Part I CoC Organizational Structure - PDF - PDF by peisty474

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									Part I: CoC Organizational Structure

HUD-Defined CoC Name:                                                       CoC Number
Dakota County, MN Continuum of Care                                           MN503

A: CoC Lead Organization Chart
CoC Lead Organization: Dakota County Community Services

CoC Contact Person: Marsha Milgrom

Contact Person’s Organization Name: Dakota County Community Services

Street Address: 1 Mendota Road West, Suite 500
                                                         State:
City: West St. Paul                                                     Zip: 55118
                                                         MN
Phone Number: 651.551.5918             Fax Number: 651.554.5948

Email Address: marsha.milgrom@co.dakota.mn.us
                                                                                     CoC-A


B: CoC Geography Chart

                                 6-digit                                         6-digit
Geographic Area Name                             Geographic Area Name
                                  Code                                            Code
Dakota County                    279037




                                                                                     CoC-B




                                                                  form HUD-40090-1    1
                                                                              (05/2007)
CoC Structure and Decision-Making Processes

C: CoC Groups and Meetings Chart
                                                                    Meeting Frequency Enter the
                                                                       (check only     number of
                                                                      one column)    organizations
                                                                                     / entities that
                     CoC Planning Groups                                             are members
                                                                                      of each CoC




                                                                                           Biannually
                                                                                        planning




                                                                               Quarterly



                                                                                                        Annually
                                                                    Monthly
                                                                    At Least

                                                                               At Least

                                                                                           At Least
                                                                                      group listed
                                                                                     on this chart.
CoC Primary Decision-Making Group (list only one group)
Name: Dakota County Affordable Housing Coalition (DCAHC)              X                           30
Role: To guide ongoing planning for housing and services to end homelessness.
       The Coalition also participates in regional and state long-term planning.
Other CoC Committees, Sub-Committees, Workgroups, etc.
Name: DCAHC Continuum of Care Proposal Review                                 X                    6
       Subcommittee
Role: Review Annual Exhibits 1 and 2, including each chart. Provide quality assurance to the proposal
       writing process. Recommend enhancements and changes to exhibits.
Name: DCAHC Continuum Care Proposal Ranking Subcommittee                           X               6
       Rank new and renewal projects submitted for CoC consideration. Ensure that no conflicts of
Role:
       interest exist among other ranking members, and make recommendations to full committee.
       DCAHC Family Homeless Prevention & Assistance                    X                         21
Name:
       Advisory Subcommittee
       Provide direction to Dakota County Supportive Housing Unit regarding prevention activities in the
Role:
       county.
Name: Metro Human Service Directors                                     X                          7
       Create a collaborative and regional planning process to end homelessness and chronic
Role:
       homelessness.
Name: Regional Metro Committee                                          X                          9
       Coordinate regional multi-county collaborative planning targeted at ending chronic homelessness,
Role:
       in accordance with the state’s 10-year plan.
Name: Dakota County Plan to End Homelessness Committee                             X               9
       Direct streamline efforts to end homelessness through Dakota County’s Social Services,
Role:
       Employment & Economic Assistance, Public Health, Corrections and Veterans departments.
Name: Twin Cities Regional Continuum of Care Coordinators                     X                    8
       Coordinate planning around programs and activities to reduce or end homelessness within the 7-
Role:
       county region, including the sharing of best practices in structuring and managing CoC’s.
Name: Minnesota HMIS Governing Board                                          X                   26
       This group oversees Minnesota’s Statewide HMIS. It helps shape HMIS policy, identifies needs
Role: for technical assistance and training, oversees the budget for HMIS, and helps to set goals and
       priorities for the project.
CONTINUED ON NEXT PAGE                                                                                             CoC-C


                                                                                     form HUD-40090-1    2
                                                                                                 (05/2007)
C: CoC Groups and Meetings Chart (continued from previous page)
                                                                                   Enter the
                                                                                  number of
                                                                                organizations
                                                                                / entities that
                                                              Meeting Frequency are members
               CoC-Related Planning Groups
                                                                 (check only     of each CoC
              (Continued from previous page)                    one column)        planning
                                                                                 group listed
                                                                                on this chart.


Other COC Committees, Sub-Committees, Workgroups, etc.
Name: Minnesota Interagency Task Force on Homelessness          X                        10
      Work across state organizations to effectively use resources to prevent and end
Role:
      homelessness.
Name: Metro-Wide Engagement on Shelter and Housing              X                        14
      Develop partnerships to build metro-wide solutions to ending homelessness and increasing
Role: affordable housing choices, through trainings and capacity building workshops for
      providers.
Name: Office of Ending Long-Term Homelessness                   X                         3
      Directs and coordinates implementation of state plan to end long-term homelessness. The
Role: MN Dept of Corrections, Dept of Human Services and Housing Finance Agency oversee
      office.
Name: Policy Academy                                                  X                  12
Role: Prevent and end homelessness for children and families in Minnesota.
      Dakota County Emergency Financial Assistance              X                        30
Name:
      Consortium
      Faith-based collaboration to assess needs and trends and to provide financial support to
Role:
      families and individuals at risk of homelessness in Dakota County.
      Dakota County Chapter of National Alliance for            X                        15
Name:
      Mentally Ill.
      Resource sharing and advocacy to persons with mental illness and related public policies.
Role: Efforts include advocating for housing options with supports for persons with mental
      illness.
                                                                                         CoC-C




                                                                      form HUD-40090-1    3
                                                                                  (05/2007)
D: CoC Planning Process Organizations Chart
                                                                                     Subpopulations
                                                               Geographic Area     Represented, if any*
                   Specific Names of All CoC Organizations
                                                                 Represented       (no more than 2 per
                                                                                      organization)
                 STATE GOVERNMENT AGENCIES
                 MN Housing Finance Agency                     279037
                 MN Department of Human Services               279037
                 MN Department of Corrections                  279037
                 MN Veteran’s Home Board                       279037                   VET          SMI

                 LOCAL GOVERNMENT AGENCIES
                 Dakota County Social Services                 279037                     Y          SMI
                 Dakota County Supportive Housing Unit         279037                     Y          SMI
                 Dakota County Public Health                   279037                   SMI          HIV
                 Dakota County Administration                  279037
                 Dakota County Community Services Division
                                                               279037
                 Committee
                 Dakota County Veteran’s Office                279037                   VET
                 Minnesota Family Homeless
                                                               279037
                 Prevention/Assistance
                 Twin Cities Metropolitan Regional Directors   279037                   SMI           SA
 PUBLIC SECTOR




                 Twin Cities Regional Continuum of Care
                                                               279037
                 Coordinators

                 PUBLIC HOUSING AGENCIES
                 South St. Paul Housing Redevelopment
                                                               South St. Paul
                 Authority
                 Dakota County Community Development
                                                               279037
                 Agency

                 SCHOOL SYSTEMS / UNIVERSITIES
                 University of Minnesota Extension             279037
                 Dakota County Family/School Collaboratives    279037                      Y

                 LAW ENFORCEMENT / CORRECTIONS
                 Dakota County Community Corrections           279037                    SA          SMI

                 LOCAL WORKFORCE INVESTMENT ACT
                 (WIA) BOARDS
                 Dakota County Employment/Economic Asst.       279037

                 OTHER
                 MN HMIS Governing Board

                                                                                                   CoC-D
CONTINUED ON NEXT PAGE

                                                                                 form HUD-40090-1    4
                                                                                             (05/2007)
D: CoC Planning Process Organizations Chart (continued from previous page)

                                                                                     Subpopulations
                                                                Geographic Area    Represented, if any*
                   Specific Names of All CoC Organizations
                                                                  Represented      (no more than 2 per
                                                                                      organization)
                  NON-PROFIT ORGANIZATIONS
                  Cochran Transitional Housing                  279037                    SA        SMI
                  Mental Health Resources                       279037                   SMI         SA
                  Dakota Woodlands                              279037                    DV          Y
                  Dakota-Scott-Carver CAP Agency                279037                   SMI         SA
                  People, Inc.                                  279037                   SMI         SA
                  Guild, Inc.                                   279037                   SMI         SA
                  Metro-Wide Engagement for Shelter & Housing   279037                     Y        VET
                  Corporation for Supportive Housing            279037
                  Neighbors, Inc.                               279037
                  Hastings Family Service                       279037
                  Lewis House                                   279037                    DV
                  MN Veterans Service Association               279037                   VET
                  Wilder Research                               279037

                  FAITH-BASED ORGANIZATIONS
                  Safe Haven                                    279037                      Y         SA
 PRIVATE SECTOR




                  Coalition for Affordable/Transitional         279037
                  Community Housing (CATCH)
                  MICAH                                         279037

                  FUNDERS /ADVOCACY GROUPS
                  All Parks Alliance for Change                 279037
                  Dakota County Alliance for the Mentally Ill   279037                   SMI
                  Minnesota Coalition for the Homeless          279037
                  Southern Minnesota Regional Legal Services    279037
                  Housing Minnesota                             279037

                  BUSINESSES (BANKS, DEVELOPERS, BUSINESS
                  ASSOCIATIONS, ETC.)
                  Tasks Unlimited, Inc.                   279037                         SMI          SA

                  HOSPITALS / MEDICAL REPRESENTATIVES
                  Fairview Ridges                               279037                   HIV
                  Regina Medical Center                         279037

                  HOMELESS / FORMERLY HOMELESS PERSONS
                  M.S. (Homeless)                               279037
                  M.O. (Formerly homeless)                      279037

CONTINUED ON NEXT PAGE                                                                               CoC-D

                                                                                  form HUD-40090-1    5
                                                                                              (05/2007)
D: CoC Planning Process Organizations Chart (continued from previous page)

                                                                           Subpopulations
                                                      Geographic Area    Represented, if any*
            Specific Names of All CoC Organizations
                                                        Represented      (No more than 2 per
                                                                            organization)
          OTHER
PRIVATE




          Habitat for Humanity (housing provider)     279037
SECTOR




          Continuum of Care Proposal Review           279037
          Continuum of Care Proposal Ranking          279037

                                                                                          CoC-D




                                                                        form HUD-40090-1    6
                                                                                    (05/2007)
E: CoC Governing Structure Chart

1. Is the CoC’s primary decision-making body a legally recognized organization (check one)?
     Yes, a 501(c)(3)
     Yes, a 501(c)(4)
     Yes, other – specify: Dakota County Commissioners approved the CoC to act county-wide
     No, not legally recognized

2. If your CoC were provided with additional administrative funds from HUD, would the primary
   decision-making body, or an agent designated by it (e.g. a city or non-profit organization), be able
   to be responsible for activities such as applying for HUD funding and serving as the grantee,
   providing project oversight, and monitoring? Explain.
   Yes. Dakota County would serve as the responsible entity.


3. What percentage of the decision-making body membership represents the private
   sector, including non-profit providers, homeless or formerly homeless persons,                 75 %
   advocates and consumer interests, etc.?

4a. Indicate how the members of the primary decision-making body are selected
     (check all that apply):

       Elected                        Assigned/Volunteer
       Appointed                      Other – specify: ___________________________

4b. Briefly explain the selection process. (For example, if 5 members are appointed and 6 are
elected, explain why this process was established and describe how it works.)
Members are recruited to represent private interests in the community. Within these interests
(nonprofit or business organization, etc.) the chair invites one individual per organization, to join the
CoC. The chair also ensures diversity among representatives.


5. Indicate how the leaders of the primary decision-making body are selected
     (check all that apply):

       Elected                        Assigned/Volunteer
       Appointed                      Other – specify: ___________________________
                                                                                                CoC-E




                                                                           form HUD-40090-1    7
                                                                                       (05/2007)
F: CoC Project Review and Selection Chart

1. Open Solicitation
a. Newspapers                                 d. Outreach to Faith-Based Groups
b. Letters/Emails to CoC Membership           e. Announcements at CoC Meetings
c. Responsive to Public Inquiries             f. Announcements at Other Meetings
2. Objective Rating Measures and Performance Assessment
a. CoC Rating & Review Committee Exists       j. Assess Spending (fast or slow)
b. Review CoC Monitoring Findings             k. Assess Cost Effectiveness
                                              l. Assess Provider Organization
c. Review HUD Monitoring Findings
                                              Experience
                                              m. Assess Provider Organization
d. Review Independent Audit
                                              Capacity
e. Review HUD APR for Performance
                                              n. Evaluate Project Presentation
Results
f. Review Unexecuted Grants                   o. Review CoC Membership Involvement
g. Site Visit(s)                              p. Review Match
                                              q. Review All Leveraging Letters (to
h. Survey Clients
                                              ensure that they meet HUD requirements)
i. Evaluate Project Readiness
3. Voting/Decision System
a. Unbiased Panel / Review Committee          d. One Vote per Organization
b. Consumer Representative Has a Vote         e. Consensus (general agreement)
                                              f. Voting Members Abstain if Conflict of
c. All CoC Members Present Can Vote
                                              Interest
                                                                                   CoC-F


G: CoC Written Complaints Chart

 Were there any written complaints received by the CoC regarding any CoC matter          Yes
 in the last 12 months?                                                                  No
                                                                                   CoC-G




                                                                 form HUD-40090-1    8
                                                                             (05/2007)
  Part II: CoC Housing and Service Needs

  H: CoC Services Inventory Chart

                    (1)                                           (2)                                                                                (3)                                                                                       (4)
                                                               Prevention                                                                          Outreach                                                                            Supportive Services




                                                                                                                                                                                                                                                              Mental Heath Counseling
                                                                                                                                                                                                                                       Alcohol & Drug Abuse
                                                                                                          Counseling/Advocacy
                                         Mortgage Assistance


                                                                                   Utilities Assistance




                                                                                                                                                                                                       Case Management
                                                                                                                                                                                     Law Enforcement
                                                               Rental Assistance
     Provider Organizations




                                                                                                                                Legal Assistance
                                                                                                                                                   Street Outreach




                                                                                                                                                                                                                                                                                                                                                      Transportation
                                                                                                                                                                     Mobile Clinic




                                                                                                                                                                                                                                                                                                                            Employment
                                                                                                                                                                                                                                                                                                     HIV/AIDS



                                                                                                                                                                                                                                                                                                                                         Child Care
                                                                                                                                                                                                                                                                                        Healthcare
                                                                                                                                                                                                                         Life Skills




                                                                                                                                                                                                                                                                                                                Education
All Parks Alliance for Change                                                                                X                     X                 X                                                                                                                                                            X
Associated Clinic of Psychology                                                                                                                                                                                            X                                       X
Avalon Programs                                                                                                                                                                                                                            X
CATCH                                                                                                        X                                                                                                                                                                                                    X
Chicanos Latinos Unidos en Servicios                                                                         X                     X                                                                      X X X X X X X X X X
Cochran House                                                                                                                                                                                                              X X X
Community Action Council Dakota County                                                                       X                                       X                                                                     X
Create, Inc.                                                                                                                                                                                                                               X
Dakota County Community Dev. Agency         X                     X                                          X
Dakota County Crisis Response Unit                                                                           X
Dakota County Employ/Econ. Assistance                             X                   X                                                                                                                                                                                                                                       X X X
Dakota County Social Services                                     X                    X                     X                                       X                                                    X X X X                                                                                                             X X X
Dakota County Public Health                                                                                                                                             X                                                                                                                                         X
Dakota County Supportive Housing Unit       X                     X                   X                      X                                       X                                                    X X                                                                                                                                            X
Dakota County Work Force Center                                                                                                                                                                                                                                                                                   X X X
Dakota Woodlands                                                                                             X                                                          X                                 X X                                                      X                                              X                        X X
DARTS                                                                                                                                                                                                                                                                                                                                                    X
Day One System                                                                                               X
Eagan Counseling Clinic                                                                                      X                                                                                            X X                                                      X
Emergency Financial Assistance (EFAC)                             X                   X
                                                                                                                                                                                                                                                                                                                                         CoC-H
  CONTINUED ON NEXT PAGE




                                                                                                                                                                                                                                         form HUD-40090-1    9
                                                                                                                                                                                                                                                     (05/2007)
  H: CoC Services Inventory Chart (continued from previous page)

                      (1)                                             (2)                                                                                (3)                                                                                       (4)
                                                                   Prevention                                                                          Outreach                                                                            Supportive Services




                                                                                                                                                                                                                                                                  Mental Heath Counseling
                                                                                                                                                                                                                                           Alcohol & Drug Abuse
                                                                                                              Counseling/Advocacy
                                             Mortgage Assistance


                                                                                       Utilities Assistance




                                                                                                                                                                                                           Case Management
                                                                                                                                                                                         Law Enforcement
                                                                   Rental Assistance
     Provider Organizations




                                                                                                                                    Legal Assistance
                                                                                                                                                       Street Outreach




                                                                                                                                                                                                                                                                                                                                                          Transportation
                                                                                                                                                                         Mobile Clinic




                                                                                                                                                                                                                                                                                                                                Employment
                                                                                                                                                                                                                                                                                                         HIV/AIDS



                                                                                                                                                                                                                                                                                                                                             Child Care
                                                                                                                                                                                                                                                                                            Healthcare
                                                                                                                                                                                                                             Life Skills




                                                                                                                                                                                                                                                                                                                    Education
Family Support Services, Inc.                                                                                                                                                                                                  X                                       X
Greater Twin Cities United Way                                        X                   X
Guild, Incorporated                                                   X                                                                                                                                       X X X X                                                                                                             X                          X
Hanson & Hanson Addiction                                                                                                                                                                                                                      X
Hastings Family Services                                                                                                                                                                                      X X                                                                                                                                            X
Hearth Connection                                                     X                                          X                                                                                            X X X X X X
Interdepartmental Meth Work Team                                                                                                                                                            X                                                  X                                                                      X
Lewis House                                                                                                      X                                                                                            X X                                                                                                                              X X
Mental Health Resources, Inc.                                         X                                          X                                                                                            X X X X                                                                                                                                        X
Minnesota AIDS Project                                                                    X                      X                     X                 X                                                    X                                                                               X X X                                                          X
Minnesota Dept. of Rehabilitative Services                                                                       X                                                                                                                                                                                                    X X
Neighbors, Inc.                                                                           X                      X                                       X                                                    X X                                                                                                                                            X
Options Family Behavioral Services                                                                                                                                                                                             X X X
People, Inc.                                                          X                   X                      X                                       X                                                    X X X X                                                                                                 X X                                    X
Proact                                                                                                                                                                                                                                                                                                                            X
Regina Hospital                                                                                                                                                                                                                                                                               X
Regions Hospital                                                                                                                                                                                                                               X X X X
Safe Haven                                                                                                                                                                                                                     X X                                                                                                                           X
School districts’ homeless liaisons                                                                                                                                                                                                                                                                                   X                                      X
Scott-Carver-Dakota CAP Agency                                        X                    X                     X                                       X                                                                     X X
Southern MN Regional Legal Services                                                                                                    X
Thomas Allan, Inc.                                                                                                                                                                                                             X
Tasks Unlimited                                                       X                                          X                                                                                                             X X X                                                                                  X X                                    X
                                                                                                                                                                                                                                                                                                                                         CoC-H




                                                                                                                                                                                                                                           form HUD-40090-1 10
                                                                                                                                                                                                                                                        (05/2007)
CoC Housing Inventory and Unmet Needs

I: CoC Housing Inventory Charts


Emergency Shelter: Fundamental Components in CoC System – Housing Inventory Chart
                         Facility Name                                Target Pop     Year-Round            Total Other Beds
                                           HMIS Number of       Geo
                                                                                                           Year-         Over-
  Provider Name                             Part. Year-Round    Code              Fam. Fam. Indiv.
                                                                        A    B                             Round Seas- flow/Vou
                                            Code Beds in HMIS                     Units Beds Beds           Beds onal cher
Current Inventory                                       Ind.   Fam.
Community Action       Lewis House Eagan
                                                 DV      0      0     279037   M    DV   0   22       3     25     0        0
Council
Community Action       Lewis House Hastings
                                                 DV      0      0              M    DV   0   12       3     15     0        0
Council
Dakota County          Local Motels
Supportive Housing                               PA      0      0              FC        0   0        0      0     0        10
Unit/Social Services
Cochran                Cochran                   D       0       0           SM          0    0       10    10     0        0
Dakota Woodlands*      Dakota Woodlands          PA      7      37            FC         0   37        7    44     0         0
                                                         7      37           SUBTOTAL    0   71       23    94     0        10
                                           SUBTOTALS:                         CURRENT
                                                                           INVENTORY:
New Inventory in Place in 2006
                                                       Ind.    Fam.
(Available for Occupancy Feb. 1, 2006 – Jan. 31, 2007)
None                                                    0       0                        0   0        0      0     0        0

                                           SUBTOTALS:    0      0       SUBTOTAL NEW:    0   0        0      0     0        0
                                                                                                                    CoC-I
CONTINUED ON NEXT PAGE

                                                                                                  form HUD-40090-1 11
                                                                                                               (05/2007)
CoC Housing Inventory and Unmet Needs

I: CoC Housing Inventory Charts (continued from previous page)

Under Development                                   Anticipated Occupancy
                                                             Date
None                                                                                  0     0        0      0    0       0
                                                       Subtotal Inventory             0     0        0      0    0       0


Unmet Need                                                                                 22       7     29


Total Year-Round Beds—Individuals                        Total Year-Round Beds—Families
1. Total Year-Round Individual ES Beds:              23 6. Total Year-Round Family ES Beds                             71
2. Number of DV Year-Round Individual ES Beds         6  7. Number of DV Year-Round Family ES Beds:                    34
3. Subtotal, non DV Year-Round Individual ES Beds    17 8. Subtotal, non DV Year-Round Individual ES Beds              37
4. Year-Round Individual ES Beds in HMIS:             7  9. Family ES Beds in HMIS                                     37
5. HMIS Coverage Individual ES Beds                 41 % 6. HMIS Coverage Family ES Beds                             100 %
                                                                                                                 CoC-I




                                                                                                form HUD-40090-1 12
                                                                                                             (05/2007)
I: CoC Housing Inventory Charts
Transitional Housing: Fundamental Components in CoC System – Housing Activity Chart
                                          Facility Name                                       Target Pop       Year-Round                     Total
                                                                HMIS Number of Year-
                                                                                     Geo Code                                                 Year-
          Provider Name                                         Part. Round Beds in
                                                                                                                   Fam.   Indiv.              Round
                                                                Code     HMIS                  A      B Fam. Units
                                                                                                                   Beds    Beds               Beds

Current Inventory                                                         Ind.     Fam.
Dakota County*                    Supportive Housing Unit        PA        0       126       279037     FC            0          126     0     126
Safe Haven for Youth*             Safe Haven                     PA       12        0        279037    YMF            0           0     12      12
                                  CAP/CATCH Transitional         PA        0        9        279037     FC            0           9      0      9
CAP Agency*
                                  Homes Eagan/Apple Valley
CAP Agency*                       Iberia                         PA        0        11       279037     FC            4           11     0      11
Dakota Woodlands*                 Dakota Woodlands               PA        6        14       279037     M             0           14     6      20
Cochran                           Cochran                         D        0        0        279037     SM            0           0      4      4
                                  Dakota County Housing          PA       10        51       279037     M             0           51    10      61
Dakota County
                                  Subsidies
                                                                          28       211 SUBTOTAL CURRENT               4          211    32     243
                                                            SUBTOTALS:
                                                                                             INVENTORY:
                                                                  SUBTOTAL INVENTORY UNDER DEVELOPMENT:               NA         NA     NA     NA
 New Inventory in Place in 2006                                          Ind.    Fam.
 None
                                                             SUBTOTALS:        0         0            SUBTOTAL NEW:       0       0      0      0
 Under Development
 None                                                                       Ind.    Fam.
                                                             SUBTOTALS:      0       0                SUBTOTAL NEW:       0       0      0      0
Unmet Need                                                                                    UNMET NEED TOTALS:                 189    36     225
Total Year-Round Beds—Individuals                                          Total Year-Round Beds—Families
1. Total Year-Round Individual TH Beds                                  32 6. Total Year-Round Family TH Beds:                                    211
2. Number of DV Year-Round Individual TH Beds                            0 7. Number of DV Year-Round Family TH Beds                                 0
3. Subtotal, non DV Year-Round Individual TH Beds                       32 8. Subtotal, non DV Year-Round Individual TH Beds                      211
4. Year-Round Individual TH Beds in HMIS                                28 9. Family TH Beds in HMIS                                              211
5. HMIS Coverage Individual TH Beds                                   88% 10. HMIS Coverage Family TH Beds                                      100%
                                                                                                                                               CoC-I
                                                                                                                              form HUD-40090-1 13
                                                                                                                                           (05/2007)
I: CoC Housing Inventory Charts
 Permanent Supportive Housing: Fundamental Components in CoC System – Housing Inventory Chart
                                                                                                                           Total
                                                                                        Target                             Year-
                                                          HMIS Number of    Geo                         Year-Round
                                                                                         Pop.                              Round
     Provider Name                                        Part. Year-Round Code
                                 Facility Name                                                                              Beds
                                                          Code Beds in HMIS
                                                                                                 Fam. Fam. Indiv/ CH
                                                                                       A     B
                                                                                                 Units Beds Beds Beds
Current Inventory                                               Ind.   Fam.
(Available for Occupancy on or before January 31, 2006)
Dakota County
Community                     Shelter + Care 1 & 2         PA   11      5     279037   M          2       5    11     0     16
Development Agency
Dakota County                   Dakota County              PA                 279037
                                                                 5      0              SMF        0       0     5     5      5
CDA/Bridges                     CDA/Bridges
                            Airport, 541 apartments        PA                 279037
CAP Agency                                                       6      16             M          6      16     6     1     22
CAP Agency              Bryant Apartment Building PA            2       12    279037 M            6      12    2      1     14
CAP Agency/People, Inc.          Duplex            PA           8       0     279037 SMF          0      0     8      0     8
Mental Health Resources      Project Restore       PA           10       0    279037 SMF          0       0    10     2     10
                           Scattered site rental   PA                         279037
South St. Paul HRA                                              10      10            FC          5      10    10     10    20
                                subsidies
                           Scattered site rental   PA                         279037
South St. Paul HRA                                              14      20             M          10     20    14     11    34
                                subsidies
                                             SUBTOTALS:           66   63                          29     63     66   30     129
New Inventory in Place in 2006                                  Ind. Fam.
(Feb. 1, 2006-Jan. 31, 2007)
Mental Health Resources       Haralson Apartments   PA          16      0              SMF        0       0    16     4     16
                                              SUBTOTALS:        16      0        SUBTOTAL NEW     0       0    16     4     16
                                                                                                                           CoC-I
CONTINUED ON NEXT PAGE
                                                                                                         form HUD-40090-1 14
                                                                                                                      (05/2007)
I: CoC Housing Inventory Charts (continued from previous page)
 Permanent Supportive Housing: Fundamental Components in CoC System – Housing Inventory Chart
Under Development            Anticipated
Occupancy Date
Guild, Inc.                December 1, 2008      279037           SMF                    0      0       8      4       8
Hearth Connection              July 1, 2007      279037           SMF                    0      0       2      2       2
People Incorporated        September 1, 2007     279037           SMF                    0      0       3      3       3
                                                          Subtotal Inventory             0      0      13      9      13


 Unmet Need                                                                                            155    115    267

Total Year-Round Beds—Individuals                             Total Year-Round Beds—Families
1.   Total Year-round Individual PSH Beds               82    6. Total Year-Round Family PSH Beds                     63
2.   Number of DV Year-Round Individual PSH Beds         0    7. Number of DV Year-Round Family PSH Beds               0
3.   Subtotal, non DV Year-Round Individual PSH Beds    82    8. Subtotal, non DV Year-Round Individual PSH Beds      63
4.   Year-Round individual PSH Beds in HMIS             77    9. Family PSH Beds in HMIS                              63
5.   HMIS Coverage Individual PSH Beds                 100%   10. HMIS Coverage Family PSH Beds                      100%
                                                                                                                     COC-I




                                                                                                    form HUD-40090-1 15
                                                                                                                 (05/2007)
J: CoC Housing Inventory Data Sources and Methods Chart

(1) Indicate date on which Housing Inventory count was completed: 01/25/07
(2) Identify the method used to complete the Housing Inventory Chart (check one):
         Housing inventory survey – CoC conducted a housing inventory survey (via mail, fax, e-mail,
         web-based, phone or on-site) of homeless programs/providers to update current bed inventories,
         target populations for programs, beds under development, etc.
         HMIS – Used HMIS data to complete the Housing Inventory Chart
         HMIS plus housing inventory – Used HMIS data supplemented by a survey of providers NOT
         participating in the HMIS
(3) Indicate the percentage of providers completing the housing inventory survey:
100%           Emergency shelter providers
100%           Transitional housing providers
100%           Permanent supportive housing providers
(4) Indicate steps to ensure data accuracy for 2007 Housing Inventory Chart (check all that apply):
         Instructions – Provided written instructions for completing the housing inventory survey.
         Training – Trained providers on completing the housing inventory survey.
         Updated prior housing inventory information – Providers submitted updated 2006 housing
         inventory to reflect 2007 inventory.
         Follow-up – CoC followed-up with providers to ensure the maximum possible response rate and
         accuracy of the housing inventory survey.
         Confirmation – Providers or other independent entity reviewed and confirmed information in 2007
         Housing Inventory Chart after it was completed.
         HMIS – Compared HMIS and housing inventory survey data to check for consistency.
         Other – specify:
Unmet Need:
(5) Indicate type of data that was used to determine unmet need (check all that apply):
         Sheltered count (point-in-time)
         Unsheltered count (point-in-time)
         Housing inventory (number of beds available)
         Local studies or data sources – specify: Wilder Homeless Study and Minnesota DHS Shelter
         Survey.
         National studies or data sources – specify:
         Provider opinion through discussions or survey forms
         Other – specify: Weekly review of waiting lists by Dakota County
(6a) Indicate the method(s) used to calculate or determine unmet need (check all that apply):
         Stakeholder discussion – CoC stakeholders met and reviewed data to determine CoC’s unmet need
         Locally-determined formula – Used locally-determined formula based on local point-in-time (PIT)
         count data and housing inventory to calculate unmet need
         Applied statistics – Used local PIT enumeration data and applied national or other local statistics
         HUD unmet need formula – Used HUD’s unmet need formula
         Other – specify:
(6b) If more than one method was used in 6a, please describe how these methods were used.

The CoC’s Dakota County planning staff analyzed each housing provider to calculate an unmet need formula.
The staff then led a discussion among CoC Review Committee members to check the formula’s validity.

                                                                                                      CoC-J



                                                                                 form HUD-40090-1 16
                                                                                              (05/2007)
CoC Homeless Population and Subpopulations
K: CoC Point-in-Time Homeless Population and Subpopulations Chart
Last Point-In-Time Count: 01/25/07
Part 1: Homeless                    Sheltered
Population                  Emergency       Transitional Unsheltered     Total
 1. Number of Households
 with Dependent Children:      17               78          13            108
 1a. Total Number of
 Persons in these
 Households (adults and
 children)                     45               219         41            305
 2. Number of Households
 without Dependent
  Children**                    4               35          19            58
  2a. Total Number of
  Persons in these
  Households                    4               35          19            58
Total Persons
(Add Lines 1a and 2a):         49               254         60            363

Part 2: Homeless
Subpopulations                      Sheltered          Unsheltered Total
below)
a. Chronically Homeless                 2                    7             9
b. Severely Mentally Ill               57                   12            69
c. Chronic Substance
Abuse                                  35                   14            49
d. Veterans                             6                    3             9
e. Persons with
HIV/AIDS                                0                    0             0
f. Victims of Domestic
Violence                               26                    2            28
g. Unaccompanied Youth
(Under 18)                              1                    1             2

                                                                                       CoC-K




                                                                       form HUD-40090-1 17
                                                                                    (05/2007)
L: CoC Homeless Population and Subpopulations Data Sources & Methods Chart

L-1: Sheltered Homeless Population and Subpopulations
 (1) Check method(s) used to count sheltered homeless persons in the CoC (check all that apply):
      Survey – Providers count the total number of clients residing in their programs during the PIT count.
      HMIS – CoC used HMIS to complete the PIT sheltered count and subpopulation information.
      Other – specify: PIT count January 25, 2007
 (2a) Check the method(s) used to gather the subpopulation information on sheltered homeless
 persons reported in Part 2: Homeless Subpopulations (check all that apply):
      Point-in-time (PIT) interviews with each adult and unaccompanied youth – All sheltered
      adults and unaccompanied youth were interviewed to gather subpopulation information.
      Sample of PIT interviews plus extrapolation – A sample of sheltered adults and unaccompanied
      youth were interviewed to gather subpopulation information, and extrapolation techniques were applied to
      produce the total sheltered homeless population.
      Non-HMIS client-level information - Providers used individual client records (e.g., case management
      files) to provide subpopulation data for each adult and unaccompanied youth.
      Provider expertise – Providers estimated the percentage of clients belonging to each subpopulation
      based on their knowledge of their client population as a whole.
      HMIS – CoC used HMIS to gather subpopulation information on sheltered homeless persons.
      Other
 (2b) If multiple methods are checked, briefly describe how the methods were combined to
 produce the subpopulation information.
 N/A
 (3) Indicate CoC’s steps to ensure data quality of the sheltered count (check all that apply):
      Instructions – Provided written instructions to providers for completing the sheltered PIT count.
      Training – Trained providers on completing the sheltered PIT count.
      Remind and Follow-up – Reminded providers about the count and followed up with providers to
      ensure the maximum possible response rate and accuracy.
      HMIS – Used HMIS to verify data collected from providers for the sheltered PIT count.
      Other –specify:
 (4) How often will sheltered counts of sheltered homeless people take place in the future?
      Biennial (every two years)
      Annual
      Semi-annual
      Other
 (5) Month and Year when next count of sheltered homeless persons will occur: November 2007
 (6) Indicate the percentage of providers providing populations and subpopulations data
 collected via survey, interview and/or HMIS:
       100%         Emergency shelter providers
       100%         Transitional housing providers
                                                                                                CoC-L-1




                                                                                 form HUD-40090-1 18
                                                                                              (05/2007)
L-2: Unsheltered Homeless Population and Subpopulations

(1) Check the CoC’s method(s) used to count unsheltered homeless persons
       Public places count – CoC conducted a point-in-time (PIT) count without client interviews.
       Public places count with interviews – CoC conducted a PIT count and interviewed unsheltered
       homeless persons encountered during the public places count:
          ALL persons were interviewed OR        Sample of persons were interviewed: For
       Subpopulation only
       Public places count using probability sampling – High and low probabilities assigned to
       designated geographic areas based on the number of homeless people expected to be found in each
       area. The CoC selected a statistically valid sample of each type of area to include in the point-in-time
       count and extrapolated results to estimate the entire homeless population.
       Service-based count – Interviewed people using non-shelter services, such as soup kitchens and
       drop-in centers, and counted those that self-identified as unsheltered homeless persons.
       HMIS – Used HMIS for the count of unsheltered homeless people homeless people or for
       subpopulation information.
       Other – specify:
(2) Indicate the level of coverage of the PIT count of unsheltered homeless people:
       Complete coverage – The CoC counted every block of the jurisdiction.
       Known locations – The CoC counted in areas where unsheltered homeless people are known to
       congregate or live.
       Combination – CoC combined complete coverage with known locations by conducting counts for
       every block in a portion of the jurisdiction (e.g. central city) AND conducting counts in other
       portions of the jurisdiction where unsheltered persons are known to live.
       Used service-based or probability sampling (coverage is not applicable)
       Other –specify: Some street outreach in suburban areas
(3) Indicate community partners involved in PIT unsheltered count (check all that apply):
       Outreach teams
       Law Enforcement
       Service Providers
       Community volunteers
       Homeless and/or formerly homeless persons
       Other – specify: County Staff
(4) Indicate CoC’s steps to ensure data quality of the unsheltered count (check all that apply):
       Training – Conducted training(s) for PIT enumerators.
       HMIS – Used HMIS to check for duplicate information.
       Other – specify:
(5) How often will CoC conduct PIT counts of unsheltered homeless people in the future?
        Biennial (every two years)
        Annual
        Semi-annual
        Quarterly
        Other – specify: Wilder Research every three years
(6) Month and Year when next PIT count of unsheltered homeless persons will occur: 01/2009
                                                                                                         CoC-L-2




                                                                                  form HUD-40090-1 19
                                                                                               (05/2007)
CoC Homeless Management Information System (HMIS)
M: CoC HMIS Charts

M-1: HMIS Lead Organization Information
Organization Name: Amherst H. Wilder Foundation          Contact Person: Craig Helmstetter
Phone: 651-647-4616                 Email: cdh@wilder.org
Organization Type: State/local government     Non-profit/homeless provider      Other

M-2: List HUD-defined CoC Name(s) and Number(s) for every CoC in HMIS Implementation:
       HUD-Defined CoC Name*                 CoC #             HUD-Defined CoC Name*                   CoC #
 Minneapolis/Hennepin County CoC            MN-500      Coon Rapids/Anoka County CoC                  MN-507
 Saint Paul/Ramsey County CoC               MN-501      Moorehead/West Central Minnesota CoC          MN-508
 Rochester/Southeast Minnesota CoC          MN-502      Duluth/Saint Louis County CoC                 MN-509
 Dakota County CoC                          MN-503      Scott, Carver Counties CoC                    MN-510
 Northeast Minnesota CoC                    MN-504      Southwest Minnesota CoC                       MN-511
 St. Cloud/Central Minnesota CoC            MN-505      Washington County CoC                         MN-512
 Northwest Minnesota CoC                    MN-506
 *Find HUD-defined CoC names & numbers at: http://www.hud.gov/offices/adm/grants/fundsavail.cfm

M-3: HMIS Implementation Status
     HMIS Data Entry Start Date for your CoC OR             If no data entry date, indicate reason:
     Anticipated Date Entry Start Date for your CoC             New CoC in 2007
                                                               Still in planning/software selection process
                       02/01/2004                              Initial implementation
 Briefly describe significant challenges/barriers the CoC has experienced in:
1.   HMIS implementation:
      The single biggest challenge facing our HMIS implementation continues to be a lack of resources.
      HMIS staff provides group trainings and user groups, but with additional resources, additional project
      staff time could be devoted to providing assistance on the agency and program level. Such assistance
      could include help incorporating HMIS requirements into other data entry forms, help incorporating
      HMIS into the daily business practices of organizations, and more focused attention on the programs that
      have data quality programs. HMIS challenges also include implementing a more efficient reporting;
      some of the state sources that require HMIS participation currently require pulling as many as 7 different
      reports per quarter. Also, even though several state programs use HMIS as the required reporting tool,
      many agencies operate parallel data collection tools for reporting to other funding streams. Finally, we
      have not had the resources to reach out to many service providers that are not mandated to use HMIS.

2.   HMIS Data and Technical Standards Final Notice requirements:
      As shown in Table M-5 below, the completeness of certain universal variables, especially zip code of
      last permanent address, continues to be a challenge. Our statewide HMIS supplements the zip code
      question with city and state of last permanent address, which helps for local purposes.

CONTINUED ON NEXT PAGE                                                                            CoC-M




                                                                                    form HUD-40090-1 20
                                                                                                 (05/2007)
M-4: CoC Client Records
  Calendar    Number of Client Records Entered in HMIS /         Number of Unduplicated Clients Entered in
   Year          Analytical Database (Duplicated) for CoC          HMIS / Analytical Database for CoC
   2004                             9                                              9
   2005                           848                                             795
   2006                           628                                             588
 Please provide a brief explanation of the reason(s) for any decreases in the number of records
 (duplicated or unduplicated) from year to year.
       The numbers of client records created by providers in the CoC went down even as HMIS coverage
       improved because a number of the clients served in 2006 had already been entered into the system in
       2004 and 2005.

M-5: Data Collection/Completeness and Coverage
(a) Indicate the percentage of unduplicated client records with null or missing values on the date that the point-
in-time count was conducted.
      Universal Data             % Null/Missing              Universal Data Element             % Null/Missing
          Element                     Values                                                          Values
 Name                                         1.4% Gender                                                    0.2%
 Social Security Number                       7.0% Veteran Status                                          16.0%
 Date of Birth                                0.7% Disabling Condition                                     15.0%
 Ethnicity                                    1.2% Residence Prior to Program Entry                        12.9%
 Race                                         1.6% Zip Code of Last Permanent Address                      26.3%
 Briefly describe how the CoC ensures that valid program entry and exit dates are being recorded in the
 HMIS for persons served.
          To date nearly all participation in Minnesota’s HMIS is due to funding requirements; Minnesota’s
          HMIS is the required data-reporting tool for several state funding streams related to homelessness.
          Proper entry and exit dates (or service start and end dates for the programs that do not require formal
          program entries and exits) are, therefore, ensured by the need for participating agencies to have
          accurate data in their required reporting. A lack of proper entry and exit dates remains a problem for
          some participating agencies.

(b) Indicate current OR anticipated HMIS bed coverage of 75% for each housing type.
                         75% bed coverage      Anticipate 75% bed coverage Date anticipate achieving
 Emergency Shelter              YES                          NA                          NA
 Transitional Housing           YES                          NA                          NA
 Permanent Supportive           YES                          NA                          NA
 Housing
 (c) If CoC has not yet achieved or does not anticipate achieving 75% bed coverage for all beds
 (including DV beds), please explain why.

                                                                                                    Coc-M




                                                                                     form HUD-40090-1 21
                                                                                                  (05/2007)
M-6: Training, Data Quality and Implementation of HMIS Data & Technical Standards

                                                                                                      Y N P
1. Training Provided:
  Basic computer training                                                                                 X
  HMIS software training                                                                              X
  Privacy / Ethics training                                                                           X
  Security Training                                                                                   X
  System Administrator training                                                                           X
2. CoC Process/Role:
  Is the CoC able to aggregate all data to a central location at least annually?                              X
  Does the CoC monitor compliance with HMIS Data & Technical Standards Final Notice?                  X
3. Security—Participating agencies have:
  Unique username and password access?                                                                X
  Secure location?                                                                                    X
  Locking screen savers?                                                                              X
  Virus protection with auto update?                                                                  X
  Individual or network firewalls?                                                                    X
  Restrictions on access to HMIS via public forums (e.g. PKI digital certificates or IP filtering)?       X
4. Security—Agency responsible for centralized HMIS data collection and storage has:
   Procedures for off-site storage of HMIS data?                                    X
  Disaster recovery plan that has been tested?                                                        X
5. Privacy Requirements:
  If your state has additional confidentiality provisions, have they been implemented?
      Check here if there are no additional state confidentiality provisions.
                                                                                                      X
  Is there a “Purpose for data collection” sign at each intake desk for all participating agencies?   X
  Has each participating agency adopted a written privacy policy, including the uses and
  disclosures of client information?
                                                                                                      X
  Does each participating agency have a privacy policy posted on its website (if applicable)?         X
6. Data Quality—CoC has process to review and improve:
  Client level data quality (i.e. missing birth dates etc.)?                                          X
  Program level data quality (i.e. data not entered by agency in over 14 days)?                       X
  CoC bed coverage (i.e. percent of beds)?                                                            X
7. Unduplication of Client Records—the CoC:
  Uses only HMIS data to generate unduplicated count?                                                 X
  Uses data integration or data warehouse to generate unduplicated count?                                 X
8. OPTIONAL: Uses of HMIS Data—CoC uses HMIS data for:
  Point-in-Time Count                                                                                     X
  Project/Program performance monitoring                                                              X
  Program purposes (e.g. case management, bed management, program eligibility screening)              X
  Statewide data aggregation (e.g. data warehouse)                                                            X




                                                                                      form HUD-40090-1 22
                                                                                                   (05/2007)
Part III: CoC Strategic Planning
N: CoC 10-Year Plan, Objectives, and Action Steps Chart
   Objectives to           2007 Local Action Steps                 Lead Person




                                                                                                        Numeric Achievement

                                                                                                                              Numeric Achievement


                                                                                                                                                    Numeric Achievement
                                                                                    Baseline (Current
   End Chronic                                                    List name and




                                                                                                           in 12 months
  Homelessness




                                                                                                                                                        In 10 years
                                                                  title or




                                                                                                                                  In 5 years
                                                                                          Level)
    and Move                                                      organization of
   Families and                                                   one person
  Individuals to How are you going to do it? List action steps to responsible for
                                                                  accomplishing
    Permanent be completed within the next 12 months.             each action step.
     Housing
                  Open Guild’s new PSH site with 4 beds G. Tangjerd-
                  in ’07-’08.                                     Schmidt, Guild
                  Develop a PSH project for young adults. M. Milgrom,
                  Target 4 units for the chronic population. Dakota County
1. Create new PH
                  Locate a site, apply for funding and select
beds for
                  a service provider in 2007.                                       34                  42                    52                    62
chronically
homeless persons. Hearth Connection program will enable 2 K. Swenson,
                  chronically homeless to move to PSH in Hearth
                  ’07-’08.                                        Connection
                                                                  Joan White,
                  Implement People Inc. grant.
                                                                  People Inc.
                    Each client entering a PH program will be
                    assessed and offered supportive services
2. Increase
                    to meet their needs.
percentage of
homeless persons The Metro Supportive Services Project M. Lundeen,
                                                                            76%                         80% 85%                                     85%
staying in PH over will provide eligible households with      Dakota County
6 months to at     increased and intensive services to obtain
least 71%.         and remain connected to housing
                   anywhere in the Twin Cities Metropolitan
                   Area.
                                                              D. Haugh,
                   Eligible area CoC organizations will
                                                              Dakota County
                   apply for PH rent subsidies.
                                                              CDA
3. Increase
percentage of                                                 A. Brennan,
                   Develop PSH for youth and families and
homeless persons secure site and funding.                     Dakota County
                                                              CDA           89%                         90% 92%                                     95%
moving from TH
to PH to at least Maintain e-mail notification of PH/PSH
61.5%.             openings to social service agencies and
                                                              M. Lundeen,
                   clients. Continue Strategy of giving
                                                              Dakota County
                   timely notification of PH/PSH openings
                   to social services agencies and clients.
                                                                                                                                                    CoC-N
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                                                                                   form HUD-40090-1 23
                                                                                                (05/2007)
N: CoC 10-Year Plan, Objectives, and Action Steps Chart
  Objectives to            2007 Local Action Steps                 Lead Person




                                                                                                           Numeric Achievement


                                                                                                                                 Numeric Achievement


                                                                                                                                                       Numeric Achievement
                                                                                       Baseline (Current
  End Chronic                                                      List name and




                                                                                                              in 12 months
 Homelessness




                                                                                                                                                           In 10 years
                                                                   title or




                                                                                                                                     In 5 years
                                                                                             Level)
    and Move                                                       organization of
  Families and                                                     one person
 Individuals to How are you going to do it? List action steps to   responsible for
                                                                   accomplishing
   Permanent be completed within the next 12 months.               each action step.
     Housing
4. Increase      Work with new MFIP provider to                    R. Chancey,
percentage of implement client supports and eliminate              Dakota
homeless         barriers to workforce participation.              County
                                                                                 28%                       28%                   29%                   30%
persons                                                            S. Throndson,
employed at exit Identify supported employment                     Mental Health
to at least 18%. opportunities for clients in PSH.                 Resources
                  Continue leadership on HMIS Governing
                                                         M. Milgron,
                  Group to assist in enhancing HMIS on     Dakota County
5. Ensure that behalf of CoC.                                            89 % 89% 89 % 89 %
the CoC has a Provide HMIS training to community         C. Helmstetter Bed     Bed    Bed    Bed
functional HMIS agencies                                   Wilder        Cover- Cover- Cover- Cover-
system.           Improve functionality by gathering                     age    age    age    age
                                                         C. Helmstetter
                  feedback on HMIS from users’            Wilder
                  perspective.
Barriers: If your CoC will not meet one or more of the above objectives, briefly describe why not
  (use less than two paragraphs).

 N/A
                                                                                                                                                       CoC-N




                                                                                         form HUD-40090-1 24
                                                                                                      (05/2007)
N: CoC 10-Year Plan, Objectives, and Action Steps Chart
Other CoC Objectives in 2007




                                                                                                                     Achievemen
                                                                                                                     t in 10 years
                                                            (Current Level)




                                                                                Achievement in




                                                                                                   Achievement in



                                                                                                                      Numeric
                                                                                  12 months
                                                                                   Numeric




                                                                                                      Numeric
                                                               Baseline




                                                                                                      5 years
                    2007 Local Action        Lead
                          Steps              Person


1.Prevent        Continue to              R. Chancey, 135        261                             261                261
homelessness for administer State of      Dakota      households
at-risk families,MN homeless              County
young adults,    prevention/assistance
singles and      funds (FHPAP).
military veteransSubmitted proposal       M. Milgrom, 135                     161                161                161
                 for FHPAP funds          Dakota
                 from state to expand     County
                 services for young
                 adults, families and
                 military veterans.
                 County funds are         M. Lundeen, 220 disabled 220                           220                220
                 available for disabled   Dakota      adults       disabled                      disabled           disabled
                 adults experiencing a    County                   adults                        adults             adults
                 housing crisis.
2. Establish new Identify service         M. Milgrom, 0                       20-24 units 20-24 units 40-80 units
PSH for young    providers, access        Dakota                              for young for young created and
adults and       development funding      County                              adults sited families   occupied
families         and obtain site                                                           sited
                 control.
                                                                                                                          CoC-N
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                                                                                             form HUD-40090-1 25
                                                                                                          (05/2007)
N: CoC 10-Year Plan, Objectives, and Action Steps Chart
Other CoC Objectives in 2007




                                                                                                   Achievem
                                                                   Achievement




                                                                                    Achievement
                                                                   in 12 months




                                                                                                   ent in 10
                                                                                                  Numeric
                 2007 Local Action




                                                                                    in 5 years
                                                    (Current



                                                                   Numeric




                                                                                    Numeric
                                   Lead Person




                                                    Baseline




                                                                                                   years
                  Steps




                                                    Level)
3. Invite more     Create incentives J. Kemp,       2          2 new              3 new           4 new
participants/home- and identify and     Neighbors              members            members         members
less consumers to invite consumers. Inc.
the CoC            Hold meetings                    0          3 offsite visits 3 offsite visits 3 offsite
                   offsite to make for                                                           visits
                   easier access to
                   meetings.
                   Conduct focus                    0          2 focus groups 2 focus groups 2 focus
                   groups with target                                                        groups
                   population, i.e.
                   families, adults and
                   youth.
4. Develop metro Obtain technical M. Manhard,       N/A        Development Design a               Regional
regional CoC       assistance from      MESH                   of a strategy to regional plan     plan
strategy to end    HUD, related to                             collaborate      to end            implemented
homelessness.      suburban county                             between          homelessness      with
                   merger.                                     suburban                           significant
                   CoC coordinators M. Milgrom,                counties on                        reduction in
                   and committee co- Dakota                    the CoC.                           homelessness
                   chairs will plan a County
                   community input
                   meeting to present
                   strengths and
                   challenges with
                   CoC consolidation,
                   and to invite
                   greater support and
                   participation in a
                   regional planning
                   group.
                   The Six metro CoC J. Epler,
                   will create a work MESH
                   plan document for
                   consolidation.
                                                                                                        CoC-N




                                                                                   form HUD-40090-1 26
                                                                                                (05/2007)
O: CoC Discharge Planning Policy Chart

 Publicly Funded
  Institution(s) or                                        Formal       Formal
                                Initial     Protocol in
System(s) of Care in   None                               Protocol      Protocol
                              Discussion   Development
 CoC Geographic                                           Finalized   Implemented
        Area
Foster Care
Health Care
Mental Health
Corrections
                                                                               CoC-O
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                                                             form HUD-40090-1      27
                                                                            (05/2007)
O: CoC Discharge Planning Policy Chart
Foster Care:

Juvenile Foster Care:

The Minnesota Department of Human Services, through state legislation, has directed counties to
develop discharge plans with all youth beginning at age 16. Discharge plans must include housing
and employment options and the assigned county case manager is to work closely with the youth
and foster provider to implement all discharge plans. Foster care youth may petition to stay in foster
care until age 21. State wards stay in foster care until age 21. Disabled youth may continue to
receive social services including housing after age 18 through adult disability services in each
county. The State of Minnesota is primarily responsible for the care of individuals within publicly
funded institutions and does not use McKinney-Vento funds to assist such persons in lieu of State
and local resources.

Dakota County does not discharge children or young adults from foster care without a plan for safe
and secure housing. Various strategies are in place to ensure this outcome, including: 1)
interdepartmental coordination with housing staff; 2) use of Family Dependency Treatment Court
funding; 3) a cross-departmental Transition Team which meets monthly to plan for children aging
out of foster care; and 4) Support for Emancipation and Living Functionally program to ease the
transition to adulthood.

Adult Foster Care: Dakota County clients remain in foster care until their goal plans are met and
other appropriate housing secured, often with assistance from the Housing Committee. About 20
percent of adults currently in foster care could move to a less restrictive setting if additional rental
subsidies were available.

CONTINUED ON NEXT PAGE                                                                        CoC-O




                                                                              form HUD-40090-1      28
                                                                                             (05/2007)
O: CoC Discharge Planning Policy Chart
Health Care:

No McKinney-Vento funds are used for projects targeting persons being discharged from publicly
funded institutions or systems of care.

Dakota county coordinates with local hospitals such as Regions Hospital and Fairview Ridges for
many health services. Hospitals contact Social Services during working hours and Dakota County’s
24-hour crisis phone line evenings and weekends if persons about to be discharged do not have a
safe housing plan. Crisis staff can intervene to ensure emergency shelter is obtained if needed.
Persons being discharged from these settings who need community-based services are assigned a
Dakota County case manager. A Housing Committee within the Dakota County Social Services
department recommends housing options and funding sources, including the use of County funding.

Fairview Ridges hospital includes in its Discharge of Patients protocol, Patient Care and
Organizational Manual/Provision of Care, Treatment and Service, Code E:PC-4014: “Planning for a
patient's needs following discharge upon their admission to the health care facility begins at the time
of the patient's initial assessment. Nursing personnel conduct a baseline needs assessment. Special
discharge needs automatically initiate a referral to the Care Management or Social Services staff
who coordinates the patient's discharge plan and needs.”
Mental Health:

No person committed to a state regional treatment center is discharged homeless. All persons
committed to any of the state regional treatment facilities are assigned a mental health case manager
through the county that pursed the commitment. Discharge planning begins while the commitment
process is still occurring. Housing after discharge is part of the treatment plan. Housing financed
by HUD McKinney/Vento dollars is not used for people leaving state regional treatment facilities.
The State of Minnesota is primarily responsible for the care of individuals within publicly funded
institutions and does not use McKinney-Vento funds to assist such persons in lieu of State and local
resources.

The County contracts with two Intensive Residential Treatment Centers for community based care.
Discharge planning begins immediately and discharge plans include safe and stable housing choices.

In addition, the State of Minnesota operates ten regional treatment centers (RTC’s). Most Dakota
County residents are referred to the Anoka RTC. Protocol for discharge from the Anoka RTC is:
    - Discharge planning beginning immediately upon arrival
    - Treatment plans include safe housing/discharge with no housing is not permitted
    - Case management by a qualified mental health provider from County of origin


CONTINUED ON NEXT PAGE                                                                            CoC-O




                                                                           form HUD-40090-1      29
                                                                                          (05/2007)
O: CoC Discharge Planning Policy Chart
Corrections:

In order to prevent offenders from being released homeless, the State begins the process of discharge
planning shortly after the offender begins serving his sentence in the institution. It is done with
enough time to adequately prepare for the coordination of all risk and need areas critical to that
offender's successful community reentry. This ensures that all services needed and all available
entitlements are secured prior to release and that all stakeholders are included in the discharge
planning process. At each correctional facility, a release plan is created for every offender released
to supervision. The plan includes case management services, assistance in finding housing,
employment, adequate medical and psychiatric treatment and aid in his/her readjustment to the
community. The State of Minnesota is primarily responsible for the care of individuals within
publicly funded institutions and does not use McKinney-Vento funds to assist such persons in lieu of
State and local resources.

Dakota County refers individuals exiting County jail who are homeless to appropriate services. At
the point of intake, jail staff members ask about diagnosed illnesses, including mental illnesses or
chemical health issues, which might qualify residents for services upon their discharge. Clients,
who may be eligible for services, including housing, are referred to the County for further
assessment. Dakota County Social Services and Corrections departments are in the process of
hiring a social worker and probation officer who will focus their efforts on persons frequently
cycling in and out of jail. Their focus will be to stabilize client mental health and housing and to
reduce jail recidivism. The staff will serve a caseload of 50 probation clients with significant needs.
Regular efforts are made to educate County juvenile Corrections staff about Dakota County’s
transitional housing for young adults (Safe Haven) as an option.

Dakota County refers individuals exiting County jail who are homeless to appropriate services.
                                                                                           CoC-O




                                                                           form HUD-40090-1      30
                                                                                          (05/2007)
P: CoC Coordination Chart
 1. Consolidated Plan Coordination                                                             YES NO
a. Do Con Plan planners, authors and other Con Plan stakeholders participate in CoC
   general planning meetings?
b. Do CoC members participate in Con Plan planning meetings, focus groups, or public
   forums?
c. Were CoC strategic plan goals addressing homelessness and chronic homelessness used
   in the development of the Con Plan?
2. Jurisdictional 10-year Plan Coordination
a. Is there one or more formal jurisdictional 10-year Plan(s) being developed and/or being
   implemented within your CoC geography that are separate from the CoC 10-year plan?
   (If No, you may skip to Question 3a.)
b. Do 10-year Plan conveners, authors and other stakeholders participate in CoC general
   planning meetings?
c. Have 10-year Plan participants taken steps to align their planning process with the local
   CoC plan?
d. Were CoC strategic plan goals used in the development of the 10-year Plan(s)?
e. Provide the number of jurisdictions within your CoC geography that have formally
                                                                                                 1
   implemented a 10-year plan(s).
3. Public Housing Agency Coordination
a. Do CoC members meet with CoC area PHAs to improve coordination with and access to
mainstream housing resources?
                                                                                                CoC-P




                                                                           form HUD-40090-1      31
                                                                                          (05/2007)
                                                                  CoC 2007 Funding Priorities

Q: CoC Project Priorities Chart
HUD-defined CoC Name: Dakota County, MN                                            CoC #: MN503
       (1)              (2)             (3)         (4)            (5)     (6) (7) Program and
                                                                                  Component Type
                                                               Requested




                                                    Priority
                                                                                   SHP    SHP        S+C SRO




                                                                           Term
    SF-424     Project Sponsor        Project                   Project
Applicant Name      Name               Name                     Amount




                                                                                           Renewal
                                                                                    New




                                                                                                            New
                                                                                                     New
                                  Supportive
   Hearth         Hearth          Housing
                                                      1         33,012             PH
Connection        Connection      Program -
                                  Leasing
Dakota County     Dakota County
                                  Supportive
Community         Community                           2         395,767                   TH
                                  Housing Unit
Services          Services
Mental Health     Mental Health
                                  Project Restore     3         169,931                   PH
Resources, Inc.   Resources, Inc.
Amherst H. Wilder                 Statewide
                  Wilder Research                     4         49,999                    HMIS
Foundation                        HMIS
        (8) Subtotal: Requested Amount for CoC
                                                               $648,709
                           Competitive Projects:
(9) Shelter Plus Care Renewals:                                                   S+C Component Type
 Dakota County Dakota County Dakota County
                                                     5 113,580             1 TRA
      CDA               CDA            CDA
             (10) Subtotal: Requested Amount for
                                                               $113,580
                            S+C Renewal Projects:
             (11) Total CoC Requested Amount:                  $762,289
                                                                                                           CoC-Q




                                                                             form HUD-40090-1      32
                                                                                            (05/2007)
R: CoC Pro Rata Need (PRN) Reallocation Chart
(Only for Eligible Hold Harmless CoCs)

 1a. Will your CoC be using the PRN reallocation process?              Yes       No
 1b. If Yes, explain the open decision making process the CoC used to reduce and/or eliminate
 projects (use no more than one-half page).
 2. Enter the total 1-year amount of all SHP projects that are eligible for                    N.A.
 renewal in 2007, which amount you have verified with your field office:
 3. Starting with the total entered above for question 2, subtract the                         N.A.
 amount your CoC proposes to use for new permanent housing project,
 and enter the remaining amount:
 4. Enter the Reduced or Eliminated Grant(s) in the 2007 Competition
         (1)              (2)           (3)             (4)               (5)               (6)
 Expiring Grants Program Component Annual Renewal Reduced                           Retained Amount
                         Code                        Amount            Amount from Existing Grant
        N.A.             N.A.          N.A.            N.A.              N.A.             N.A.
                                  (7) TOTAL:
 5. Newly Proposed Permanent Housing Projects in the 2007 Competition*
                 (8)                         (9)               (10)                    (11)
  2007 Project Priority Number Program Code                 Component        Transferred Amounts
                N.A.                        N.A.               N.A.                    N.A.
                                                           (12) TOTAL:                 N.A.
                                                                                           CoC-R




                                                                        form HUD-40090-1      33
                                                                                       (05/2007)
S: CoC Project Leveraging Summary Chart

                                          Total Value of Written
              Name of Continuum
                                              Commitment
Dakota County, Minnesota CoC                    $1,564.489

                                                                   CoC-S




                                                form HUD-40090-1      34
                                                               (05/2007)
T: CoC Current Funding and Renewal Projections Chart
 Supportive Housing Program (SHP) Projects:
                                All SHP Funds
                                  Requested                                         Renewal Projections
    Type of Housing             (Current Year)
                                     2007              2008                 2009               2010                2011               2012
Transitional Housing (TH)             $395,767          $395,767             $395,767           $395,767            $395,767           $395,767
Safe Havens-TH                            N.A.              N.A.                 N.A.               N.A.                N.A.               N.A.
Permanent Housing (PH)                $169,931          $222,735             $169,931           $222,735            $169,931           $222,735
Safe Havens-PH                            N.A.              N.A.                 N.A.               N.A.                N.A.               N.A.
SSO                                       N.A.              N.A.                 N.A.               N.A.                N.A.               N.A.
HMIS                                   $49,999           $49,999              $49,999            $49,999             $49,999            $49,999
Totals                                $615,697          $668,501             $615,697           $668,501            $615,697           $668,501

Shelter Plus Care (S+C) Projects:
               All S+C Funds
                 Requested                                                     Renewal Projections
 Number of
               (Current Year)
   S+C
 Bedrooms           2007                    2008                 2009                   2010                    2011                 2012
             Units          $       Units          $     Units          $       Units          $     Units             $     Units           $
    0
    1            11     $93,060        11      $93,060      11      $93,060        11      $93,060         11      $93,060      11       $93,060
    2             2     $20,520         2      $20,520       2      $20,520         7      $71,820          7      $71,820       7       $71,820
  Totals         13    $113,580        13     $113,580      13     $113,580        18     $164,880         18     $164,880      18      $164,880
                                                                                                                                     CoC-T




                                                                                                            form HUD-40090-1      35
                                                                                                                           (05/2007)
Part IV: CoC Performance
U: CoC Achievements Chart
 2006 Objectives to
    End Chronic                    12-month Measurable
 Homelessness and                                                                   Accomplishments
                                Achievement Proposed in 2006
Move Families and
   Individuals to           (From Chart N of your 2006 CoC application)       (Enter the numeric achievement
Permanent Housing                                                             attained during past 12 months)
1. Create new PH beds                                                          4 beds at Haralson opened, 2
for chronically homeless   8 PSH beds for chronically homeless                 slots were created for Dakota
persons.                                                                       County Chronic Clients in the
                                                                               Metro-Supportive Services
                                                                               Project.
2. Increase percentage of
homeless persons          71% stay for over 6 months
staying in PH over 6                                                           79% over 6 months
months to 71%.
3. Increase percentage
of homeless persons
                       65% move from TH to PH/PSH.               90% move to PH
moving from TH to
PH to 61.5%.
4. Increase percentage
of homeless persons
                       11%                                       56% employed
becoming employed
by 11%.
5. Ensure that the CoC
has a functional HMIS Increased overall HMIS participation by 5% Increase from 86% to 89%
system.
  Briefly explain the reasons for not meeting one or more of your proposed measurable
  achievements.
  Goal 1. The Guild, Inc. site was to have opened this year, to house 4 chronically homeless individuals. This
  involves moving a treatment program to a new site and rehabilitation to the existing site for permanent
  housing. A new site for the treatment program has not yet been located.

  Goal 5: We have a relatively high participation rate to begin with, so perhaps set our objective too high.
  Currently only one provider does not participate (nor do they receive McKinney-Vento funding).

  The most significant accomplishments in the past year have been: a) opening a PSH site for 16 homeless
  individuals (4 chronic); and b) worked with 6 metro CoCs on a regional approach to ending chronic and
  long term homeless, and obtained new service dollars and housing funding for individuals and families who
  are chronically or long term homeless. There are 220 slots available for this metro-wide project. Also,
  goals 2, 3, 4 exceeded targets, and we brought new members into our CoC – for a total of 34
  agencies/members, exceeding our goal of 21 members.

                                                                                                          CoC-U

                                                                                 form HUD-40090-1      36
                                                                                                (05/2007)
V: CoC Chronic Homeless (CH) Progress Chart


1. Enter the total number of chronically homeless persons in your CoC and the total number of
permanent housing beds designated for the chronically homeless in your CoC for each year.
  Year          Number of CH Persons                   Number of PH beds for the CH
  2005                     36                                        45
  2006                     36                                        30
  2007                      9                                        34
Briefly describe the reason(s) for any increases in the total number of chronically homeless
persons between 2006 and 2007:

                                               N/A


2. Indicate the number of new PH beds in place and made available for occupancy
                                                                                   ____4_____
for the chronically homeless between February 1, 2006 and January 31, 2007:

3. Identify the amount of funds from each funding source for the development and operations
costs of the new CH beds created between February 1, 2006 and January 31, 2007.

                                     Public/Government
   Cost Type         HUD                                                           Private
                                      Other
                   McKinney-                         State           Local
                                     Federal
                     Vento
Development       $0               $51,797       $791,100       $129,249      $11,111
Operations        $0               $0            $47,184        $0            $0
TOTAL             $0               $51,797       $838,284       $129,249      $11,111
                                                                                         CoC-V




                                                                     form HUD-40090-1      37
                                                                                    (05/2007)
W: CoC Housing Performance Chart

1. Participants in Permanent Housing (PH)
     No applicable PH renewals are on the CoC Project Priorities Chart
                                                                                             APR
     All PH renewal projects with APRs submitted are included in calculating the responses   Data
     below
a. Number of participants who exited PH project(s)—APR Question 12(a)                         9
b. Number of participants who did not leave the project(s)—APR Question 12(b)                 28
c. Number who exited after staying 7 months or longer in PH—APR Question 12(a)                 7
d. Number who did not leave after staying 7 months or longer in PH—APR question 12(b)         21
e. Percentage of all participants in PH projects staying 7 months or longer
                                                                                             76%
   (c. + d. divided by a. + b., multiplied by 100 = e.)

2. Participants in Transitional Housing (TH)
HUD will be assessing the percentage of all TH clients who moved to a permanent housing
situation. TH projects include SHP-TH and SHP-Safe Haven/TH not identified as permanent
housing. Complete the following chart using data based on the most recently submitted APR
Question 14 for TH renewal projects included on your CoC Priorities Chart.
      No applicable TH renewals are on the CoC Project Priorities Chart
                                                                                            APR
      All TH renewal projects with APRs submitted are included in calculating the responses Data
      below
a. Number of participants who exited TH project(s)—including unknown destination             46
b. Number of participants who moved to PH                                                    41
c. Percent of participants in TH projects who moved to PH
                                                                                            89%
     (b. divided by a., multiplied by 100 = c.)
                                                                                        CoC-W




                                                                   form HUD-40090-1      38
                                                                                  (05/2007)
X: Mainstream Programs and Employment Project Performance Chart
    No applicable renewal projects for the Mainstream Programs and Employment Chart are included in
    the CoC Priorities Chart.
    All renewal projects on the CoC Priorities Chart that are not exempted from reporting in the APR
    are included in calculating the responses below.

       (1)                         (2)                        (3)                      (4)
 Number of Adults             Income Source            Number of Exiting          Percent with
Who Left (Use same                                     Adults with Each          Income at Exit
number in each cell)                                   Source of Income          (Col 3÷Col 1 x
                                                                                      100)
         56             a. SSI                                   8                     14%
         56             b. SSDI                                  8                     14%
         56             c. Social Security                       0                      0%
         56             d. General Public Assistance             3                      5%
         56             e. TANF                                 23                     41%
         56             f. SCHIP                                 0                      0%
         56             g. Veterans Benefits                     0                      0%
         56             h. Employment Income                    16                     28%
         56             i. Unemployment Benefits                 0                      0%
         56             j. Veterans Health Care                  0                      0%
         56             k. Medicaid                             18                     32%
         56             l. Food Stamps                          32                     57%
         56             m. Other (please specify)               10                     18%
         56             n. No Financial Resources                7                     12%
                                                                                              CoC-X




                                                                       form HUD-40090-1      39
                                                                                      (05/2007)
Y: Enrollment and Participation in Mainstream Programs Chart

Check those activities implemented by a majority of your CoC’s homeless assistance providers
(check all that apply):
     A majority of homeless assistance providers have case managers systematically assist
     clients in completing applications for mainstream benefit programs.
     The CoC systematically analyzes its projects’ APRs to assess and improve access to
     mainstream programs.
     The CoC has an active planning committee that meets at least three times a year to improve
     CoC-wide participation in mainstream programs.
     A majority of homeless assistance providers use a single application form for four or more
     of the above mainstream programs.
     The CoC systematically provides outreach and intake staff specific, ongoing training on
     how to identify eligibility and program changes for mainstream programs.
     The CoC or any of its projects has specialized staff whose primary responsibility is to
     identify, enroll, and follow-up with homeless persons on participation in mainstream
     programs.
     A majority of homeless assistance providers supply transportation assistance to clients to
     attend mainstream benefit appointments, employment training, or jobs.
     A majority of homeless assistance providers have staff systematically follow-up to ensure
     that mainstream benefits are received.
     The CoC coordinates with the State Interagency Council(s) on Homelessness to reduce or
     remove barriers to accessing mainstream services.
                                                                                          CoC-Y


Z: Unexecuted Grants Awarded Prior to the 2006 CoC Competition Chart

Project Number         Applicant Name           Project Name            Grant Amount
MN46KY03001            Guild, Incorporated      Guild Homes                  $199,200
                                                                 Total:      $199,200
                                                                                          CoC-Z




                                                                    form HUD-40090-1      40
                                                                                   (05/2007)
AA: CoC Participation in Energy Star Chart
Have you notified CoC members of the Energy Star initiative?       Yes        No
Percentage of CoC projects on CoC Priority Chart using Energy Star appliances: 100%
                                                                                             CoC-AA


AB: Section 3 Employment Policy Chart
                                                                                       YES         NO

  1. Is any project in your CoC requesting HUD funds for housing rehabilitation
     or new construction?
  2. If you answered yes to Question 1:
     Is the project requesting $200,000 or more?
  3. If you answered yes to Question 2:
     What activities will the project undertake to ensure that employment and other economic
     opportunities are directed to low- and very low-income persons, per the Housing and Urban
     Development Act of 1968 (known as “Section 3”)? Check all that apply:
         The project will have a preference policy for hiring low- and very low-income persons
     residing in the service area or neighborhood where the project is located, and for hiring
     Youthbuild participants/graduates.
        The project will advertise at social service agencies, employment and training centers,
     community centers, or other organizations that have frequent contact with low- and very
     low-income individuals, as well as local newspapers, shopping centers, radio, etc.
         The project will notify any area Youthbuild programs of job opportunities.
         If the project will be awarding competitive contracts of more than $100,000, it will
     establish a preference policy for “Section 3 business concerns”* that provide economic
     opportunities and will include the “Section 3 clause”** in all solicitations and contracts.
         The project has hired low- or very low-income persons.

                                                                                              CoC-A




                                                                            Form HUD-40090-1        41

								
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