Contextual Tab: Only Microsoft PowerPoint 2007 Tip Sheet appears when the object (i.e picture in this case) is selected. Office Button: Most of the commands that you used to Help button: Click on the find under the File menu are question mark to get to now located here. Word’s Help screen. Quick Access Toolbar: contains commonly used commands. Click on the down-arrow to customize. Clip Art Task Pane: Ribbon: Commands are now Automatically appears organized by their functionality and when you insert a Clip Art found on the ribbon. PPT’s ribbon and is used to help find is divided into tabs: Home, Insert, pictures based on Design, Animations, Slide Show, keywords. Review, View, and Add-Ins. Status Bar: Contains the Ready indicator, View buttons, and Zoom slider. Right-click on status bar to customize it! View buttons: Used to switch to different views. The available views are Normal, Slide Sorter & Slide Show. PowerPoint Ribbon Home Cut, Copy & Paste; Formatting; AutoSum; Find & Replace Review Spelling & Grammar; Research; Thesaurus; Translate; Comments; Protect document Insert Insert Pivot Tables, Pictures, Shapes, Charts, and Hyperlinks; Headers View Document Views (Normal, Page Layout, Page Break Preview); & Footers; Insert Text Box, WordArt, Symbols, etc. Show/Hide Options; Zoom Control; the old Window Menu options; Macros Design Themes; Margins; Page Setup Options; Background; Print Titles; Scale Add-Ins The old Tools – Add In options to Fit Options; Gridlines; Headings; Aligning & Grouping Objects Animations Functions; Formulas; Named Ranges; Formula Auditing; Calculation Contextual Any other tab that appear s. These tabs appear when a particular object is selected i.e. table, picture, chart, etc. Slide Show Importing & Exporting Data; Sort; Filter; Data Tools; Outlining Compatibility Since you will be printing and previewing your 2. As soon as you select text, a MiniBar will appear on documents often, you may want to just add the quick the screen slightly dimmed out and for only a few The new default file extension for PowerPoint 2007 print and preview buttons to the Quick Access seconds. If you hover over this toolbar then it will files is .pptx Toolbar. To do this, click on the customize button and become visible and you can use it to format the text. If you want to save your PPT files so that users on add them! You can also use the buttons on the Home Tab to previous versions can use them then use the Office Preparing Documents for Distribution format the text. Button – Save As and set the Save As Type to PPT 97 – 2003 Presentation. If the document needs to be shared with others, you You can also click on the little button to the right of Creating a New Presentation may want to remove personal information and ensure the Group version compatibility. Name to get to 1. Click on the Office button. the dialog 1. Click on the Office button. 2. Click on the New button. boxes that used 2. Hover over the Prepare option. 3. Click on one of the templates listed on the left side or to be in the old 3. Click on Inspect Document. versions. double-click on Blank Presentation. Opening Presentations 4. Click on Run Compatibility Checker. Inserting Pictures Undo/Redo 1. Click on the Office button. 1. Click on the Insert tab. 1. PPT remembers the last 20 actions that were taken and 2. Click on the appropriate button. (i.e. Picture, Clip Art) 2. Click on one of the files listed on the right can Undo or Redo them. (20 is the default but it can be side of the screen if you want to open a recently used changed to 99 in PowerPoint options under the Office 3. If inserting Clip Art, then type in a descriptive word in file or click on the Open button to open another file button) the Search for: box in the Clip Art task pane and click and navigate to the folder containing the file and 2. To Undo your last action, click on the Undo button on Go. Click on the picture that you want to insert. double-click on the file to open it. the Quick Access toolbar. You can keep clicking the 4. If inserting a Picture from your computer, then Saving Presentations Undo button until you have backed up enough actions. navigate to the folder that contains the picture and 1. Click on the Save button on the Quick Access 3. If you backup too much, you can click the Redo double-click the picture to insert it. Toolbar. button. You will see a new “Contextual” tab appear called the If it is the first time you are saving the document, you Adding Design Format tab and above it you will see Picture Tools. will need to select the folder to save it in and type in a This only appears once you have the picture selected 1. Click on the Design tab. name. and this is where all of the 2. Click on any one of the design buttons to apply an buttons to edit the picture If it was already saved previously, it will just save it overall design (including background color, font and will appear. over the old version and not ask you for a location or font color, bullets, etc.) name. If you DID want to give it another name, then Page Setup Options You can also use the Colors, Fonts, and Effects you would have to use the Save As option located on Page Setup options are now available on the Design buttons to customize the design even more! the Office button. tab using the Page Setup or Slide Orientation button. Animation & Transition Remember that you might want to save the document Page setup options used to be available under File – as a PPT 2003-2007 type of Presentation under the Animation (how text & objects act on the screen) and Page Setup… Save As Type option in the Save As dialog box. This Transition (how slides change from one slide to Customizing PowerPoint will allow users with older versions of PPT to still use another) are both found on the Animations tab. 1. Click on the Office button. your presentations! Click on the desired animation scheme or click on Printing/Previewing Documents Custom Animation to create your own animation. 2. Click on PowerPoint Options. You can automatically create timed presentations by 3. Click on each Option listed on the left and be sure to 1. Click on the Office button. setting the Advance Slide Automatically option and scroll down on some screens to see all choices. 2. Click on the Print button to open the type in a number of seconds. This used to be found under Tools – Options… Print dialog box OR hover over the Print Formatting button and then select the Print, Quick Print, or Preview option on the right side of the screen. 1. Select the text first before you format.
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