Part Time Jobs by Chadcat

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									                             Part Time
                               Jobs -
The                         Finding and
Series                       Applying
University of Manchester
Careers Service
Careers Resource Centre
Crawford House             This publication is available in alternative formats on
Booth Street East          request. Please ask at the information desk or email
0161 275 2829                

For opening times see

Last updated August 2008

    1.     Why is part time work important?                                   ................................................ 2

    2.     Where can I find part time job vacancies? .............................. 2
    3.     Information for International Students                                       .....................................    3
    4.     National Insurance and Income Tax ......................................... 4
    5.     Applying for a part time job.............................................................. 5
    6.     How to spot scam job advertisements ...................................... 5
    7.     The job vacancy .................................................................................... 6
    8.     What are employers looking for? ................................................. 6
    9.     How to show you are right for the job ....................................... 7
   10.     Writing your CV               .....................................................................................   7
   11.     Two page CV example .................................................................... 10
   12.     CVs- Top Tips              .....................................................................................   12
   13.     Your covering letter ........................................................................... 12
   14.     Application form tips                  ........................................................................    13
   15.     Additional help available from the Careers Service ...... 13

1. Why Is Part Time Work Important?
Part time work can be an excellent way for students to earn extra money and gain some useful work
experience. Although it may not be related to your degree, a part time job can provide practical
experience that will add value to your CV. Working in a shop, bar, restaurant or office can give you
many skills that graduate employers are looking for such as decision making, organisational and IT
skills, team working, customer service and time management.

The Careers Service recommends that students work for no more than 15 hours per week. This
is so that you can achieve the right balance between your studies, other commitments and the need
to earn money to support yourself.

2. Where can I find Part Time vacancies?
The Careers Service Website
The Careers Service website advertises a wide variety of part time jobs. Search our website for
vacancies or register online to receive them by email. You can also access details of placements,
summer vacancies, company sponsorship and a wide range of work experience schemes.

Part-time jobs boards
Copies of some of the jobs advertised on the website are put on the Part Time Jobs board in the
Careers Resource Centre at Crawford House.

International Talent
International Talent advertises work experience opportunities which require language skills and/or
knowledge of non-UK cultures. Ideal for international students and language students! Search the
website for vacancies or register online to receive them by email. Opportunities include part-time
positions plus those suitable for vacation or graduate work experience.

Local Newspapers
Newspapers are a good way to find part-time work. Local papers such as the Manchester Evening
News and Jobs North West are particularly useful. The Manchester Evening News is available free
in the city centre. Vacancies from the Manchester Evening News are also available online on the
Jobs Mine website. To see part time vacancies, put ‘part time’ in the ‘Job Title’ search box.

Shops, Supermarkets, Bars and Restaurants
Many local businesses may not advertise jobs with the Careers Service but will put a poster in their
window or premises (especially if they are based in busy areas where lots of people pass by). Look
           Oxford Road                                       The Arndale Centre
           Manchester City Centre                            The Trafford Centre
           Piccadilly Train Station                          The Triangle Shopping Centre

On campus jobs
The University recruits a wide range of staff from catering and hospitality to administration. The
Careers Service sometimes advertises these vacancies on behalf of the University; however these
opportunities are not always advertised. For example, jobs at the Student Union and John Rylands
Library are very popular. You’ll need to ask around on campus to find out about some job
opportunities. For more information about working on campus visit our website at:

JobCentre Plus
Government Job Centres advertise part time and weekend vacancies with a wide range of
organisations. The nearest Job Centre for most students is in Rusholme (see map on Page 4).
Visit your local Jobcentre or search vacancies online at:

Recruitment Agencies
Recruitment agencies can be a useful way to find part time work. There is a section of our website
devoted to agencies.

In most cases they will require you to fill in an on-line form. They cannot legally charge you for
finding you a job, but if they place you, the employer will pay them a fee. Some agencies/websites
may charge for extra services (like CV checking) however, so check the details very closely. Please
note that the agencies listed do not constitute in any way an “approved list" from the Careers
Service. Pick up the Starting Point Sheet “Using Recruitment Agencies” from the Careers Resource
Centre or view it online at:

Many agencies are members of the Recruitment and Employment Federation, who have a set of
standards for members. The website has a searchable directory of recruitment agencies in the
‘Jobseeker’ section.

3. Information for International Students
Non-EEA students with a Work Restriction Stamp in their passport do not need to obtain permission
before working while they are registered as a student at a UK institution. This includes part time
jobs, placements, projects, vacation work or term-time employment. However, a number of
restrictions apply:
        Students must not have a prohibition stamp in their passport.
        Students should not work more than 20 hours per week during term-time (except where the
        placement is a necessary part of your studies).
        Students should not engage in:
              Business services;
              Professional sportsman / entertainer services.

Legally, you are entitled to work up to 20 hours per week but you may find doing the maximum level
impacts negatively on your studies. The Careers Service recommends that you work for no more
than 15 hours per week, so that you can balance your studies, commitments and work.

The International Advice Team provides support to all international students studying at The
University of Manchester. Advice and information are offered in a variety of areas including
immigration issues and work permits. Appointments with a member of the International Advice
Team are available Monday to Friday, although they may be very busy at times. You can make an
appointment by telephoning 0161 275 5000 or by going to the Student Services Centre.

If you want to know more about international qualifications and how to confirm work permit status,
visit the international student section of the Careers Service website at:

You can find out more information on work permits and your right to work in the UK from the UK
Border Agency at:

4. National Insurance and Income Tax
Everyone who works in the UK must pay National Insurance (NI) and give their employer a NI
number. UK citizens should already have a NI number but International students will need to get
one if they are intending on working in the UK.

The rules changed in September 2008 and so you no longer need to wait till you have a job offer to
get one, you can now apply straight away.

To obtain a NI number, call the National Insurance Number Allocation Service on 0845 600 0643.

They may require you to attend an appointment at your local Jobcentre Plus office with your
passport and confirmation of your address, for example a gas or electricity bill. Visit the Jobcentre
Plus website to find your nearest office The nearest office for most
students is:

Rusholme Jobcentre Plus                       Telephone: 0161 912 8300
96 Wilmslow Road                              Bus routes: 41 42 43 45 142 143 157
Rusholme, Manchester, M14 5BJ

You can find out more information on obtaining a National Insurance number at:

If you are a student on a course in the UK and you work solely in the holiday periods (Summer,
Christmas, Easter) you may be able to receive your wages without tax being deducted. You will
need to complete a student exemption form P38(S) which you can download from

5. Applying for a part-time job
Applying for a part-time job is not complicated. You should:
       Find a vacancy which appeals to you
       Read the advert. Look at the tasks you will have to complete as part of the role and the
       skills required. Have you got relevant experience or done things where you can show that
       you have these requirements?
       Write a CV or if you already have one update it. (Alternatively you might have to complete
       an employer application form from the company or prepare before having an informal chat.)
       Write a covering letter to accompany your CV

The steps described in the following pages should help you to create a good targeted application or
provide you with lots of information before speaking to an employer.
It’s essential to spend some time preparing your application and making it tailored to the role you
are applying for. Don’t send off lots of identical CVs as the employer will notice that it is not targeted
to the role they are recruiting for. Tailoring your CV will not take long. Make sure your application
relates to the role and the requirements of the advert.

6. How to spot scam job advertisements
During your job hunting, you may occasionally come across employers that are not genuine and
whose only aim is to take advantage of you as a job seeker, usually financially. Protect yourself from
being taken advantage of with our top 5 tips.

1. Jobs you should be suspicious of include:
         Data entry work from home
         Where you are asked to pay money for stock, training or similar before starting work
         Where you make money by recruiting people into your scheme
         Commission only and door to door selling
         If you are asked for bank details, passport/other confidential information when you apply
         Being asked to make financial transactions using your personal bank account
         ‘Have you ever wanted to be a …?’ type adverts
2. If it sounds too good to be true, it probably is…
3. Make sure you ask lots of questions about the job, and don’t sign up to anything you do not fully
4. Do not part with any money unless you understand exactly what you are getting
5. If in doubt, don’t apply or agree to anything!

See our online guide for further advice on dealing with scam jobs at:

   7. The job vacancy
   Here is an example of a job advert which you might see on the Careers Service notice board or

Employer:                 The Loft
Employer Information:     Bar and nightclub.
Job Type:                 Leisure and Recreation Services
Job Title:                Part-time Bar Staff
Location:                 Hollyoaks Village, Chester
Details:                  Part-time staff required for bar and nightclub to complete tasks including setting up the
                          bar, general bar duties, cocktail making and clearing tables. Various shifts are available.
Skills:                   Experience is preferred but not essential as full training is provided. Fine wines and
                          cocktails knowledge would be an advantage. Outgoing personality, must enjoy working
                          with people, be reliable and hard working all essential for the role.
Rate of Pay:              £6.00 per hour.
Closing Date:             None Given
How to Apply:             Send CV and letter to the Manager by email:
                                                                                           Date Received: 12/09/2008

   If you see a job you like on the Careers Service website or notice board and realise that it’s Monday
   and the deadline is Friday, don’t worry! Writing an application or CV is straight forward. The
   organisation will specify how you should apply, remember to follow the instructions carefully.

   Look at the vacancy and think about the tasks involved and the skills required. Some of the
   responsibilities can be broken down into specific tasks. For example, ‘general bar duties’ does not
   really say very much about the actual tasks. Thinking about it for a few minutes may give you ideas
   about the work – e.g. the duties could involve serving customers, cash-handling, filling up fridges
   with drinks etc.

   Thinking about tasks in a more specific way can give you an idea of how to show that you have
   suitable skills or are willing to learn in order to carry out the role. From the previous example, the
   employer is looking for the following tasks and qualities:

  Employer’s Requirements                  What I think is involved?
  Setting up the bar                       Stocking fridges/cleaning
  General bar duties                       Serving customers/ cash handling/ Stocking fridges or bar
  Cocktail making                          Knowing cocktail recipes/making them
  Knowledge of fine wines/cocktails        Knowing about different drinks
  Outgoing/enjoy working with people       Dealing with customers/being friendly
  Hard-working                             Doing the job well especially when it’s busy/working as a team
  Reliable                                 Punctuality / Time-keeping

   8. What are Employers looking for?
   Employers are not necessarily looking for someone who has previous experience of the work.
   Generally they want candidates to have a number of key qualities (even if they don’t mention
   specific ones in the job advert). These qualities are known as ‘transferable skills’ and you will have
   developed throughout your life. They include:
           being flexible/adaptable
           willingness to learn new skills
           ability to learn quickly working with minimal supervision

When you are compiling your CV and covering letter, think about it from an employer’s point of view:
      Does it contain all of the information they are looking for?
      Do the examples you have used give evidence of previous experience or related skills?
      Are your examples specific in terms of what you did or are they a little vague?

Thinking about your application from an employer’s point of view will help you to make sure all the
necessary information is included and that it demonstrates how you are suitable for the role.

9. How to show you are right for the job:
Have you already got the required skills or qualities? Have you had previous work based
experience which you can show them from? If you have little or no work experience, think about
other practical experience you have gained from school, sports, community groups and so on.

Using a table like the one below will enable you to think about the skills and qualities you possess.
Rather than jump straight into writing a CV or completing an application form, jotting down your
thoughts will help you ensure that you don’t miss anything. Doing this will also help you prepare for
an ‘informal chat’ with an employer, as you will have some examples fresh in your mind which you
could use to show how you are suitable for the role.

 Requirements                                  Evidence - How I meet them:
 Setting up the bar                            From helping set up for events at School
 General bar duties - e.g. Cash-handling       From previous part-time job during sixth-form
 /Stocking fridges/Serving customers
 Hard-working                                  From studying and balancing my part-time job and sport
 Wine knowledge/cocktail making                No knowledge but eager to learn – quick learner e.g.
                                               learning health and safety etc at part-time job
 Reliable – Punctuality/Time-keeping           Punctual for part-time job. Time management from
                                               balancing study/part-time job/sport

Once you’ve done this, hopefully you will be able to see quite a few ways in which you can
demonstrate some of the skills and qualities that the organisation is looking for. This will help when
compiling your CV or application form and should make the process a little simpler.

10. Writing your CV
If you have to create or update a CV, the following section will act as a guide for you to refer to. If
you have to submit an application form, some of the information will be the same but you may also
want to refer to the Application Form Tips section on page 14 in this guide as well.

Here are some handy tips about CVs for the UK job market:

       CVs in the UK are usually 2 pages of A4 in length (although there are some exceptions to
       this including CVs for academic jobs). If you’re applying for a part-time job it would be
       advisable to keep to 2 pages.
       Print your CV on two separate pieces of paper rather than printing back to back.
       The most commonly used CVs for part time jobs are chronological (in reverse date order
       with most recent first).

       Photographs aren’t normally used on UK CVs – so you won’t need to include one unless it is
       requested by an employer (but this is very rare). If you do include one, make sure that it will
       photocopy well.
       Personal information – Marital status or health status don’t need to be included unless the
       advert specifically requires this from applicants.
       Gender: Gender isn’t necessarily a required item on a CV. However, if it isn’t obvious from
       your name what gender you are, you may want to include this in your CV.
       Date of Birth/Age: This is optional on your CV and your age is not normally included.
       Dates of education and work experience: Under age legislation some recruiters may not ask
       for dates; however it is still useful for these to be in a CV. There are many good reasons why
       they are useful both to you and recruiters. These include: establishing that you have no gaps
       in your CV; demonstrating the amount of experience you might have; showing quick
       progression in your role, or juggling a number of things simultaneously (like a job with
       membership of a society). Consider these before choosing whether to remove dates from
       your CV.
       References: Most employers will ask for two referees. One could be an academic referee
       and the other from a previous employer. If you haven’t worked in paid employment before, a
       referee could be someone who you’ve worked with/for in your other activities. If your
       referees are overseas, make sure you provide an email address and that the person can be
       quickly contacted. Employers would be unlikely to translate any references so make sure
       your referee can reply in the language of the country in which you are applying to work.

There are some essential points of information which you should include on your CV:

Your name and contact details
      Give a landline and/or mobile telephone number.
      Though you may think ‘’ or ‘i-don’’ are fun,
      they will not give the professional image you are hoping for. Consider using your university
      account or created a new email account which is more suitable for sending to potential
      Don’t take up more than a quarter of a page with this information. If it does take up a lot of
      space, try to format it differently so that you use the space on your CV more effectively.

Education information
      Your current degree course - even if you think your degree subject may not be relevant to
      the work you are applying for.
      When writing about your degree, you may want to include some examples of the modules
      you are taking. Try to emphasise your transferable skills like team work, group work,
      presentations etc.
      However, don’t write too much about your degree. An employer offering part-time work may
      not need to know every module you have ever done or the different scientific techniques you
      use on a daily basis. Try to create a balance between giving them an insight into your
      course and the skills you are developing on it, while making sure that it is relevant in terms of
      the role you are applying for.
      Qualifications from school and college i.e. A-Levels and GCSEs or equivalent.

Any previous part-time jobs or volunteering roles
      Ensure that you state what YOU did and what skills you gained or used and to what effect.
      If you have lots of previous experience, grouping it together will streamline your CV, so it is
      more targeted. There are a number of headings you could use such as ‘Employment’, ‘Work
      Experience’, ‘Relevant Work Experience’, ‘Other Work Experience’, ‘Work History’ and more.
      Use the headings which work best for you.
      When listing your experience, remember to start with the most recent first.
      Don’t dismiss experience gained from unpaid jobs. If you haven’t had paid work experience,
      but have done some volunteer work, make sure you include it. Skills you have developed

         may be useful to the role you are applying for and are equally important as those gained
         from paid work.
         Don’t forget to include some information about times when you may have been travelling or
         working in a different career as you may have developed transferable skills in these periods.
         Transferable skills are important to employers and you should remember to show them on
         your CV.

         IT – state the packages you can use and your level of expertise.
         Languages – which ones and how fluent are you?
         Driving licence/own car may be appropriate to some roles

‘Interests and Activities’
       Some employers value an interests section because it gives them some insight into your
       personality and provides further evidence of your skills and abilities.
       Nobody forces you to have interests, so how you spend your time and what you choose to
       reveal about yourself says a lot about you and your judgement. This section can have an
       impact on selection so think carefully about what you say. For example an employer may
       question why you want them to know you enjoy internet shopping or collecting teddy bears.
       It is good to include interests which demonstrate membership/commitment, achievement, the
       use of skill or personal development. If you have had positions of responsibility you may
       want to have a section for these. If you include such a section, make sure to show what you
       did, the skills you gained/used and the outcome.
       Include two or three interests. If the section is taking up half a page the employer will
       questions your priorities.
       Including common interests e.g. reading, watching films is unlikely to get you noticed.

Referee’s details
      If you have the space, include the contact details of your referees, this may help speed up
      the recruitment process.
      If you don’t have space or do not want your referees to be contacted at this stage, you could
      include a sentence stating ‘References available on request’ or something similar.

Having thought about the information you want to include and how your experience fits with the job
you are applying for, you can compile your CV. It may be difficult the first time you come to write it,
but once you have an idea about what you need to include and how to format your CV, any future
applications should be much easier to complete.

The information in this guide is aimed at those who haven’t written a CV before or who have not
updated one for a long time. However, if you have lots of work experience or are at university after
a period in work, you may want to consider showing this in a skills based CV. You can use
headings of the skills the company is looking for rather than having to create a chronological CV,
which may not highlight your skills or experience as effectively. For advice on how to format this
style of CV and an example, see the following ‘Essentials Series’ handouts available from the
Careers Service:
        ‘Writing a great CV from scratch’
        ‘CVs for Research Students’

On the next pages you will see an example of a 2 page CV for a part-time job. This is not a
definitive guide which you should follow when creating your CV – merely an aid to help you
get started and develop your CV writing skills.

If you have less information to include in your own CV, you may want to create a one page CV.
There is no point stretching the information over two pages when it will be just as effective on one
page. You should concentrate on making sure it shows your skills and experience as best you can.

11. Two page CV example:

                                    Harry Sharma
                                    Flat 1, Cornbrook House
                                     Millfield, Manchester
                                           M1 1UN
                                      Tel: 01161 115 874


  2006–2009     The University of Manchester
                BSc Mathematics with Business and Management
                Currently in the first year of my degree course. It covers a wide range of
                mathematical work in addition to the theory and practice of business,
                management and accounting.

  1999–2006     The Bronte School, Haworth
                4 A-levels: Mathematics A, Law B, German B, General Studies A
                10 GCSEs A*-C including Maths and English

  Work Experience

  2004 – 2006   The Fisherman’s Friend, Haworth
                Counter Assistant
                      I was responsible for serving customers, food preparation,
                      completing orders, cash handling and maintaining health and safety
                      I worked part-time at weekends and evenings while studying for my
                      A-levels. This developed my time management and organisational
                      Developed excellent communication skills in this role as it was
                      important to serve customers quickly and efficiently whilst
                      maintaining a good rapport.
                      Developed the ability to deal with demanding customers when the
                      shop was very busy and to remain calm under pressure.

Positions of Responsibility

Captain of School Cross Country and Fencing Teams

Captain of the School Cross Country and Fencing Teams from 2003-2006. Motivated the
teams with team talks at national competitions. Assisted at training sessions for younger
members of the squad, acted as a mentor for new members of the teams, led practice
sessions when the head coach was unavailable.

Student Representative

Student representative from 2004-2006. I regularly gave talks at open days to prospective
students and their parents, as part of a group of volunteer student representatives, about my
experiences of School and School life. I also carried out short tours of the School promoting
courses and facilities.

IT Skills
Proficient user of Microsoft Office products including word, power point and excel.

Interests and Activities

Sport - At University I have just joined the Fencing Club and the Athletics & Cross Country
Club and hope to represent the university in both sports. I have regularly represented my
county at both sports.

Film - Joined the Film Production Society at university to learn about and take part in the film
production process. In the future, I want to produce my own short film.

Travelling - Recently visited the USA, Canada and Croatia on sports tours with my School and

References available on request

12. CVs - Top Tips:
       There’s no definitive style for your CV. It doesn’t matter if your CV doesn’t look the same as
       a friend’s. Make sure it works best for you and your situation.
       The CV should look well-designed and not seem like a thrown together list of items. You
       don’t need to be a graphic designer – just make it neat, uncluttered and consistent.
       If you create a 2 page document and think it there is too much white space, don’t be afraid to
       make it into a one page CV. Concentrate on your CV showing your skills and experience as
       best it can, rather than how long it is.
       Try not to use templates from a computer programme. They can be inflexible and don’t
       necessarily allow you to control your own document and highlight your strengths. They can
       limit the word space in each section. Also, many can include unwanted formatting, lines and
       headings which can be distracting.

      Make sure the headings for the different sections make sense. There’s no definitive list of
      what each section should be called so it’s up to you what you decide upon. There’s no point
      following ‘Relevant Work Experience’ with a section titled ‘Irrelevant Work Experience’ as an
      employer might question why you included it if it’s irrelevant! Something like ‘Other Work
      Experience’ would be better and more logical.
      Keep sentences and paragraphs short and concise. You don’t need to include an essay
      about experience you have had when a few short and to the point sentences will show your
      skills and experience much better.
      Using bullet points to highlight your skills or experience can be good, but remember not to
      use too many or their impact will be lost.

        Try to avoid colours. Often documents will be photocopied - black and white work best,
        unless you’re applying for work in a creative role when it may be appropriate to use other
        Avoid unusual or fussy fonts. They can be hard to read and if you are emailing your
        application, it may lose formatting and be unreadable.
        Use the same font throughout your CV so it is consistent. Using bold and different font sizes
        for heading and subheadings can show different areas you want to emphasise.

13. Your Covering letter
Your covering letter is a key opportunity to introduce yourself to the employer and show how the
skills, experience or your enthusiasm make you a suitable candidate for the role. A covering letter
for a part-time job does not have to be too long – one page of A4 is about right. If you don’t include
a covering letter you’ve missed out on an opportunity to sell yourself in addition to just your CV.
Employers will read a covering letter if they are sent one. For advice about writing a covering letter,
read the ‘Writing a covering letter from scratch’ handout which is available from the Careers Service.

Your covering letter shouldn’t duplicate your CV - it’s the trailer to get people interested. You can
use it to show some of the skills and qualities you possess which will be backed up by your CV.
Your covering letter should be positive and upbeat. Don’t say anything negative e.g. ‘Although I
don’t have any experience of bar work etc’. Try to show the skills and experience that you have
which will transfer to the job you are applying for rather than highlighting the fact you may not have
experience in that type of role.

Try to include the following information:
        Why you are applying for the job. You can show how your skills, experience or qualities fit
        with what they are looking for.
        What is the attraction of the employer? Why do you want to work for them? You can show
        your motivation for working for them in your covering letter.
        Your availability – when are you available? Is this term-time only or all year? How flexible
        you are in terms of hours you could work? Employers may be looking for someone who is
        available for a particular period of time so this information could be really useful alongside
        your CV.
        If you are applying for a vacation role, you should make it clear when you are available from
        or how long for. Make sure that it is clear where correspondence should go to (term-time or
        home address) so they can get hold of you more easily.

14. Application Form Tips:
If the job you are applying for asks for an application form rather than a CV, most of the information
in this leaflet will still be useful. You will probably need to think about the information you are
including in a slightly different way than you have for creating your CV.

Some top tips for applications are:
      Always follow the instructions – check if you need to include certain information or need to
      attach additional documents. It may seem obvious but an employer won’t consider your
      application if you have failed to follow the instructions correctly.
      Be concise when writing your answers. If it asks for 100 words or less, you need to
      complete it within these guidelines.
      If you have to write answers which show examples from your experience to date, try not to
      use the same example each time. A variety of examples from different situations will help to
      show your skills and experience more effectively.
      Remember to proof read the form and check for spelling mistakes before you submit it.
      Make sure you’ve spelt the company name correctly. Ask a friend to look over it as a ‘fresh
      pair of eyes’ can often see errors more easily than the person that wrote it.
      If you are applying online, try not to leave it to the last minute in case there are technical
      problems or the form takes longer to fill in than anticipated.
      Always keep a copy of your completed form so that you can refer to it and prepare before an

15. Additional help available from the Careers Service
‘Essential Series’ publications available from the Careers Resource Centre and to download
       Writing a Covering Letter from scratch
       Application Forms from scratch
       Preparing for First Interviews including Telephone Interviews

Guidance and help with application forms and CVs
Before you send off your application, you can get feedback from the Careers Service about it. Drop
in advice sessions called ‘Quick Query’ are available on a first come first served basis at the
Careers Resource Centre. The sessions can be used to review your CV, cover letter or application
form and will allow you to develop the skills needed to review your own applications in the future.
Session times vary so check details on our website -

Most importantly, Good Luck!


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