San Fernando Valley Jaycees Print Form Project Planning Guide Submit by Email -Page 1- The following checklist should be used as a guideline to help you bring your project from planning to completion. Complete Project Planning Guide Recruit Potential Committee Members Present PPG to Board of Directors for Approval - Approximately 1-3 months prior to Project Date Confirm Committee Members Conduct Committee Meeting(s)/Assign Tasks Present Marketing Materials to Marketing VP for Approval and/or Assistance Execute Project Make Revisions to Original Project Planning Guide Complete Post-Project Evaluation Form - Please include your feedback to a new committee should the project be implemented again in the future. Submit Complete Project Package to Executive Vice President - This includes: this completed checklist; completed PPG and Post-Event Evaluation Form; event photos; and, important planning documents (within 2 weeks of project completion) San Fernando Valley Jaycees Project Planning Guide -Page 2 of 6- Name of Project: Date(s) of Project: Time of Project: Is This Project: SFV Jaycees-Hosted SFV Jaycees-Supported SFV Jaycees-Social If this project is SFV Jaycees-Supported, name of the organization we will partner with: Drop Dead Date Required for Project Approval: Project Chairman: Street Address: City, State, Zip Code: Contact Phone #: E-mail Address: Primary Purpose of the Project: Detailed Project Description: Will this project have a net cost for the SFV Jaycees? Yes No Number of Participants Required: Will this project raise funds for the SFV Jaycees? Yes No Does this project require the SFV Jaycees to commit any funds up front? Yes No San Fernando Valley Jaycees Project Planning Guide -Page 3 of 6- Please list at least three specific and measurable goals for this project: Please list the names, phone numbers and E-mail addresses for all committee members: Please list all resources and supplies necessary for this project, along with the source for each resource (if known): What are the potential problems (and proposed, respective solutions) to successfully complete this project? San Fernando Valley Jaycees Project Planning Guide -Page 4 of 6- Please describe how this project will support our chapter's mission. What leadership skills will be developed through your efforts? Please provide a brief project description for marketing efforts (including the chapter's calendar and e-blast). This description should be approximately 75 words or less. Please provide a time line with all steps necessary to bring this project to a successful completion, along with the planned due dates for each step. Steps: Due Dates: San Fernando Valley Jaycees Project Planning Guide -Page 5 of 6- Please prepare a comprehensive project budget. Don't forget to include all projected donations as income items. DESCRIPTION OF ITEM: INCOME: EXPENSE: TOTAL CONTRIBUTION TO/FROM CHAPTER: Thank you for taking the time to complete this Project Planning Guide! Please print this document and e-mail it to your Chapter President (firstname.lastname@example.org) for review at the next monthly Board Meeting. Once your project has been approved, you will be notified by one of the Board Members to begin your planning. San Fernando Valley Jaycees Project Planning Guide -Page 6 of 6- THIS IS A POST-PROJECT EVALUATION FORM; TO BE COMPLETED AFTER EVENT Name of Project: Project Chairperson: Contact Phone #: E-mail Address: What revisions did you have (if any) from your original Project Planning Guide? Please describe (in detail) any recommendations you may have for next year's Project Chairperson. Number of SFV Jaycees Involved in Project: Total Event Revenue (Expense): Total # of Hours Spent on This Project: Please list any leadership positions held by the SFV Jaycees. Please describe the impact of this project on the SFV Jaycees Chapter, on the SFV Jaycees Members and on the Community.
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