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					Department of Emergency Services Advisory Council Minutes February 26, 2008
Present: John Chew (DES – Director) John Conover (DES – Chief - Emergency Management) Dino Pignataro (Centreville Police Department) George Eber (DES – Chief – Office of Fire Marshal) Nick Venuto (Consumer) Sheriff Gery Hofmann (QAC Sheriff’s Dept.) Lieutenant Dwayne Boardman (MSP) Dr. Joseph Ciotola (EMS Assistant Medical Director) Scott Haas (DES – Chief - EMS Division) Robbie Blackiston (DES – Chief – Communications) Dr. Deborah Davis (EMS Jurisdictional Medical Director) Steve Wilson (Consumer) Jeff Reiss (Consumer) Excused: Lonnie Anthony (Fire and EMS Commission) Eric Wargotz (QAC Commissioner) Chinnadurai Devadason, MD (QAC Dept. of Health) Guy Schelhouse – (Volunteer Ambulance Committee) Chris Coursey (Firefighter Volunteer) Mike Hoffman (Consumer) David Olds (Consumer) Greg Gilbert (Consumer)

Absent:

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Executive Director, John Chew called meeting to order at 7:10 pm. Mr. Chew made a motion to waive the reading of the minutes from the November 15, 2007 meeting. Minutes entered into record.  Executive Directors Report – Director John Chew o Budget proposal went into the finance office yesterday, 2/25/08. Director Chew said that he has been informed that the budgetary process is different from last year’s presentations given directly to the county commissioners.  DES submitted the following – on the capital side – we submitted a request for a “public safety complex” expanding on our current building. We currently have 96 people on staff this year compared 43 several years ago. This is a request to revisit a joint proposal with the Office

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of the Sheriff to build a complex to house both agencies. Director Chew gave a detailed report of what the proposal entails. This proposal will provide extensive assets to the county by utilizing the infrastructure that is currently in place. This is the significant portion of the capital request. In addition to the capital budget there are some minor capital requests as well. Shared public safety facility is the big portion and this is a bond issue. o Sheriff Gery Hofmann said that there are many common needs for this new facility and he went on to name a few such as bunk areas, decontamination area and laundry area, locker rooms and shower facilities. He commented that a fitness area will reduce workman’s compensation issues and this would be a good thing to offer to employees. Currently they have two cells that do not have floor drains and it is impossible to clean these cells efficiently. He wants to separate juveniles and adults and have a safe booking area. This would save the county in future litigation. He concluded by adding that an administrative area would be desired. o Lt. Boardman likes the idea of having a complete services building similar to the one in Kent County. He said that it would be beneficial to all to have a central booking facility and he reviewed the booking process and the negatives of not having one. Lt. Boardman informed the group that the State will pay for the central booking office. Any officer in the county will not have to take a lock up to their facility but will be able to utilize this facility which is a secured area. o Sheriff Hofmann suggested that this group should ask Warden Lamonte Cooke what his plans are. o John Chew said on the operational side the budget has already been turned in. DES is asking for 5.5 full time employees. John introduced George Eber, the newly appointed Fire Marshal which was approved by the commissioners as a half time position. This program, however, has taken off to the point where George is going to find it necessary to operate on a full time basis. This position would account for the .5. The second position is to bring the dispatch staff up to 20 PSD’s instead of the current amount of 19 which leaves one shift with only 4 people. The large portion of our employees falls between EMS and Communications and we have no spares. This means that if we send someone away for training or if they are sick our level of service is greatly reduced. The other people being requested are meant not to increase our staff but to make DES functional before we grow. We want to see how efficient we can be with a normal staff number.

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o One other thing is for hazardous responders to get physicals. If the County Commissioner’s don’t approve this request, we cannot respond. o We also are asking for software upgrades to our radio system. The current software is eight years old. This is a $500,000.00 increase request. We were very careful and looked for ways of saving money. We have been given instructions to keep it down but we need to advise the commissioners as to what we need. It is our obligation to put in a request for what we need. Director Chew commented that he is looking for support/feedback from this group. o Nick Venuto asked under our current staffing do we have a minimum of personnel. For instance, when someone calls out sick do we call someone in on overtime? Last year there was talk about reclassifying positions and he wanted to know if this had been accomplished yet. o Chief Scott Haas said that one of the most important things that he has reviewed is the positions that are in the EMS division, and how they advance and how they are promoted. His goal is to promote people as they become qualified to prevent people from leaving. He said that it will cost $100,000.00 to do this. The second thing is that there is only one supervisor per shift. He wants dual supervisors which necessitates 4 positions. If they have a call out they use the supervisor to fill that position. We have exact amount of staff to fill each shift, as long as no one calls out. o Nick Venuto discussed the salary structure and how this affects staffing. Due to the resignation of the previous County Administrator and the Deputy HR Director, this task was left unfinished but it is now being readdressed. o Sheriff Hofmann said that his office is also working to complete new salary scale/structures. o Scott Haas explained how the structure of the salary scale is inefficient. Nick Venuto feels this issue is as important as any other issue due to losing good trained personnel. o Scott Haas talked about the transport units and what we have access to borrow. Replacement cycle is starting this year. Cardiac monitor replacement requested each year for the next 6 years. Very outdated equipment being used for the last 10 years. It costs $20,000.00 each to replace these units. He went on to discuss the Route 8 house. The house needs to be rezoned and needs some repairs. He feels that the location of
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this house will knock about 8 minutes off of response time on Kent Island. o Chief Robbie Blackiston has increased Communications salaries from $25,700 to $28,750.00 and supervisors start at $38,000. This increase is happening over a two year period. He said that he started interviewing candidates for PSD’s today and will finish tomorrow. He has a total 24 to interview. One new position is necessary to make all shifts have 5 personnel. As time goes on there has been an increase in fire and law enforcement calls. One capital expense is the software upgrade for the radio infrastructure. In the year 2013 the replacement of the radio system will be necessary and we are looking at 20 million. IP based systems will need to be implemented, in the tri-county area. o Jeff Reiss commented on the money being asked for the physicals and said that ERT has asked for the same thing and appreciates any help he could get. Scott Haas stated that if we don’t get this funding we will no longer be able to provide this service. o Nick Venuto commented that everyone in this room agrees with the requests that are being made on the capital budget. John Chew said that he wants to wait until the county gives the approval on DES requests and then he will forward the budget to this council. This year we may not have a face to face meeting with the commissioners like in years previous. o John asked the council to take a position. o John chew discussed the data manager position. We have made some improvements and corrections and in this process we have learned things that are valuable to the department. We want to provide a routine report to requesting agencies. At the next council meeting we will have a demonstration of the new services by Brad Smith. John is going before the Emergency Numbers Board to request a plotting printer and scanner, laminator on Thursday. This is a partnership with planning and zoning. Director Chew feels this is one of the most meaningful projects going on right now. o John Chew said that the County Commissioners approved the Fire Marshal program approximately the same time as the last council meeting. Chief George Eber has employed three part time inspectors and this is a revenue generating program with no additional cost to the county. We are not replacing the fire investigator.

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o Director Chew reviewed the existing Reverse 911 program. He said that we had the first opportunity to use it a few months ago. John reviewed what happened at that incident and discussed what went wrong and what worked. This program will probably be used by law enforcement more than any other agency. It worked as it was designed to work but we learned a great deal from it and are now able to make changes. o Lt. Boardman reviewed the scenario that occurred when we utilized the Reverse 911 program.  EMS Division Report – Chief Scott Haas o Chief Haas said that he covered everything in his budget report. He stated that the anticipated property at the airport would be 10 years out and the FEMA trailer located behind the EOC will be in service soon. He added that the Crumpton facility will not be made available until next fall. EM Division Report – Chief John Conover o Chief Conover said that his division’s major point was the money for physicals. The debris management contract was signed by the County Commissioners and is out for signatures by the debris management company. He briefed the group on the upcoming exercise at Chesapeake College scheduled for the fall. Communications Division Report – Chief Robbie Blackiston o Chief Blackiston said that the radios are in all of the law enforcement vehicles. He went on to discuss the recent law enforcement meeting and CAPWIN. Fire Marshal/Fire Inspector Report – George Eber o Chief Eber said that this division has been sanctioned by the State Fire Marshal and that 80 % of his budget is revenue generated. Many of the establishments that his fire inspectors are visiting have never been visited. Most of them are complying with no problems. If the inspections will be yearly has not been determined yet. Jeff Reiss asked how many plans are being reviewed monthly. George said he has gotten 5 new projects so far since Feb 1, and that any facility that is funded by the state will continue to be inspected by the state. Scott Haas asked about the state handling federal funded projects and would they ever ask for help if they get behind and was told that they would. County Commissioners Report – None

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EMS & Health Committee Report – John Chew o Director Chew said that this group falls in with the ambulance committee. Lonnie Anthony has put a mandate on the group to come up with one S.O.G. to be functional by March 1st. Law Enforcement Committee Report – Sheriff Hofmann o Sheriff Hofmann said he has a joint sub committee and has combined forces with MSP and this group will be meeting March 11th. He appreciates any support this council could give for the combined facility mentioned by Director Chew. Chief Pignataro discussed the mapping program and how the CPD is on board with this. Washington College is performing this task in conjunction with Brad Smith. Sheriff Gery Hofmann said there is concern with repeating an address of a victim from a legal standpoint. This task will be conducted mainly with the Washington College IT Director and with students. This raises concerns about students being released crime information.  Communications Committee o This committee meets once a month with the Fire and EMS committee and issues are being addressed. Safety issues regarding toggle switches. Old business – none New business – Membership issues regarding two members that have not attended DESAC meetings. One missed three meetings and one missed five meetings. These members are Chris Coursey and Mike Hoffman. A motion was made to excuse these members by Mr. Wilson. Director Chew said the consumer position will be announced to the public. The VFD position will be sent out and the announcement to be approved by county commissioners. Remarks for the good of the order - none

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Meeting adjourned 8:43pm

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