[Date]
____________________ ____________________ ____________________ ____________________ RE: _____________________ Dear __________: I have reviewed your Minute Book to identify the documents that it contains as well as those we need to supply to bring it current. To be useful, the Minute Book should at least contain sufficient information so that any authorized person can review it and understand the business of the Company. It is important to memorialize understandings of the parties involved and to provide a solid record for those who follow. Your Minute Book contains: 1. Articles of Organization for (Company), filed with the Secretary of State dated (date), together with the Consent to Appointment of Registered Agent. 2. Operating Agreement of (Company) (___ pages) dated the ____ day of _______, 19___, and signed by the members. 3. Minutes of the Organizational Meeting of (Company), (date), naming Directors (Names); adopting Operating Agreement; naming officers (Names); issuing shares; opening a Bank Account and setting out in detail the purpose of the business and ownership incorporating the (date) preformation agreement of the parties. 4. Minutes of the Annual Meeting of the Members of (Company) held (date). 5. Minutes of the Special Meeting of the Members of the (Company) held (date).
6.
Annual Reports dated (date).
7. Share Certificate No. 1 for _______ shares issued to (Name) and Share Certificate No. 2 for ___________ shares issued to (Name) indicating _______ ownership between (Names). We need to finalize the Minutes of the (subsequent) Annual Meetings, and include them with any financial reports and a summary of the current outstanding business and identify the agenda for the next meeting. Please review your records of matters that ought to be reported and ratified in the Minutes. As discussed on the telephone, we have an appointment (date/time) to review and incorporate the information that should be reflected by the Minute Book. Yours, _________________________