Airport_Master_Plan_Scope

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					________________________AIRPORT MASTER PLAN SCOPE OF WORK
The ______________Municipal Airport Master Plan Scope of Services is being prepared by the (Airport Sponsor) to address key issues, objectives and goals pertinent to the airport’s development . The compilation of information, tables, charts, and other documents in pursuing this task will ultimately result in a set of Airport Plans that are acceptable to the Federal Aviation Administration (FAA) and the Arizona Department of Transportation (ADOT) Aeronautics Division. This Master Plan will generally be conducted in accordance with FAA Advisory Circular 150/5070-6A, Airport Master Plans, and the FAA Western-Pacific Region Airport Master Plan/ALP Checklist, dated Nov 14, 2002. The Airport Master Plan will be completed in (number of months) months after the notice to proceed.

A. REQUIREMENTS: 1. The (Airport Sponsor) will: a. Review and comment on airport goals, objectives and issues. b. Coordinate internal review and comment on draft products. c. Provide any historical records, materials, plans, drawings, aerial photography, and existing information relevant to the Tasks to follow. NOTE: Aerial photography may be obtained from ADOT Aeronautics. d. Provide a list of (Airport Sponsor) key contact personnel to the Consultant and assist the Consultant in resolving any administrative matters that interfere with the ability of the Consultant to meet the Tasks to follow. e. Provide zoning and land use maps for the airport and vicinity. Provide a suitable “street map” to the Consultant in order to accommodate the State Real Estate requirement for a suitable property map to comply with ARS 28-8486. (See Task Element 7, Note #3) f. Provide any existing historical data on airport income, revenues , operating expenses, capital improvements/expenditures. Assist the Consultant in determining probable future revenue and expenditures for the airport. g. Assist the Consultant in selecting members of the Planning Advisory Committee (PAC). Participate in meetings and discussions as requested.

i. Approve all final drafts of Chapters in the Master Plan as well as the final document prior to printing. j. Approve the Airport Layout Plan and the Plan Set prior to submission to the FAA, Western-Pacific Region. 2. The Consultant will: a. Document the (Airport Sponsor) goals, objectives and issues in the Introduction/initial chapter of the Master Plan document. b. Obtain socioeconomic factors that are likely to affect air transportation demand in the region. A minimum of five years (recommended ten years) of historical economic data should be provided. c. Examine the projected needs for and types of air service and identify the facilities necessary to accommodate the existing and projected demand. d. Examine forecasts of aviation activity and project aviation activity at the (Airport Name) for the short (zero to five years), intermediate (six to ten years) and long range (11 to 20 years) demand. Forecasts will be prepared for based aircraft, operations, fleet mix, commercial activity [enplanements, operations, origin and destination, gates], annual instrument approaches and peaking characteristics at the (Airport Name) and/or the region. e. Determine the airside and landside facilities necessary to meet the projected demand during the planning period (approximately 20 years). Evaluate access to the airport, signage and determine if any improvements are necessary f. Recommend improvements to facilities (water, sewer, roads, transportation, power, etc,) needed to support the (Airport Name) during the planning period. g.. Evaluate and Examine the Demand/Capacity of the airport, both existing and future. * h. Evaluate and recommend revenue producing facilities/activities to enhance the (Airport Name) ability to meet expenses and capital costs. i. Develop and evaluate several airport alternative development plans and produce a minimum of three alternatives for further analysis.

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j. Evaluate the environmental impacts of the proposed development alternative in accordance with FAA Order 5050.4A, Environmental Handbook. Determine whether the existing Airport complies with the ADEQ/NEPA recommendations i.e., a SWPPP, Aircraft Wash Rack with oil/water separator, hazardous waste removal/plan, drainage study, fuel storage, etc. k. Establish, schedule and prioritize airport development projects into a capital improvement program, staging the development throughout the planning period. Indicate costs of projects in current dollars and determine potential for federal, state, private and local participation in funding these projects. l. Develop active and productive public involvement throughout the planning process. Schedule at least one public information meeting during the master plan process. * m. Evaluate current rates and fees established at the (Airport Name). n. Produce an Airport Layout Plan in accordance with the FAA WesternPacific Region ALP Checklist and a set of airport plans ( Terminal Area, Part 77 Airspace, Approach Zones, Runway Protection Zones, Land Use/ Noise, Property Map). Prepare a Disclosure Map in accordance with A.R.S. 28-8425. o. Provide draft materials (Phase Reports/Working Papers) for review by the Airport Sponsor and/or the Planning Advisory Committee at least two weeks prior to any scheduled meeting date during the master plan process. Any deviation from this procedure must be approved by the Airport Sponsor. [If a Phase Report is determined by the (Airport Sponsor) to be the most practical method of disseminating the master plan information, the Master Plan will consist of a minimum of two Phase Report documents.] B. STUDY INITIATION TASK 1. The (Airport Sponsor) will establish a Planning and Advisory Committee (PAC) to oversee the conduct of the master plan and provide input and direction to the study. Membership on the PAC is at the discretion of the (Airport Sponsor), however, invitations should be extended to, as a minimum, representatives of the FAA, WesternPacific Region Airport Division, ADOT Aeronautics and the Military. The PAC will meet a minimum of (number of times) during the course of the study. A. The Consultant will be responsible for producing a list of the PAC members, arranging the meeting site/location, notifying PAC members of the meeting time, place and agenda and providing any working papers/Phase reports to the members. The

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following members will be invited to participate as PAC members: ADOT Aeronautics Division; FAA, Western-Pacific Region Airport’s Division; Military (Luke Air Force Base Airspace Management). PAC meeting notifications should be sent a minimum of two weeks prior to the meeting date. C. AIRPORT PLANNING TASKS TASK 2. INVENTORY: The Consultant will research and document the existing airport, airport facilities (landside and airside), socioeconomic, political, safety, environmental and relevant community data as may be needed to address the Tasks in this Scope of Work. The existing land use and/or General Plan for land use within an Airport Influence Area (an arbitrary area established by the airport sponsor but can be no less than the area described in Task Element 7, Note 3) and an updated airport windrose analysis will be required as a part of this master plan. The Consultant will be responsible for coordinating with the ADOT Aeronautics Division and obtain any research material that may be appropriate/applicable to the (Airport). See the FAA, Western-Pacific Region/ADOT Aeronautics Airport Master Plan Checklist appended to this document. TASK 3. AVIATION DEMAND FORECASTS: The Consultant will develop estimates of the short (0-5 years), intermediate (6-10 years) and long range (11-20 years) aviation activity at the (Airport Name). Comparisons with existing/historical and most recent federal/state and regional airport system plan forecasts, when available, will be illustrated. Consultant will be required to list the “N” numbers and aircraft types for all based aircraft and include in an appendix to the master plan. See the Airport Master Plan Checklist appended to this document. TASK 4. DEMAND CAPACITY AND FACILITY REQUIREMENTS: The Consultant will determine the existing and forecast the short, intermediate and long range annual service volume, hourly capacity and airport/aircraft delay of the airport. The Consultant will identify runway use percentages for all active runways. The Consultant will identify the airside and landside facilities needed to satisfy demand for the same time periods. See the Airport Master Plan Checklist appended to this document. TASK 5. DEVELOPMENT ALTERNATIVES ANALYSIS: The Consultant will analyze the “No Development” and “Development at another Airport” alternatives prior to identifying and preparing several possible development alternatives for further evaluation. The Consultant will review both future airside and landside development layouts before selecting a minimum of three (3) airside and three landside alternatives for more in depth evaluation (a landside and an airside alternative may be combined in a single graphic). The recommended airside and landside development alternatives will be described graphically and in the text. A matrix containing alternative criteria and an evaluation as to the extent each alternative meets the criteria, should be included with the summary and/or selected alternative(s). See the Airport Master Plan Checklist appended to this document.

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TASK 6. ENVIRONMENTAL EVALUATION: The Specific Impacts, as outlined in FAA Order 5050.4A, will examine both the existing and future environmental impacts of the proposed development alternative and identify to the (Airport Sponsor) any potential or existing environmental problem areas that may be encountered at the (Airport Name) during the development period. The evaluation should include existing and long range noise contour exhibits depicting noise impacts. During the coordination with outside agencies, indicate any additional studies/requirements that will be necessary before any proposed development construction (NOTE: Any studies/requirements resulting from environmental coordination will be identified but not accomplished under the master plan process). See the Airport Master Plan Checklist appended to this document. TASK 7: AIRPORT PLANS: The Consultant will provide a set of Airport Plans in accordance with the guidelines established in FAA Advisory Circular 150/5300-13, Appendix 7. The Airport Layout Plan (ALP) will conform to the requirements of the FAA Western-Pacific Region Airport Layout Plan Drawing Checklist and the ADOT Aeronautics ALP Checklist. Copies of the ALP will be provided to ADOT Aeronautics for review (and FAA Western-Pacific Region) for review and/or approval. A blackline copy of the ADOT ( or FAA) approved ALP and the ALP in a digitized format must be provided to the ADOT Aeronautics Division at the conclusion of the ALP approval process. The (Airport Sponsor) will require (_) copies of the draft final Airport Layout Plan Set for internal coordination. (Note: This paragraph for Secondary System airports) Once approved for review three copies of the ALP signed by the Sponsor will be forwarded to ADOT Aeronautics for approval. (Note: This paragraph for Primary System airports) Once approved for review one copy of the ALP signed by the Sponsor will be forwarded to ADOT Aeronautics for review. Seven (7) copies will be forwarded to FAA, Western-Pacific Region for review and FAA approval. ALP and Plan Set. One copy of the entire Airport Plan Set in digitized format will be required at the completion of the project. Another copy of the final digitized Airport Layout Plan will be required by ADOT Aeronautics. See the ADOT Airport Master Plan Checklist and the FAA Western-Pacific Region ALP Checklist appended to this document. A normal set of Airport Plans includes the following (source AC 150/5300-13, Appendix 7): 1. Airport Layout Drawing 2. Terminal Area Drawing 3. Airport Airspace Drawing - Part 77 4. Airport Airspace Drawing - Approach Surface 5. Inner Portion of the Approach Surface Drawing 6. Runway Protection Zones Plan 7. Airport Land Use (See NOTE 7, below) 8. Airport Property Map NOTE 1: For a Secondary System airport, a courtesy copy of the signed ALP and plan set should be forwarded to FAA Western-Pacific Region for their files. For Primary System Airports, any change to the planned airport development since the last

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approved ALP will require a new approval from FAA. The number of copies of the ALP to be forwarded for approval will vary. If the ALP has no significant changes since the last approval only a few copies are required. Re-designation of property within the airport property lines from aeronautical to a non-aeronautical use or property transfer require FAA approval.

TASK 8. AIRPORT DEVELOPMENT SCHEDULE AND FINANCIAL ANALYSIS: The Consultant will identify the capital improvements necessary to meet aviation demand and the facility requirements throughout the planning period. The Development Schedule will indicate projects, costs, and distribution of costs (federal, state, private and local) for each year in the short range, and for the intermediate and long range planning periods. A Cash Flow analysis of operating revenues and expenses will be prepared for the current year and each year of the master plan planning period. See the Airport Master Plan Checklist appended to this document. TASK 9. DOCUMENTATION: The (Airport Sponsor) would prefer the Airport Master Plan documentation to be of the following type: Documentation Type **Phase Report (Tasks 2-5) **Phase Report (Tasks 6-8) **Draft Final Report Final Report (hard copy) ***Final Report (software) No. of Copies (PAC + Sponsor Copies) (PAC + Sponsor Copies) (PAC + Sponsor Copies) (? number of copies) Airport Sponsor (?) (software ?); ADOT (1) (IBM format) Airport Sponsor (2); ADOT (1); FAA (See Task 7) Airport Sponsor (?). ADOT (1)

Draft ALP

Final ALP Plan Set

***Final ALP Plan Set (software) Airport Sponsor (?) (? format) ***Final ALP Plan (software) ADOT (1) (IBM format)

** 3-Ring Notebooks (optional, GBC bound reports). *** Software required on 3&1/2 inch floppy diskettes, IBM format.

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NOTE: In the interest of efficient use of natural resources the Sponsor may wish to specify that all documentation be two-sided (no single pages with one side left blank except for exhibits), the exhibits or tables they wish produced in color ( land use, airspace, alternatives and/or development program, etc.). D. ADMINISTRATION 1. The point of contact for the (Airport Sponsor) is (Name of Point of Contact and location, telephone/facsimile numbers). All meetings, progress reports, project newsletters, etc., will be coordinated with the (Point of Contact) . Public meetings, although not scheduled, are encouraged at key points in the master plan process (e.g., Development Alternatives, Master Plan final). The Master Plan flow and schedule, prepared as part of the proposal and/or appended to the contract, will be the management document determining the presentation of Working Papers/Phase Reports and final documents. 2. The Consultant is responsible for preparing monthly reports to the (Airport Sponsor), ADOT Aeronautics and FAA, Western-Pacific Region, AWP 621, whenever requested (normally, only if the master plan progress is more than 90 days past the contracted schedule). These reports will be required until the project is back on schedule or the project schedule is changed by ADOT Aeronautics and/or FAA, Western-Pacific Region. Consultants are encouraged to complete the Airport Master Plan as expeditiously as possible without incurring an obligation for monthly reporting as a result. NOTE: The Airport Layout Plan and Plan Set cannot delay the production of the Final Master Plan documents. Once a draft of the ALP has been approved by the Airport Sponsor, the final Master Plan document can be produced. Approval of the ALP may occur subsequent to the end of the contract period. * = Optional inclusions in the master plan scope. NOTE 2: The FAA requires all ALP’s to indicate the height of all buildings/structures on the airport. It is ADOT Aeronautics policy to require that this be performed on all airports with commercial service operations and all Relievers, if permitted within funding limitations. NOTE 3: In order to comply with A.R.S. 28-8486, the Airport Land Use and Noise Map should include overlays of the traffic pattern airspace and the airport noise contours for the future end-of-the-planning-period (20-Year) condition as follows: a. For Counties with populations of more than 500,000: 60 DNL b. For Counties with populations less than 500,000: 65 DNL

NOTE 4: If the Airport has not been surveyed by NOAA/NGS, then a Datum & Local Control survey in accordance with FAA 405 Standard may be performed during the Master Plan or update. Contact ADOT Aeronautics/FAA, Western-Pacific Region to

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obtain permission to include this in the scope of work. An Obstruction Survey will be required before the airport can qualify for a GPS Approach. NOTE 5: If a Property Map is required as part of an Airport Sponsors plan set, any discrepancies noted during the construction of the drawing should be rectified by the Consultant/Sponsor before submission of the drawing for approval. If clearing the discrepancy is beyond the scope of the master plan, then the Consultant will make a recommendation on how to resolve the discrepancy. Any alteration of the existing airport property line since the last FAA or ADOT Aeronautics approved ALP will require the approval of FAA and/or ADOT Aeronautics. NOTE 6: An Airport Business Plan may be performed as part of a Master Plan Update. NOTE 7: A Real Estate appraisal of the airport property may be conducted as part of a Master Plan update.

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Last Update: Dec 8, 2003 File: Airport Master Plan - Scope

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