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Departmental Policies and Procedures Pertaining to Students in the by hijuney4


									                 Departmental Policies and Procedures
             Pertaining to Students in the Masters Program

                                 NDSU Psychology Department
                                       August, 2007

    I.       Overview ................................................................................................. 2
   II.       Practical Matters
             A.     Your Advisor ............................................................................... 2
             B.     Financial Support ......................................................................... 2
             C.     TA and RA Responsibilities ........................................................ 3
             D.     Secretarial and Other Services ..................................................... 3
   III. Program Requirements
           A.    Coursework and Plan of Study .................................................... 4
           B.    Successful Course Performance .................................................. 4
           C.    GRE, Methodology, Area Paper, and Thesis............................... 5
           D.    Clinical Practica ........................................................................... 6
           E.    Evaluation of Progress ................................................................. 6
   IV.       The Master’s Thesis............................................................................... 7
   V.        Miscellaneous ....................................................................................... 11
             A.     Space
             B.     Events
             C.     Extra-curricular professional activities
             D.     Placement or employment upon graduation
             E.     Consensual Relationships and Sexual Harassment
             F.     Code of Academic Responsibility and Conduct
VI. Appendices
         A.    Tuition Waiver Application
         B.    Area Paper Requirements
         C.    Application for Research Support
         D.    Application for Travel / Professional Development Funding
        E.     Course Requirements for Graduate Students
        F.     Sample Program for Behavior Therapy Track
        G.     Sample Plan of Study Form
         H.    M.S. Requirement Checklist - Behavior Therapy Track
         I.    M.S. Requirement Checklist - Experimental Track
    J.   Procedures for Graduate Student Appeals
         K.    Request to Schedule Examination
         L.    Procedure for Editing Disquisitions
         M.    Application to Participate in Commencement
         N.    Requirements for Psychology 790 - Graduate Seminar
         O.    University Consensual Relationships and Sexual Harassment
         P.    Code of Academic Responsibility
Policies and Procedures                                                 2
I. Overview
This document contains the official policies and procedures of the department relevant to our
graduate students. You are responsible for knowing this material, and should read this handbook
at your earliest convenience. It will also give you a brief overview of your major academic
activities and progression through the program. We have attempted to address all of the
questions and concerns that come up among our students, so please consult your handbook first
if a question comes up. If you can’t find a solution to a problem in this handbook, consult your
advisor and the department chairperson in that order. However, please feel free to visit with the
chairperson or any other faculty -- we want you to feel welcome here.
II. Practical Matters
A. Your Advisor
We will assign a faculty advisor to you upon your arrival on campus. This person will assist you
in academic matters such as registration and course selection. You are free to change advisors if
you wish. Later, the faculty member whom you select to chair your thesis committee will
automatically become your advisor upon accepting your request. The person with the greatest
expertise in your area of interest would ordinarily become your thesis advisor, and would not
necessarily be your initially assigned advisor.
B. Financial Support
The department normally provides some financial support for all of our graduate students, in the
form of teaching assistantships and research assistantships. Teaching assistantships are usually
offered for 9 months, and continuation during that period is contingent upon satisfactory
performance of assigned duties and satisfactory progress in the program. Research assistantships
are under the control of the principal investigator on the grant or project and are individually
negotiated. TAs and RAs automatically include a full tuition waiver that applies to graduate
coursework. Tuition will not be waived for any undergraduate courses (i.e., 400 level and
lower). Graduate students must also pay their own activity fees.
The usual arrangement is for the majority of first-year students to be supported by teaching
assistantships and the majority of the second-year students to be supported by research
assistantships and traineeships. On those occasions when the number of students deserving or
needing financial support exceeds the supply of funds, several factors are considered by the
faculty when awarding assistantships. The faculty's perception of a student's academic standing
is an important consideration but not the only one. Assistants' skills and experience should
match the teaching or research needs of a department. Full-time students normally receive
priority over part-time students, and second year students usually receive priority over beginning
Students will be paid on the 15th and 31st of each month beginning in September and ending in
In the very rare case of a student admitted without support, he or she would still be eligible for
other forms of financial assistance. In particular, students may apply to the Dean of the Graduate
School for a tuition waiver scholarship (see example application form in Appendix A), and/or
contact the Office of Financial Aid for information on low-interest loans, work-study programs,
and other scholarship possibilities. Be sure to inform your advisor if you are applying for one of
these "external" types of support, as the department is usually required to provide information on
your status and need.
          Policies and Procedures                                                   3
Summers are somewhat different from the academic year, in that often there are no graduate
courses offered (other than practicum when there is sufficient interest) and faculty members are
supported by research grants, summer teaching, or not at all. We are normally able to support
continuing students through summer RA or TA positions. Students who receive summer support
are expected to be here! Regardless of support, students are expected to complete an area paper
(see Appendix B) and develop a thesis idea during the summer between their first and second
years. If you do not submit your finished area paper by September 1 of your second year, your
stipend will not be paid until it is handed in.
Limited funds are available to support graduate student research (Appendix C) and travel
(Appendix D). See these appendices for application procedures and award criteria.
C. Teaching Assistantship (TA) and Research Assistantship (RA) Responsibilities
Accepting an RA or TA means that you have agreed to perform certain services for the
department in exchange for salary and a tuition waiver. You are expected to continue in the
position you have accepted until the end of your "contract period", (usually the academic year)
as long as you are in good standing in the program. TA and RA responsibilities continue
through finals week and may include periods during break. It is your responsibility to check with
your TA or RA supervisor before planning to be gone (e.g., before you make airplane
The duties may vary considerably across instructors and courses in the case of TAs and across
principal investigators and research projects in the case of RAs. TAs will usually be assigned to
several different courses and instructors throughout the year, and we try to even out the load
across assignments. Although responsibilities vary, TAs should expect to attend class meetings,
post and keep office hours, and assist instructors in showing films, preparing and grading
examinations, and running laboratories (if a lab course). TAs are responsible for clarifying the
exact nature of their responsibilities with the instructor before the beginning of each term.
Overall, TAs are expected to work 10-12 hours a week, but there will be variations from week to
week in the time demand due to fluctuations in course activities.
RA duties usually involve data collection and analysis and often involve participation in research
design and report writing. More time per week is expected from RAs (but RA salaries also tend
to be a little higher).
D. Secretarial Services and Office Supplies Available to Graduate Students
Secretaries are responsible for performing services (typing, bookkeeping, photocopying, etc.)
related to departmental administration, teaching, and research. So, it is legitimate to ask them
for help with course materials and materials for research projects on which you are an RA. It is
not part of their job to perform these services for graduate student projects, including theses.
Likewise, office supplies are available for classes in which you are the TA, or for research
projects for which you are an RA. Note: if the research is grant supported, purchase office
supplies at the Varsity Mart or an outside vendor (with prior approval) and charge to the grant.
 You must purchase your own materials and supplies for your own coursework and thesis
research. If you are unclear about whether something is appropriate, check with your faculty
supervisor or the Administrative Assistant.
Some department facilities and equipment items are available for graduate student use after
proper instruction. These include photocopier and FAX. The general guideline for usage of
such facilities is that students may use them if they are not needed for departmental or faculty
projects. Students must yield personal use of this equipment if a staff member needs it for
departmental activities.
          Policies and Procedures                                                    4

       General guidelines for using departmental equipment:
       Laser Printer – The laser printers located in the copy room maybe used by psychology
       students that have an account assigned by the Psychology system administrator. Printing
       will cost 5 cents/page for black & white laser printer, and 10 cents/page for the color
       laser printer. The students will be billed at the end of the month.
       Copier Usage - All graduate students will be issued an access code for the department
       copier. These MUST be kept confidential as you are responsible for any copies made on
       your access code. You will be billed for those copies monthly.
       Office Supplies - Office supplies are for departmental use only. Graduate students are
       expected to buy their own supplies for personal use, and for their own thesis research (see
       student manual about applying for thesis related funding).
       Keys - Students will be assigned keys to the building and to their offices. Each
       distributed key is recorded and inscribed with an EMPL ID. Responsibility for the keys
       will rest with the individual. If doors are left unlocked or equipment misused, privileges
       (and keys) will be revoked.
       Faculty and staff have priority access to equipment for departmental activities.
III. Program Requirements
A. Coursework and Plan of Study
Students may be admitted into either Behavior Therapy or Experimental tracks. The general
requirements for the M.S. degree in psychology are listed in Appendix E. One of the first tasks
for you and your advisor is to select which of the several possible courses you will take to fulfill
your "core psychology" requirement. As described in the graduate brochure, the two of you will
go over your transcript and, after considering your background and interests, decide upon the
best sequence of general psychology courses for you. Most of our students enter the Behavior
Therapy track, and a suggested curriculum is included in Appendix F.
Before the end of your third semester in graduate school, you need to complete a Plan of Study
(available from the Administrative Assistant--see example in Appendix G) in conjunction with
your advisor. This form lists the courses that you plan to take by the time you graduate and it is
used to appoint your supervisory committee (thesis committee).
B. Successful Course Performance
Students are expected to pass all required courses with a grade of A or B. A "C" is not
considered to indicate satisfactory performance in a graduate course. In addition, experimental
students are required to pass the methodology exam with a score of 75% or better. (See next
section.) The student will automatically receive one opportunity to re-mediate any deficit in
their record. The format of the re-mediation is to be negotiated with the faculty member in
charge of that particular course or exam, who will then obtain the approval of the entire faculty
for this option.
Although there are several possible re-mediation strategies depending upon the nature of the
deficit, the most common solution has been to retake a failed course or to successfully complete
a related course. (It should be noted that failure to pass an isolated course or exam is not the
"kiss of death". We have had several students who have had to re-mediate a course and have
later gone on to graduate and have successful careers in psychology.) Failure to complete a
          Policies and Procedures                                                    5
requirement upon the re-mediation attempt will need to be resolved by the faculty on a
case-by-case basis, but can result in termination from the program--as can a pattern of failure to
satisfactorily complete several requirements on the first attempt.
To remain in good standing as a graduate student, everyone formally admitted to the behavior
therapy program (whether full-time or part-time) must complete two core courses (including
Psych 640), three clinical courses (in addition to Psych 750), and two semesters of seminar
(Psych 790) their first year of graduate school. Students in the experimental track will substitute
other appropriate courses or research activities for the three clinical courses. Also, students must
not receive more than two "C’s during this time. Students who do not successfully fulfill these
goals can be dismissed from the program.
C. Methodology Exam, Area Paper, & Thesis
Depending upon your program area and previous GRE scores, before graduating you will be
required to satisfy other requirements in addition to successful course performance:
1. Experimental students are required to take a methodology exam on research design and
statistics, usually during the spring or the summer following their first year. The intent of this
exam is to demonstrate competence in experimental design and quantitative methods. Clinical
students are not required to take this exam (instead, they are required to take Psych 761 -
Applied Research Methods).
2. Experimental students are also required to demonstrate competence in a "skill" area related to
their main interest area. For example, someone in neuroscience might elect a core of courses in
pharmacology or biochemistry which results in a knowledge of assay techniques applied to their
thesis; or, a student interested in cognitive science might pursue a graduate minor in statistics or
computer science. These requirements are flexible and should be planned in consultation with
your advisor.
3. All students are required to write an area paper in their field of specialization (e.g.,
biopsychology, cognitive psychology, behavior therapy). A more complete description of this
requirement is attached in Appendix B. The paper involves a literature review in a specific area
that concludes with suggestions for future research. It is intended to get you to conceptualize a
problem and to lead into your master's thesis proposal. For various reasons, a student could end
up conducting his or her master’s thesis on a different topic than that of the area paper. This is
perfectly acceptable, but would necessitate conducting and writing up a new literature review for
the proposal and thesis.
4. The thesis proposal and the thesis itself are the final requirements for the M.S. degree. They
are described in detail in Section IV.
D. Clinical Practica
Beginning with the spring semester of their first year, all students in the behavior therapy track
will be placed in clinical practica in the community or at NDSU. We are fortunate to have a
variety of practicum placements.
During the spring semester of your first year, you will spend 8 hours a week on site. You should
sign up for 3 credits of PSYC 795 that semester. Second-year practicum involves a time
commitment of 16 hours per week through the academic year. Second year placements can be
either 1 or 2 semesters in duration. You should sign up for 5 credits of 795 during each semester
of your second year. The clinical faculty will decide where your practicum placements will be.
We will take into account your preferences, previous practicum placements, and placement
availability in our decision. Most students get their first or second choice.
          Policies and Procedures                                                    6

Your practicum will have two supervisors, one on-site supervisor and one clinical faculty from
the department. Your on-site supervisor will assist and oversee your work at the agency itself.
Your departmental supervisor will meet with you weekly to discuss problem cases, to get an
update on progress, etc. It is your responsibility to contact both your supervisors before starting
the practicum.
E. Evaluation of Student Progress
Appendices H and I provide M.S. Requirement Checklists for the Behavior Therapy and
Experimental tracks that you can use to keep track of your progress.
In addition to a course grade, you will receive verbal and/or written feedback from your
instructor on your performance in each of your classes. If you feel that you have not received
adequate or fair feedback in a course, you should first discuss this with the instructor. If this
does not satisfactorily resolve the situation, contact your advisor. A more formal evaluation of
your progress will take place around the middle of the spring semester, when the faculty
evaluates each student’s progress in a meeting devoted to this purpose. Afterward, your advisor
will meet with you to discuss your evaluation. Topics discussed will be your strengths and
weaknesses to date in the view of the faculty, plus plans for the coming year in terms of
performance expectations and recommendations relevant to your career goals.
Clinical students will receive ongoing feedback concerning their clinical skills and practicum
performance from their faculty practicum supervisor. In addition, specific feedback will be
solicited from the on-site placement supervisors and the student will receive written feedback on
their clinical work.
Problems. Questions or problems regarding your progress in the program, departmental
policies, etc., should normally be addressed to either your advisor, or to the instructor if a
specific course is involved. If this does not resolve the situation, you should then discuss the
issue with the department chairperson. This same "chain of command" should be followed if
you should have a grievance or dispute regarding academic matters. In the unlikely case that the
issue cannot be resolved at one of these levels, a copy of the University's "Procedures for
Graduate Student Appeals" is provided (Appendix J).
IV. The Master’s Thesis
Students have more questions about the thesis than any other aspect of the program. All students
are required to complete a data-based thesis project before graduating. A thesis usually develops
through the following steps:
A. Get an idea. Your thesis does not have to be a totally independent, novel idea unrelated to
any other work in the department -- in fact, it is best if you can take advantage of the faculty’s
existing expertise. On the other hand, you should demonstrate your own creative thinking and
conceptual/design abilities. The best guideline is to select a content area in which you are
sincerely interested and in which you would like to do additional work later in your career.
A variety of options are acceptable for thesis projects. For example, you may conduct a
laboratory investigation or an assessment or treatment study in an applied setting. Both single
case and between-groups experimental designs are acceptable.
B. Select your thesis advisor. The next step is to talk over your idea with one or more faculty
members -- normally the person(s) with the greatest expertise in your area of interest. This
should also be someone that you are comfortable with, since you'll spend many hours
exchanging ideas with your advisor. Keep two points in mind: first, it is your choice who you
ask to chair your thesis committee; second, if that person declines, it does not mean that they
          Policies and Procedures                                                      7
have rejected you as a person or that your idea is worthless. Supervising a thesis is quite time
consuming, and existing commitments such as teaching loads and other theses being directed
influence the decision to take on a thesis supervisee.
C. Select a thesis committee. This should be done in consultation with your advisor. Graduate
School policy requires four members for M.S. thesis committees: a major advisor, a minor
advisor, and two other members, one of whom is outside of the department. The outside member
is appointed by the Graduate School, but you can request a specific individual if you have a
preference. These four persons should be faculty members with rank (i.e., assistant professor or
above) at NDSU. Our department policy adds two additional requirements:
       (1)     the committee shall consist of at least three full-time faculty
               members of the Department of Psychology,
       (2)     at least one of whom must be a department faculty member who is
               outside the candidate's major area (i.e., experimental vs. clinical).
You may add as many additional committee members (including individuals who might not meet
the above criteria) as you and your advisor deem desirable. Your overall goal is to assemble the
group of individuals in the local community with complementary areas of expertise, who will
best be able to advise you. Consult the Graduate Bulletin or Graduate School for more details.
After you have informally asked faculty to serve on your committee, the committee must be
formally appointed by the Graduate School.
It is worth mentioning here some of the politics involved in the thesis process. There are both
formal and informal requirements for you to follow and things run much more smoothly for
everyone concerned if you adhere to such guidelines. For example, on a formal level, your
committee must be approved by the graduate school before you hold your proposal meeting (see
below). Make sure this is done; otherwise, headaches erupt. Informally, you should take special
pains to get acquainted with your outside committee member. In fact, most of our students
request that a specific person be appointed, and ask that person to be on their committee before
submitting their name to the Graduate School. In any case, try to visit with your outside
committee member before the proposal meeting and tell him or her about yourself and your
research plans. Outside members are judging you, your advisor, and the department; make sure
the judgment is a positive one.
D. Submit your Plan of Study. After deciding on your thesis committee, submit your Plan of
Study (Appendix G) to the Graduate School. This must be done by the end of Fall Semester of
your second year (but early in the semester is best).
E. Register for Thesis (Psych 798) credits. By the time you graduate, you must have registered
for a minimum of 6 thesis credits. Important: you must be signed up for at least one thesis credit
in the semester in which you graduate.
F. Develop a written proposal. This typically involves going through several drafts with your
advisor to develop an acceptable proposal. The proposal includes a literature review (usually but
not always based on your area paper), and a research plan. It is highly advisable to keep the
other members of your committee informed as you are planning the project. Otherwise, you
could be in the position of proposing a project that is not acceptable to one or more members of
your committee. After your advisor has approved your proposal, you can schedule a proposal
meeting with your committee.
G. Meet with your committee. The purpose of the proposal meeting is to develop a “contract"
with your committee so that, if you conduct your study in an agreed upon manner and
appropriately analyze and interpret the data, your research will be acceptable as a thesis project.
          Policies and Procedures                                                     8
This operates as a protection for the student -- it should ensure that if committee members have
serious problems with your design or methodology, these concerns are aired at this time -- not
after you've already collected the data. To avoid surprises at the proposal meeting, it is wise to
keep your committee members informed and invite their input during the early stages of planning
the research.
You are responsible for scheduling the time and place of the proposal meeting as well as the
orals later on. Be warned that one of the more difficult and frustrating thesis tasks is arranging a
workable meeting time that is compatible with 4-5 busy schedules. Start scheduling your
meeting well in advance -- particularly if you plan to have the meeting during a break week or
busy time at the beginning or end of a semester. Proposal and orals meetings are typically 1 1/2
- 2 hours long; you should ask faculty members to reserve two hours.
You should have your proposal in committee members' hands a minimum of one week before the
meeting. Consult your advisor concerning the most appropriate format. Most thesis proposals
are written in APA style and are a hybrid between a mini grant proposal and an extended journal
article (e.g., introduction section - including a review of the relevant literature; method section -
the most detailed part of the proposal; results section - describing the analyses you intend to
perform; discussion - a brief consideration of several possible outcomes of your study and how
you would interpret each, and appendix materials appropriate to your study).
The format of the proposal meeting varies, but generally begins with the student briefly
describing the rationale for his/her study and outlining what he or she plans to do, followed by
questions from and discussion with the committee members. Be sure to ask questions of the
committee if you are unsure or unclear about how to best conduct certain aspects of the study.
The ultimate goal is to design the best possible investigation given the necessary limitations on
the scope and expense of the project. Try to view the proposal meeting as a way to get expert
advice on your research project, and expect to end up making some changes. Approaching the
meeting with the idea you have the final design all worked out and have to defend it against
criticism could result in an unpleasant and frustrating experience for all involved.
   WARNING! The research plan for your thesis is not final until it has been approved by
   your committee:
   1. Do not submit your thesis project for review by the university's Institutional Review Board
   (IRB) until it has received final approval from your committee. Research involving human
   subjects must have PRIOR review and approval from the IRB. If your project changes as a
   result of your proposal meeting, it will have to be resubmitted for IRB approval and this
   could delay the start of your project.
   2. Do not begin data collection before your thesis has received final approval from your
   committee. If you have already collected data for your thesis before your proposal meeting,
   it undermines the committee’s authority to suggest changes. Although it may be useful to
   have collected relevant pilot data before the meeting, you should not collect data with the
   idea that it will be included in the ultimate project.
H. Collect and analyze your data. Following the proposal meeting (occasionally a second
meeting is necessary to clarify the procedures to be employed), you will be approved to start data
collection. This is usually straightforward, although time consuming. If your procedures,
number of subjects, or other aspects of your study will vary from those approved in the proposal
meeting, be sure to inform your advisor immediately. Together you will determine if the
deviation is major enough that other committee members will need to be notified or that the
committee should be reconvened.
I. Write and defend your thesis. After conducting the data analysis, the next step is to prepare
          Policies and Procedures                                                   9
the written report of the study and hold your oral defense meeting. Most students go through
several drafts of the thesis in consultation with the advisor and sometimes other committee
members. Try to finish your thesis and schedule your orals before May. Faculty members are
not paid from University funds in the summer and they have no obligation to be here. The
Graduate School will need to be notified of the time and date of your orals (which you again are
responsible for scheduling with committee members) at least two weeks before the meeting to
prepare the necessary forms and notices (see Request to Schedule Examination form in Appendix
K). We suggest that you start this whole process at least 3 weeks before the exam date. Also, be
sure to obtain a copy of the style requirements from the Graduate School before beginning the
final write-up. You should have the thesis in committee members' hands a minimum of a week
before the meeting.
The oral defense follows a format similar to that of the proposal meeting. Its basic purpose is to
ensure that you understand what you did, why you did it in that manner, what the results were,
and the implications of the results. At the conclusion of the meeting, you will be asked to leave
the room and the committee will decide if the project (including the design and conduct of the
experiment, the written report, and the oral defense) meet acceptable standards. Usually the
project is approved, but there are almost always some changes to be made in the written report.
These are to be made in conjunction with and approved by your advisor (and in some cases,
other committee members as well).
J. File your thesis with the Graduate School. After incorporating the committee’s changes
into your thesis, it must receive final editing and format-checking by an editor from the Graduate
School (see Appendix L regarding Procedures for Editing Disquisitions). Be aware that such
editing can take up to a month. Next you will incorporate the editor’s changes into your thesis
and bring it back for a second reading. The truly final step is to present five copies of the thesis
in the appropriate format to the Graduate School. In addition, you must deposit your thesis with
the Graduate School within one year of your oral defense meeting. Failure to do so will result in
your having to conduct another oral defense.
A final warning concerning the thesis is that you must be registered for thesis credit during the
semester in which the orals meeting is held. You should register each semester, including
summer, until you graduate. The policy of the graduate school is that if you are a paid RA/TA
during the school year, you are eligible for a tuition waiver for the following summer. Students
who do not complete their final orals by the summer must pay for 1 credit for each semester
during which they were not in residence at NDSU. Contact the Graduate School to find out the
range of acceptable dates for orals meetings in a given semester.
K. Graduate. After you’ve done all of the above, you may graduate, assuming that you’ve
filled all of your other program requirements. Some of our students have a goal of participating
in Spring Commencement, but few are able to actually accomplish this due to the deadlines. In
brief, you will need to file the Application to Participate in Commencement (Appendix M) by
March 15, and pass your thesis defense at least 7 days before Commencement, which is
generally scheduled on the Saturday immediately following the last day of final exams in the
Spring (middle of May). Details are provided in Appendix L.
L. Timeline. To graduate in two years, you should be working at least at the following rate:
•      Spring and summer of 1st year: select your advisor, complete your area paper, and
       develop the idea for your thesis research project.
•      Fall semester of 2nd year: select your committee, file your Plan of Study, have your
       proposal meeting.
•      Fall and spring semester of 2nd year: collect and analyze your data.
•      Spring semester (possibly summer) of 2nd year: write up thesis, have your oral defense,
       complete final editing, file thesis with Graduate School.
            Policies and Procedures                                                  10

       Keep in mind:
       1)       Your thesis topic should be one that you can remain interested in for the nine
                months it will take to complete. Losing interest in your thesis could jeopardize its
       2)       Make sure someone on the faculty is willing to supervise your thesis topic.
                Although the department faculty have diverse interests, there are topics which
                none would feel competent to supervise. The faculty can only assist you in areas
                in which they have some expertise.
       3)       You should be able to complete your proposed research by the following May.
                Students sometimes plan a project that is too large to complete in a timely
       4)       It is never too early to start thinking about and planning your thesis. This does
                not mean it is something to worry about, but it typically takes students much
                longer than they anticipate to complete their theses.
V. Miscellaneous: Space, Departmental Events, Extra-curricular Professional Activities,
Placement After Graduation, Consensual Relationships and Sexual Harassment
A. Space. All graduate students will be provided with office space. You should use your office
as your primary work area. It will also be the place where you hold office hours as a TA or work
as an RA. Research rooms are for research! They are not to be used as additional offices or
Research space is allocated in a systematic and fair manner. If you need research space for your
thesis, you should first consult your thesis advisor. If your thesis is in one of your advisor's
current areas of research, the advisor may have space available for your research activities. If
not, your advisor can bring your thesis research space request to the attention of the
Department's Resources and Equipment Committee. The general order of space priority is
faculty research, thesis research, and non-thesis graduate student research. However, it is
expected that faculty and graduate students will be flexible and negotiate so that everyone's
research space needs are met.
B. Events. Our department holds a colloquium every Friday from 3:30 to 5:00, which students
attend as PSYC 790, Graduate Seminar. Although local researchers present their work in the
colloquium series, we also bring in a number of distinguished guests each semester. These
visitors usually have special expertise relevant to one or more ongoing projects in the
department. Another reason for bringing in these individuals is to broaden the exposure and
training of graduate students. In addition to the colloquium, an outside speaker’s visit includes
meeting with students, going out to eat with faculty and students, and a reception at one of the
faculty’s homes. We strongly encourage you to attend all of these events, including the informal
meetings and receptions. Many students have received valuable help with research, publications,
and Ph.D. programs as a result of interacting with our guests. A written itinerary and a
representative reprint from the outside speaker will usually be circulated shortly before such
You are expected to attend and participate in all colloquia. Please let any of the faculty know if
you would like to present, have suggestions for outside speakers, etc. Let the faculty member
directing each semester's offerings know if for some reason you will miss a session. See
Appendix N for the course requirements for PSYC 790.
In addition, the department has a number of purely social events, such as parties, picnics, or just
Friday get-togethers when we do not have an outside speaker. These are never mandatory, but
are great for getting to know one another and getting involved in the social life of the
          Policies and Procedures                                                   11
department. Don’t be shy!
C. Extra-curricular professional activities and outside employment. Opportunities are
sometimes available for involvement in additional clinical work or research projects not
associated with the department. To protect both you and NDSU, such activities should be
cleared with the department before you agree to participate. Also note that your involvement
with any research project must be approved by the University Institutional Review Board (IRB).
We encourage you to take advantage of research opportunities, but keep in mind that you are
representing our department.
Regarding outside employment, keep in mind that all of our students are admitted as full-time
students and provided with departmental support. We consider your coursework, research
activities, practica, and TA/RA duties to be the equivalent of a full-time job. Although we
understand the desire for additional income, we strongly discourage you from taking on more
than a few hours a week of outside employment. It is almost certain to detract from your
education and responsibilities in our program.
D. Placement or Employment upon Graduation. It is your responsibility to obtain
satisfactory placement or employment upon graduation, but faculty can assist you in this
endeavor. You should inform members of the faculty of your career ambitions so they can help
you select the most relevant activities and courses and suggest possible employment prospects or
doctoral programs. It is your responsibility to follow up on these suggestions. The faculty can
also provide feedback on your vita as you are developing it and write letters of recommendation,
but it is your responsibility to ask for such assistance. It is best to talk with several different
faculty members to get their input and suggestions.
E. Consensual Relationships and Sexual Harassment. The University has policies covering
both consensual relationships and sexual harassment. As graduate student, you could be either
the perpetrator or victim of sexual harassment or an improper relationship. The definition and
policies regarding these situations are presented in Appendix O.
As a TA, the consensual relationships policy applies to you. You are expected to refrain from
having relationships with students in the classes for which you TA. A similar situation could
occur on a research project in which undergraduates are involved. Such relationships should be
avoided, since they have the potential for extremely serious consequences. If a relationship does
develop, you must inform the faculty member who is responsible for the course or research
project, so potential conflicts of interest can be resolved.
If you feel that you have been sexually harassed, please discuss the situation with the department
chairperson. Often these situations are not clear cut, and the victim may hesitate about reporting
an incident. However, if you believe that an experience potentially involved sexual harassment,
you should report it for the sake of your own and others’ safety. Please be assured that any
discussion of sexual harassment with the chairperson will be completely confidential, up to the
point at which formal charges are made against the perpetrator.
F. Academic Dishonesty. Academic Dishonesty (e.g., cheating, plagiarism) is not tolerated in
this department. See Appendix P for the Code of Conduct and definition of plagiarism. It is
your responsibility to be familiar with these documents.

I. Appendices
Appendix B.
Area Paper Requirements
The paper will represent a “Psych Bulletin” type review article, written in APA style. Although
the student is expected to complete a comprehensive review of the literature, the emphasis of the
paper should be on the integration of the existing literature (not a detailed presentation of each
and every article), and it should end with a conceptualization of future research needs.
The student will choose a specific topic area and a Department of Psychology faculty member to
act as primary reviewer. This individual will oversee the development of the paper and assist the
student in choosing a secondary reviewer (also a Psychology faculty member). An effort should
be made by the primary reviewer to insure that an appropriate second reviewer is chosen given
the student’s wishes and the topic area. In addition, attempts should be made to distribute the
second reviewer task among a wide range of departmental faculty members. Upon completion
of the paper both the primary and secondary reviewer will read and critique the paper and decide
upon its acceptance or rejection.
Time Table (Specific dates will vary year to year)
       End of Finals Week in May
          Student must have a general topic area and choose a primary reviewer.
        Early June
            A 1-2 page outline of the paper must be completed and reviewed by the primary and
secondary reviewers. The reviewer will attempt to ensure that the student is not overlooking any
important aspects of the topic, and quiz the student as to the thoroughness of their review and the
direction the paper is taking.
       Middle of June through July
           The students should be working on successive rough drafts of the paper and stay in
contact with the reviewers.
        August 1
             Student must turn in rough “final copy” for review by the primary reviewer (Note:
while it is not required it may be helpful to also have the secondary reviewer see this draft). The
reviewer should go over this copy and present the student with final suggestions ASAP.
       September 1
           Final copy of the paper is due on the reviewer’s desks. The student is responsible for
providing 2 clear copies of the paper. Failure to meet this deadline will result in loss of financial
support until the paper is completed.
         The reviewers will then meet and critically review the student’s work, a decision to
accept or reject the work will be made and the student informed of this decision. This decision
will be based on the student’s presentation of a clear, concise description and original synthesis
of the literature in their topic area. This review process should be completed by the end of
September. If a student’s work is deemed unacceptable he/she will be given 30 days to revise
the paper and resubmit it. The student will be allowed only one revision of the paper, the second
decision by the reviewers will be final. The final copy of the paper will be filled with the
Department Chair. The primary and secondary reviewers also sign the Area Paper Completion
form which is placed in the student’s folder.
Appendix C.
                                Department of Psychology
                            Graduate Student Research Support
                                      Revised, 2006
The Department of Psychology has managed to set aside money to help second-year
graduate students complete their thesis work. This announcement describes how students
should request help and some of the spending procedures.
Requesting help
The Department Chair will take research support requests any time during the second year
of graduate study. The purpose of this research support is to facilitate completion of the
M.S. thesis, so requests will usually depend on specific thesis plans—thus, the flexible time-
To request a research support, a student should prepare a proposal not to exceed two pages
in length. The proposal must contain three sections: an abstract of the thesis proposal,
proposed budget, and budget justification. The request should be signed by both the
student and his/her thesis advisor. Below, we describe allowable costs and how to spend
research support money.
The typical research support limit is $200. Students may, however, request less or more
depending on their special project needs. For example, someone who must pay subjects for
participation may ask for more money. Check with the Administrative Assistant for
information about record keeping before starting your project. Here are some possible
ways you might use the research support:
       Xeroxing and Printing
       You may budget for Xeroxing and use of the laser printers. For large numbers of
       copies it is much cheaper to send them to the copy center. Arrange to do this
       through the main office and the cost can be billed directly to the Department and
       charged against your thesis account. If you print or make copies through the
       department, you will have to notify the main office which portions of your personal
       monthly copy bill should be applied to your thesis account. Xeroxing will be
       charged at 5 cents/page and laser printer at 5 cents/page for black and white copies.
       You may need to travel to obtain subjects. If so, you should keep a log of your
       mileage, and we will reimburse at the appropriate rate.
       Sometimes subject recruitment or follow-up requires long-distance phone use. You
       may budget money for this category and get instruction from administrative
       assistant on how to acquire long distance access.
       You may need special supplies or perhaps a small piece of equipment for your
       thesis. These costs are allowable; simply describe why they are needed for your
       project. After you complete your thesis, “ownership” of such equipment reverts to
       the department.
       Expenses Not Allowable
       We will not pay you any more salary money—we already do that. We will also not
       pay for final thesis costs (e.g., the costs of binding or special paper).
Appendix D.
                          (Approved, 1987)
I.    Requests for funds should be submitted in writing to the Chairperson of the department
      one month before the trip. These will be considered by the department’s student affairs
II.   Approval Policy
      A.      Requests will be routinely approved if they involve:
              1. Presentation of thesis-related (graduate or undergraduate) research at a major
                 conference (e.g., regional or national) regardless of order of authorship.
              2. First author presentations or posters of non-thesis research at major
                 conferences. Students should simultaneously apply for Graduate School
                 travel awards from the Graduate School and the non-faculty travel awards
                 from the Research and Consulting committee for which the department funds
                 will serve as a match.
                     $300.00 should be provided for the above purposes, negotiable in
                     exceptional circumstances (e.g., need, distance).
      B.      Decisions will be made on a case-by-case basis for funding attendance at
              workshops, conferences at which no presentations will be made, and other
              activities related to professional development.
                     $50.00 will typically be provided for the above purposes, negotiable
                     in exceptional circumstances (e.g. need, distance).
      C.      Students receiving awards should contact the Administrative Assistant for
              instruction on reimbursable expenses. Travel Authorization Requests must be
              completed at least ten days before departure in order to receive reimbursement.
Appendix E.
Requirements for the M.S. Degree in Psychology
  All students must:
      A.      Complete an area paper in their field of specialization. The paper involves a
              literature review in a specific area and concludes with suggestions for future
              research. It should lead to a master's thesis proposal.
      B.      Complete a research based thesis and pass an oral defense of the thesis
              administered by the student's Supervisory Committee.
      C.      Pass an experimental methodology course (Psych. 640).
      D.      Successfully complete a course in each core area. Two core courses must be
              taken at NDSU. One can be Atransferred@ in
              1.      660 (Perception) or 665 (Psychobiology) or 686 (Neuropsychology)
              2.      661 (Memory and Knowledge) or 664 (Attention & Thinking)
              3.      668 (Personality) or 670 (Experimental Social)
                     (Note: New 700-level courses are being developed for the Ph.D. program
                     and can serve as core courses in appropriate areas.
      E.      Complete 4 credits of Psych. 790 (Seminar).
  Behavior Therapy Track Students must:
     A.     Complete a sequence in behavior therapy (Psychology 755-756).
      B.      Complete 4 required courses:
              Psychology 750 (Introduction to Clinical Issues)
              Psychology 770 (Assessment)
              Psychology 761 (Research Methods)
              Psychology 672 (Advanced Psychopathology) OR
              Psychology 673 (Child Psychopathology)
      C.      Complete 1 approved elective.
      D.      Complete 3 semester credits of practicum during the second semester of the first
              year and 5 semester credits of practicum during each semester of the
              second.(Psych. 795)
      Experiment Track Students must:
      A.    Pass a methodology exam on research design and statistics at 75% or better.
      B.      Demonstrate competence in a "skill" area related to their main interest area.
      C.      Complete one clinical course.
      D.      Complete a third core course, so that one core course is taken from each core area.
Appendix F.
Suggested Curriculum
      General Schedule - Behavior Therapy Track
      Year 1
      755 Behavior Therapy and Assessment I
      770 Advanced Psych. Assessment or 761 Applied Research Methods
      --- Core Course
      790 Seminar Section 1
      750 Introduction to Clinical Issues and Practice
      640 Methodology
      756 Behavior Therapy and Assessment II
      --- Core Course
      790 Seminar Section 1
      795 Practicum
      Area paper, outline thesis.
      Year 2
      770 or 761 (Both are required)
      - Practicum, Thesis
      672* (Advanced Psychopathology) or Elective**
      790 Seminar Section 2
      673* (Child Psychopathology and Therapy) or Elective**
      790 Seminar Section 2
      - Practicum, thesis
      * Only one of these two courses (672, 673) is required.
      ** Only one elective is needed and may be taken in any semester.
      Elective Options
      Must be 600 or 700 Level
      Health Psychology, Developmental Disabilities, 672 or 673, Other Core Courses, CDFS,
      Other Departments
      Required Clinical Classes
      Psychology 750, 755, 756, 770, 761, (672 or 673)
Appendix H.
                    Psychology Department M. S. Requirement Checklist
                                Behavior Therapy Students
Student's Name ________________________________________
Year entered ________________________
1.      Core Courses (Two courses from different categories. Selections should serve to fill gaps
in student’s knowledge.):
       A. 660 (Perception) or 665 (Psychobiology) or 686 (Neuropsychology)
       B. 661 (Memory & Knowledge) or 664 (Attention & Thinking)
       C. 668 (Personality) or 670 (Experimental Social)
       NDSU 1st Course # ____________               Semester & Year ________________
       NDSU 2nd Course # ____________               Semester & Year ________________
2.     Experimental Methods (Psych. 640) Semester & Year           ___________________
3.     Required Clinical courses                           Semester & Year Completed
       750 (Into. to Clinical Issues)                      _________________________
       755 (Behavior Therapy & Assessment I)               _________________________
       756 (Behavior Therapy & Assessment II)              _________________________
       770 (Advanced Psychological Assessment)             _________________________
       761 (Applied Research Methods)                      _________________________
       672 (Advanced Psychopathology) OR
       673 (Child Psychopathology) Course #______          _________________________
4.     Approved Elective     Course # _______              _________________________
5.     Practicum (Psych. 795) 3 credits, Spring, 1st yr.           ___________________
                            4 credits, Fall, 2nd yr.               ___________________
                            4 credits, Spring, 2nd yr.             ___________________
6.     Seminar (Psych. 790)1 credit, Section 1, Fall, 1st yr.      ___________________
                            1 credit, Section 1, Spring, 1st yr.   ___________________
                            1 credit, Section 2, Fall, 2nd yr.     ___________________
                            1 credit, Section 2, Spring, 2nd yr.   ___________________
7.     Thesis credits        5 credits, Fall, 2nd yr.      ___________________
                             5 credits, Spring, 2nd yr.          ___________________
8.     Complete an acceptable Area Paper
       (Rough draft due: Aug. 1; Final copy due: Sept. 1)
                            Date signed by first reader        ___________________
                            Date signed by second reader ___________________
9.     Write an acceptable Thesis Proposal
       (Suggested meeting time: November, 2nd yr.)
                            Date of Proposal Meeting               ___________________
10.    Submit an acceptable Thesis
       (Suggested defense time: April, 2nd yr.)
                                    Date of Oral Defense ___________________
                             Date of Final Copy Approval
                             By Graduate School                ___________________
Appendix I.
                  Psychology Department M. S. Requirement Checklist
                                Experimental Students
Student's Name __________________________________ Year entered________________
1.    Core Courses (1 must be taken from each area):
            A. 660 (Perception) or 665 (Psychobiology) or 686 (Neuropsychology)
            B. 661 (Memory & Knowledge) or 664 (Attention & Thinking)
            C. 668 (Personality) or 670 (Experimental Social)
              NDSU 1st Course # ____________              Semester & Year _____________
              NDSU 2nd Course # ____________              Semester & Year _____________
              NDSU 3rd Course # ____________              Semester & Year _____________
.     Experimental Methods (Psych. 640) Semester & Year __________________
3.    One clinical course
      From among 755 (Behavior Therapy & Assessment I), 756 (Behavior Therapy &
      Assessment II), 761 (Applied Research Methods), 770 (Advanced Psychological
      Assessment), 672 (Advanced Psychopathology), 673 (Child Psychopathology)
             Course #_________           Semester & Year ______________________
4.    Competence in a ASkill@
      Skill _______________________________________________________________
      How demonstrated____________________________________________________
5.    Seminar (Psych. 790) 1 credit, Section 1, Fall, 1st yr.     _________________
                           1 credit, Section 1, Spring, 1st yr.   _________________
                           1 credit, Section 2, Fall, 2nd yr.     _________________
                           1 credit, Section 2, Spring, 2nd yr.   _________________
6.    Pass a methodology exam on research design and statistics
      (With a score of 75% or better)   Date taken ____________________________
                                        Scores ______________________________
7.    Thesis credits        5 credits, Fall, 2nd yr.      ___________________
                            5 credits, Spring, 2nd yr.          ___________________
8.    Complete an acceptable Area Paper
      (Rough draft due: Aug. 1; Final copy due: Sept. 1)
                                   Date signed by first reader __________________
                                   Date signed by second reader__________________
9.    Write an acceptable Thesis Proposal
      (Suggested meeting time: November, 2nd yr.)
                                   Date of Proposal Meeting    __________________
10.   Submit an acceptable Thesis
      (Suggested defense time: April, 2nd yr.)
                                  Date of Oral Defense __________________
                                    Date of Final Copy Approval _________________
                                    By Graduate School
Appendix J.
                      (Reprinted from Graduate Bulletin, 1998-2000)
         The North Dakota State University philosophy is to encourage and seek resolution of
problems at the level most closely related to the origin of the specific disputes. This means 1) the
student is to first discuss the problem(s) with the person(s) directly involved; 2) if the student is not
satisfied at the level specified in 1), or if discussion of the problem(s) seems inappropriate because
of the nature of the student’s complaint, the student should seek advice from the chair of the
department; and 3) depending on the nature of the problem(s) the department chair or student
graduate committee chair may deal with the situation directly, advise the student to discuss the
problem(s) with the appropriate academic dean and/or the graduate dean, or advise the student of
the appropriate grievance procedure to pursue. Areas of possible graduate student appeal are equal
opportunity, academic evaluation via assignment of course grades, sanctions for academic
dishonesty, and degree-acquisition processes that are unique to graduate education. The burden of
proof by a preponderance of the evidence is on the graduate student making the appeal.
         North Dakota Sate University’s general and specific commitment to being an equal
opportunity institution is expressed elsewhere in this bulletin. As stated there, inquiries concerning
compliance may be directed to the NDSU Director of Equal Opportunity (202 Old Main, 231-7703)
or to the Office for Civil Rights, U.S. Department of Education, 10020 N. Executive Hills Blvd., 8th
Floor, 07-6010, Kansas City, MO 64153-1367.
         The University Senate Grade Appeals Board has the authority to hear charges of inequitable
or biased academic evaluations and to provide redress for any improper evaluations as it may find to
have actually taken place. This is for course grades assigned by instructors-in-charge of the course.
 This includes grades of disquisition courses. Both the ARights & Responsibilities of Community:
A Code of Student Behavior,@ which is available from the Office of Vice President of Student
Affairs, and Section 337 of the NDSU Policy Manual, which is available at individual academic
units, have the procedural details. Salient points repeated here are that the student must initiate a
request for a change of grade with the instructor within three (3) weeks of the time the grade was
awarded; any appeal by a student must be within six (6) weeks after the start of the regular
academic semester following the semester for which the grade was awarded; and both the instructor
and the student shall have the right at any time during the prerequisites for an appeal to call a
meeting for all persons involved in submitting and considering the complaint and, optionally, to
invite the Grade Appeals Board to send an observer to that meeting. A natural candidate for
observer in cases dealing with graduate courses would be the graduate dean. During an actual
appeal, the burden of proof is on the student. The Grade Appeals Board procedures are for student
grievances against instructors over course grades assigned.
         Procedures dealing with issues of academic dishonesty in meeting course requirements, such
as cheating, plagiarism, or other academic improprieties, brought by instructors against persons
enrolled in their course(s) or other NDSU course(s) or persons not enrolled at NDSU but viewed by
the instructor as involved in the academic dishonesty are detailed in both the ARights &
Responsibilities of Community: A code of Student Behavior@ and Section 335 of the NDSU Policy
Manual referenced in the preceding paragraph. A substantial range of penalties to the student(s) is
available to the instructor(s) and academic deans of the colleges involved, i.e., the college offering
the course(s) and the college of which the student(s) is a member. One option available to the deans
is to recommend suspension or expulsion from the university to the Academic Standards
Committee. A student who has received any penalty or a disciplinary sanction for prohibited
academic conduct may appeal the decision. If the penalty is, or includes, recommendation of
suspension or expulsion to the Academic Standards Committee, there are some appeal time lines
that are very important for the student(s) to know. The decision to impose any penalty or
disciplinary sanction for prohibited academic conduct against a graduate student in meeting the
requirements of either an undergraduate or graduate course may be appealed by said graduate
student to a graduate student appeals committee provided there is documentation, in writing, of
consultation with instructor(s), department chair(s), and dean(s), in sequence, to resolve the
conflict. This appeal starts with a written notice to the graduate dean. The written notice must e
accompanied by the aforementioned documentation and must be received by the graduate dean
Appendix J. (cont.)
within six (6) weeks of the most recent date on the documentation.
         There are processes and activities that are intrinsic to the acquisition of a graduate degree.
The process includes specification of degree requirements, preliminary and qualifying
examinations, disquisition writing and approval, and possible dismissal from the department or
graduate school. The activities are contributions to academia for which faculty have primary
responsibility. They include instructing students enrolled in courses; mentoring students;
collecting, analyzing, and presenting for public consumption the sequent results and conclusions;
and possibly working with proprietary information. Problems in these areas are to be discussed
with the chair of the graduate student committee and chair of the department, in that order.
Normally these faculty members will attempt to work out a resolution of any problem by bringing
the parties involved together in an informal, non-adversarial manner. Inquiry at this stage is usually
limited to a determination of1) whether the graduate student has been treated in arbitrary or
capricious manner or in some way not consistent with previously announced policy guidelines or 2)
whether the graduate student has acted in a manner inconsistent with formal or traditional standards
of academic conduct. Conflicts not satisfactorily resolved at the departmental level are to be
brought to the academic dean who will discuss the problem(s) with all interested parties. If
resolution does not result at the academic dean level, an appeal can be brought to a graduate student
appeals committee, so long as there is documentation, in writing, that the graduate student has
consulted the graduate student’s committee chair, the department chair, and the academic dean in
attempts to resolve the conflict. This appeal starts with a written notice to the graduate dean. This
written notice must be accompanied by the aforementioned documentation and must be received by
the graduate dean within six(6) weeks of the most recent date on the documentation.
         It is the graduate dean’s responsibility to form graduate student appeals committees and
communicate the responsibilities of such committees to the members of such. A graduate student
appeals committee has five (5) members, all of whom must be graduate faculty or currently enrolled
graduate students, and will be formed in the following manner: 1) one person not on the Graduate
Council appointed by the graduate student initiating the appeal; 2) one person not on the Graduate
Council appointed by the party or parties complained against; 3) one person appointed by the
graduate dean; 4) one graduate student member of the Graduate Council chosen by lot if a graduate
has not been appointed by either contesting party or the graduate dean; 5) one current member of
the Graduate Council chosen by lot if a graduate student has not been appointed by either contesting
party or the graduate dean or two current members of the Graduate Council chosen by lot if a
graduate student has been appointed by either contesting party or the graduate dean. The graduate
dean will serve as an ex-officio and nonvoting member. Neither the chair(s) or dean(s) of the
department(s) and college(s) involved can be a member of the committee. The five(5) appointed
committee members elect the chair of the committee from its membership.
         The graduate student and the party or parties complained against each have the right to
challenge, with cause, to the graduate dean one membership of the graduate student appeals
committee. The decisions and recommendations of the appeals committee shall be by majority vote
and will be advisory to the graduate dean, who will then be responsible for taking appropriate
action(s). Any further appeal shall be directed to the president of the university. The burden of
proof shall be with the appealing graduate student. The appealing graduating student has the right
to 1) be given due notice in sufficient detail that the accusation is clear and the circumstances of the
accusation detailed enough for meaningful response by the accused and 2) be heard by an impartial
body. Each contending party may, if it wished, be accompanied by one counsel, but any counseling
is restricted to 1) what to ask, 2)when not to respond to a question and 3) how to answer a question.
 Counsel may not intrude on the hearing. The appeals committee is not bound by rules of legal
evidence or procedure and may develop procedures which its members consider to be fair and
equitable to the particular circumstance(s). All questioning will be done through the chair of the
committee. Committee members can make decisions on available information; and non-response to
questions is available information, i.e., a negative inference can be drawn from a lack of a response.
 The hearing will be closed unless the student signs a release waiving his/her rights to a closed
hearing. The hearing, but not the appeals committee’s deliberations, will be tape recorded.
Appendix L.
Submitting disquisition
      Must have passed defense and made committee’s corrections
      Double space on laser or letter-quality printer
      Write local phone number on title page
      Leave pages loose for editing
First reading
        Is read in order received
        Takes from two weeks to a month, depending on time of year
Second reading
      Include edited copy PLUS revised copy
      Revised copy checked against edited copy
      Signed off at the Office of Graduate Studies
                                          What is Checked
Prefatory Page Numbers (placement same as text page numbers)
       Use Roman numerals, beginning with iii for Abstract
       Use same size font as text
Table of Contents (comparable to outline)
       Use dot leaders for each entry
       Include Abstract
              Acknowledgments (optional)
              Dedication (optional)
              List of Tables (optional, unless have some)
              List of Figures (optional, unless have some)
              Chapter Titles
              Literature Cited
Text Page Numbers
       Use Arabic numbers, beginning with 1
       Use same size font as text
       Number every page, including the first text page and the appendixes
Chapter Titles
      Must be centered and capitalized
      Must match Table of Contents
Subheading Levels
      Use same level for every chapter, including capitalizations, italics, etc.
      Must match Table of Contents
Table Titles
       Place above table
       Must not extend beyond table body
       Must match List of Tables in Table of Contents
Appendix L (cont.)
Figure Legends
       Place below figure
       Must match List of Figures in Table of Contents
Tables and Figures
       Must follow immediately after first mention in text
       Must not break a paragraph, but can be placed at top of following page if does not fit in
       remaining space
       May use separate page for each table and figure; should continue text on same page
       Use first spelling in dictionary
       May use spellings common to profession
Literature Cited
        Must be mentioned in text
        Must be listed alphabetically or numbered in order of first mention in text
        List ALL authors, not et al.
        May delete state from well-known cities
References Used in Text
       Must be listed in Literature Cited
       May use author(s) and year or can number in order of first mention in text
       Use author and year or number at least once per paragraph
Grammar and Punctuation
     Refer to Appendix L in Graduate School Guidelines for the Preparation of Disquisitions*
     and Elements of Style by William Strunk, Jr.
        Style suggestions such as cliché avoidance and removal of unnecessary phrases and words
        are made.
Page Format
      Margins from page iii through last page of appendix
            Must be 1 inch for top, right, and bottom
            Must be 1.375 inches for left
        Call Graduate School at 1-7033

*Available at the Varsity Mart bookstore
                             Expectations of the Graduate School
                     When Students Submit Disquisitions for Format Review
The disquisition is to be printed with laser or letter-quality printer. If not, the disquisition will be
submitted again for a format check due to the changes which can occur when using a different

Appendix L (cont.)
The pagination recorded in the Table of Contents, List of Tables, and List of Figures is checked
with careful attention the first time. If the page sequence changes after the format is corrected,
these lists are checked again.
Titles listed in the List of Tables and List of Figures must match exactly those titles found in the
body of the disquisition. Often, parenthetical material may be omitted in the listing. However,
parenthetical material is necessary when it is the distinguishing factor between two titles which are
otherwise identical.
References (or Bibliography) are checked with attention to detail in punctuation and the order in
which elements are listed; e.g., all authors’ names are listed surname, first name; or only the first
author is listed surname, first name and all other authors are listed with first name followed by
surname. Do not mix the styles. A comma or a period may precede the date or may follow the
date, but rarely is there no punctuation. Again, this must always be consistent for each entry. Your
best source of information is a professional journal used by your discipline. Choose one style and
adhere strictly to it.
As well as checking the format of a disquisition, the Graduate School also reads the Abstract,
Dedication, and Summary and Conclusions. Tables and figures often incorporate abbreviations or
questionable spellings; therefore, the Graduate School does read parts of the disquisition while
In conducting the format check, the Graduate School must determine if there is a need for IRB
(Internal Review Board - research involving human subjects) or IACUC (Institutional Animal Care
and Use Committee - research involving animals) approval. Failure to comply with these
regulations can mean delay in approval and graduation.
The format check by the Graduate School may take from 1 to 2 weeks, depending on the period in
the academic term in which the disquisition is submitted. Registration and review of tuition
waivers at the beginning of the academic term may delay processing, as will submission within the
last month of the academic term when many other students are completing their disquisitions.
After the format check is completed, a student may be asked to submit a new copy if the format
needs many revisions. However, if the format is approved, the student may make the final copies.
Note: the degree is not awarded until the final copies are submitted to the office, the necessary
forms are signed, the fees are paid with the receipt submitted to the Graduate School, and all grades
are recorded. (You can expedite this process by checking with your adviser and the Graduate
School to verify the recording of grades.)
Appendix N.
Requirements for Psychology 790: Graduate Seminar, Fall*
1.      You will be required to submit one substantive discussion item or a thought-provoking
question each week based on the reading assignment. These should address some significant
theoretical or methodological issue or an issue pertaining to the implications of the results.
        Your contribution should be turned in to the organizer of the colloquium series for that
semester by 3pm of the Thursday preceding the talk.
2.     Anyone missing three or more colloquia without a valid excuse (e.g. illness, death in family,
professional meetings, etc.) will be given a failing grade for this course.
3.      If you miss a colloquium for any reason you will need to get another student to record the
talk for you. You will be required to submit a one page typewritten summary of the presentation.
The only exception to this is for attendance at a professional conference. Failure to do so within one
week will be counted as an unexcused absence (see #2 above).
*Note: Requirements may change somewhat from semester to semester, depending on the faculty

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