling and Planning Officers) will then work
      to progress schemes up to full planning application stage.

8.3   SHT will provide full details of scheme costs to SNC’s Housing Enabling/Project Officer in
      anticipation of SNC’s Enabling/Project Officer preparing a grant subsidy ‘bid’ for submission
      to the Project Board.

8.4   Schemes that SHT and SNC Officers believe to be capable of securing planning consent
      will then be presented to the Project Board by SNC’s Housing Enabling/Project Officer.
      (Full details of the schemes being submitted for funding will be provided as part of this
      process – size, type, location, progress achieved, costs, amount of grant subsidy required
      (and why) etc).

8.5   Note: It is unlikely that the Project Board will approve grant subsidy for schemes that are
      not supported by the Housing Corporation. It is therefore highly likely that SNC grant
      funding will be dependant on SHT securing Housing Corporation funding.

8.6   For schemes where SHT is seeking both Housing Corporation and SNC grant subsidy,
      SHT is not to submit any funding bid to the Housing Corporation without first obtaining
      written confirmation from SNC that grant subsidy will be provided for the proposed
      scheme.
9.0    Funding submissions to the Housing Corporation


9.1    SHT/e2 Development Officers are to work together with SNC Housing Enabling Officers to
       plan, progress and agree which schemes are submitted by SHT to the Housing Corporation
       for funding.

9.2    SHT/e2 Development Officers will progress schemes and funding applications in line with
       the Housing Corporation relevant guidance on funding submissions (National Affordable
       Housing Programme’s ‘Regular Market Engagement’ episodes etc).

9.3    The above will be directly informed by regular progress meetings between SNC’s and
       SHT’s Housing Enabling and Development Officers, and the production of regular progress
       reports (likely to be monthly) by SHT’s Strategic Development Officer for SNC’s Housing
       Enabling/Project Officer.

9.4    (For the avoidance of doubt) with regards to the Housing Corporation’s ‘Code for
       Sustainable Homes’ design standard, it is stated here that all schemes must reach as a
       minimum Code for Sustainable Homes Level 4. (However, SNC will be very happy to
       consider schemes that reach a higher CSH level).

9.5    SHT is to provide SNC with an ‘open book’ of all scheme costs etc when requested.

9.6    SHT is not to submit any scheme(s) for Housing Corporation funding which SNC is
       unable to support (whatever the reason may be).




10.0   South Norfolk Council’s Funding Process


10.1   Saffron Housing Trust will submit invoices - which match agreed grant subsidy levels - on a
       scheme-by-scheme basis for grant subsidy required, and will ensure that all supporting
       documentation (to be specified by SNC at the relevant time) is submitted with invoices.

10.2   Grant subsidy will be paid by SNC in the following two tranches:

10.2.1 - 50% upon start of construction works on site
       (SOS date to be confirmed in writing by SHT. This is to be verified by a site visit by SNC’s
       Enabling/Project Officer).

10.2.2 - 50% upon practical completion
       (to be confirmed by a copy of the practical completion certificate and/or written confirmation
       from SHT that work has completed).

10.3   Invoices will be processed in line with both partners’ standard terms.

10.4   Grant subsidy will be transferred via BACS.

10.5   Note: It is unlikely that SNC will pay invoices that do not match approved grant subsidy levels.
11.0   Provision of Monitoring Information


11.1   SHT is to maintain individual files for each scheme being progressed.

11.2   SHT’s Strategic Development Officer is to produce and submit regular progress reports
       (written format) to SNC’s Enabling/Project Officer. To begin with this be will monthly, but
       timescales can be reviewed as the project progresses.

11.3   SHT will alert SNC to any problems or unforeseen eventualities that may adversely affect
       the project as soon as SHT is aware of them.

11.4   SHT’s Strategic Development Officer will work with SNC’s Housing Enabling/Project Officer
       to ensure the project’s overall delivery programme is kept to programme.

11.5   SHT will provide SNC with any other relevant information requested within the agreed
       timescales.

11.6   If necessary, SNC’s Enabling/Project Officer and SHT’s Strategic Development Officer will
       meet between planned LCHP Team Meetings to progress the project.

11.7   The overall progress and delivery of the Lead RSL Partner will be reviewed at regular
       intervals by Senior Officers from SNC and SHT (periods to be agreed, but likely to be
       quarterly).




12.0   Agreeing the release of Publicity Material


12.1   SHT will provide SNC with drafts of any publicity they intend to issue on the LCHP – this
       includes press articles, interviews, e-mailed ‘circulars’ and general literature. Drafts to be
       submitted to the Enabling/Project Officer in the first instance.

12.2   Once SHT has secured the input of SNC’s Housing and Enabling Team, SHT is then to
       consult SNC’s Communications Team on any proposed written literature.

12.3   SNC’s Enabling/Project Officer isto respond to publicity proposals from Saffron with as little
       delay as possible. (SNC’s Communications Team will be able to advise of their ‘turnaround’
       time).

12.4   All partners will make it clear on project literature that this is a partnership project between
       SNC and SHT.

12.5   An ‘outline’ script is to be agreed between SNC and SHT Officers in preparation for ad-hoc
       approaches made by local press and radio regarding the LCHP.
   PART 4: MAKING A DIFFERENCE                                                                                                                                                            Appendix G
   4.1a Risk Management
What Opportunity is there for this Activity/ Project?                   Maximize the Number of Affordable Homes Built : Deliver the Low-Cost Housing Project (LCHP)

What Might Happen                                                                               Last Reported Incident                  Date              Target           9           Current          9
The project fails to provide suitable new local-needs affordable housing                                                                   14.02.08                                      Third      N/A
in our rural parishes.                                                                                                                                                     History Second               9
                                                                                                                N/A                                                                       First
Parish councils and local communities feel let down by SNC, resulting                                                                                                                               12
in a general loss of faith in SNC’s Administration and Officers.

Likelihoods (Leading to What Might Happen)           L Rating           Existing Control to reduce likelihood             Actions to further reduce likelihood
1 Capital budget is re-allocated by Cabinet                 4           A range of tailored information leaflets have Cabinet has confirmed that the capital           Date L1             Person
  for another priority.                               (reduced to 3     been produced and distributed, and a formal budget is secure.                                  Complete by         Responsible
                                                      after controls)
                                                                        launch event specifically for parish councils
2 Parish Councils are             unwilling     to                                                                                                                       14.02.08              ADP
                                                                        has been held.
  engage in the project.                                                                                                                                               Date L2             Person
                                                                                                                      South Norfolk Council and the lead RSL
3 Landowners are unwilling to engage in the                             The project aims to be parish council/                                                         Complete by         Responsible
                                                                        community initiated. (The intention is to     partner have agreed to part-fund the
  project, i.e. offer land at appropriate values.                                                                     project. It is expected this will make
                                                                        empower (rather than impose upon) them.
4 Local communities are unwilling to                                                                                  funding bids more attractive to the                  15.02.08               ADP
  engage in the project.                                                The lead RSL partner will work closely        Housing Corporation.
                                                                        with landowners to achieve a layout                                                            Date L3             Person
5 Lead partner fails to deliver to SNC                                  that is acceptable to all parties.            As a further contingency, a second
  expectations/requirements.                                                                                          RSL partner is also on ‘stand-by’, ready         Complete by         Responsible

6 Housing Corporation does not (or only partially)                      A detailed design brief is being              to come into the project if required.
                                                                        produced by SNC for Saffron to follow.                                                             25.03.08               ADP
  fund proposed schemes.
Consequence                                          C Rating           Existing Contingency Plan                         Actions to further reduce consequence
1 Damage to the reputation of the current                   3           A dedicated Project Team and Project Board        The Project Team and Project Board           Date C1             Person
  administration for failure to deliver a widely-     (remains at 3
                                                                        have been appointed to (a) deliver the project,   will meet regularly (approx. every 6         Complete by         Responsible
                                                      after controls)
  publicized project.                                                   and (b) monitor the progress of key partners.     weeks) to review progress.
                                                                                                                                                                         14.02.08              ADP
2 Damage to the reputation of SNC and                                   The relevant Portfolio Holder (PH&BE) is a        The Portfolio Holder will be alerted to      Date C2             Person
 Officers due to adverse publicity in the                               key member of the Project Board.                  any urgent issues as soon as they arise.     Complete by         Responsible
 local press.
                                                                        Regular communication/progress reporting          Update reports will be submitted to              15.02.08               ADP
3 Damaged working relationships between
  SNC and the Lead RSL Partner (Saffron).                               with parish councils who have engaged is a        Cabinet as required.
                                                                        key responsibility of the lead RSL partner.                                                    Date C3             Person
                                                                                                                                                                       Complete by         Responsible

Risk Owner                           Date Registered                     14.02.08                                                 Risk Eliminated                     No
    Jenny Mayne                       Last Reviewed                      25.03.08             15.02.08                            Risk Acceptable            Yes               Form Completed by:
(Head of Strategic Housing)             Next Review                      01.09.08                                           Date Form Completed            05.02.08               A Dennington-Price

								
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