FLORIDA DEPARTMENT OF TRANSPORTATION
State Materials Office
Table of Contents
I. Identifying Reinforcing Steel........................................................................ Page 3
II. Sampling Reinforcing Steel ......................................................................... Page 5
III. Logging Reinforcing Steel Samples into LIMS ............................................ Page 6
IV. Reinforcing Steel Sample Processing ....................................................... Page 14
V. Reinforcing Steel Sample Failures ............................................................ Page 14
Reinforcing Steel Sample Instructions (June 2009) Page 2 of 14
I. Identifying Reinforcing Steel
Reinforcing steel is known by the bar number. Bar numbers are based on the
number of 1/8 inches included in the nominal diameter of the bar. For example,
a #4 bar is equal to 4/8 or 0.500 Diameter (inches).
American steel is marked by four identifying marks:
1st - Producing Mill (usually an initial or symbol)
2nd – Bar Size Number (#3 through #18 [#10 through #57])
3rd – Type (S for Billet, A for Axle, R or ‡ for Rail)
4th – Minimum Yield Strength Designation (60,000 psi or higher)
• 60  or one (1) line for 60,000 psi [420 MPa] strength
• 75  or two (2) line for 75,000 psi [520 MPa] strength
Reinforcing Steel Sample Instructions (June 2009) Page 3 of 14
B. Tags and Mill Certifications - along with the markings on the reinforcing
steel bars, each shipment should include tags and mill certifications.
Tags - Tags should be attached by wire to each bundle of reinforcing
steel. They should be made of durable, waterproof material, and marked
in a legible manner.
Examples of Tags
Mill Certification - Producer’s Mill Certification should be attached to each
shipment of reinforcing steel. The name on the Mill Certification should match 1st
Mark on reinforcement bar
Mill Certification Example
Reinforcing Steel Sample Instructions (June 2009) Page 4 of 14
II. Sampling Reinforcing Steel
Certification and testing for steel is required in Specifications Section 931.
Collect certifications for every shipment and retain them according to the FDOT
Records Retention procedure. Take reinforcing steel samples at the time the
steel is installed and submit them to the State Materials Office for testing along
with the required document.
A. Take one sample for every 80 tons, no matter what pay item or pay items
are being used. Do NOT send a sample for each size or for each pay
item, just one sample representing 80 tons of steel. If your project has
160 tons of steel, send two samples, etc.
One sample is equal to:
1. Three pieces of rebar:
a) Sample the most frequently used size
b) Make sure the pieces are a minimum of seven feet long
c) Take the pieces from the bundle of reinforcing steel and not
the splice bar
2. A tag
3. A mill certification
B. Complete a Sample Transmittal Card. Submit a separate completed
sample transmittal card printout for each steel sample you send to the
State Materials Office.
C. Log the sample into LIMS. Make note of the LIMS Sample ID for your
records. Print the Sample Transmittal Card report with the LIMS Sample
ID. Keep the completed Sample Transmittal Card from B) for your
D. Send one piece, the tag, the mill certification and the printed Sample
Transmittal Report from LIMS to the State Materials Office. Keep two
pieces at the project site in case of a failure.
NOTE: The State Materials Office frequently receives steel samples with no
identifying documentation attached. Since most delivery services know that
reinforcing steel gets delivered to the State Materials Office, it is common for the
State Materials Office to receive a single piece of reinforcing steel with no
Without the C-22 card with the LIMS Sample Id, the tag and the mill certification,
State Materials Office can NOT process the sample. Your sample will remain in
LIMS as “Logged, Awaiting Receipt” and you may have a Final Project Materials
Certification Exception for the steel testing frequency. Attach the documentation
to the steel sample in such a way that it will remain with the sample through the
shipping and delivery process.
Reinforcing Steel Sample Instructions (June 2009) Page 5 of 14
III. Logging the Reinforcing Steel Sample into LIMS
The State Materials Office has developed a login screen specifically for steel
samples. This simplified login screen includes all information needed to identify
the steel sample. To log a reinforcing steel sample into LIMS:
1. Log into LIMS.
2. Click on the Login Tab.
3. Click on the Materials Login icon.
An option list will appear.
4. Click on the Metal Materials login option.
Reinforcing Steel Sample Instructions (June 2009) Page 6 of 14
5. Complete the information on the screen as shown below. Items with red
numbers are required. Items with blue numbers are not required, but you
may wish to include them to further identify the sample.
3a 3b 3c 3d 4 5 6
7 8 9
1. Project-Pay Item-Matl Id-Level-Year/Authority
These five fields are tied together in LIMS. Clicking on the drop down
arrow by any of them will generate a dialog box with all five fields. By
choosing any option, you populate all five fields.
1a. Project ID – Enter the correct Project ID for your sample. Click on the
drop down arrow to proceed. Project, Pay Item, Material ID, Sample
Level, and Spec ID fields are connected in LIMS. When you click on the
Project drop down arrow, a dialog box will appear with all of these fields.
When you choose an option from the dialog box, LIMS fills in all five fields.
1b. Pay Item Number – Choose the combination with the pay item the
sample represents. If the sample represents more than one pay item,
choose the project / pay item combination that has the most reinforcing
steel. You can add any other pay items in the notepad.
1c. Material ID – Select the combination with 180L for reinforcing steel.
Reinforcing Steel Sample Instructions (June 2009) Page 7 of 14
NOTE: If the correct project / pay item / combination with 180L id is not
available, make sure that the one you select has the correct pay item and sample
level. Since these materials are logged under Sample Level V, do not chose a
project / pay item combination with a Q Sample Level. If there is no project / pay
item combination with the correct sample level, contact the FDOT service desk
and request that the correct project / pay item / material id / sample level be
added to your project. By choosing a project / pay item with the incorrect sample
level, you may receive a conflict of interest error later.
1d. Sample Level – For reinforcing steel, the sample level is V.
1e. Year/Authority – Choose the combination with:
• 200801/STD Spec 931 for projects entered in LIMS after 01/2008 with
English pay items
• 200707/STD Spec 931 for projects entered in LIMS before 01/2008 with
English pay items
• 200207/STD Spec 931M for projects with metric pay items
NOTE: LIMS will filter the list if you supply the correct information. To find the
correct combination more quickly from a shorter list:
a. Enter the financial project id and material id and sample level in the
b. Click on the drop down arrow next to the Level field.
Reinforcing Steel Sample Instructions (June 2009) Page 8 of 14
The pay item dialog box will appear with only those pay items with that material
id assigned. Click on the correct combination to highlight it. Click OK to select it
and populate the fields.
2. Resolution – Y/N? This field defaults to yes. Steel is not a Contractor
Quality Control item. Leave it as N.
3. Matl ID On Spec-Level-Auth-Year
These four fields are tied together in LIMS. Clicking on the drop down
arrow by any of them will generate a dialog box with all four fields. By
choosing any option, you populate all four fields.
3a. Matl ID On Spec – If the correct project / pay item combination with a Matl
Id of 180L is not on the project / pay item drop down list, click on the drop
down arrow. Choose the combination of 180L.
3b. Level – V
3c. Auth – STD Spec 931 (English) or STD Spec 931 M (metric).
3d. Spec Year – 200801
NOTE: Only use the 200801 option for English pay items in the Material Id (on
Reinforcing Steel Sample Instructions (June 2009) Page 9 of 14
Here is the example of the correct combinations.
4. Sub Matl Id – If you use the Matl ID On Spec field, enter 180L in this field.
If you don’t use the Matl ID on Spec field, leave this field blank.
5. Sample No – Enter the FDOT sample number.
6. Date Sampled – Enter the date the sample was taken.
7. Sta From – Enter the beginning station representing the material location.
8. Sta To – Enter the ending station representing the material location.
9. Samp From – Enter the location where the sample was taken. Some
examples are stockpile or the station where the sample actually came
10. Rdway Side – Select from the drop down: R = right; L = left; C =
11. Offset Dist – Enter the distance from the survey line the sample was
12. Offset Dir – Enter R for right of the survey line or L for left of the survey
13. Mainline – if the survey line is a mainline, enter Y for yes. Otherwise,
enter N for No.
14. Reference Line – Choose the correct survey line from the drop down list.
If another line was used, choose notepad and enter the correct information
in the notepad.
15. Quant Rep – This field is part of the Quant Rep field from the Sample
Transmittal card. The Sample Transmittal card input in this field is both
the quantity and the unit of measure; for example, 80 TN. In LIMS, the
input is broken into two fields; Quant Rep and Unit of Measure. To use
the previous example of 80 TN, enter 80 in the quantity represented field
and TN in the Unit of Measure field.
Reinforcing Steel Sample Instructions (June 2009) Page 10 of 14
16. Unit of Measure – See above.
17. Intended Use – Enter what the steel is being used for; for example,
18. Sampled By (TIN) – Enter the Technician Identification Number of the
person who sampled the reinforcing steel.
19. Road Number – Enter the State/County/City designated Road Number.
20. Destination Lab ID – This field is not blank in LIMS. It defaults to the Lab
ID your User ID is assigned to. Enter DSM001. If you don’t change the
field from your Lab ID to DSM001, the State Materials Office will not be
able to receive the sample.
21. Size – Enter the bar size, for example, 6.
22. Grade – Enter the grade of the steel, for example, Grade 60.
23. Heat/Serial Number – Enter the heat identification number including any
24. Submitted By – Enter the name of a contact person. This should be
someone who knows enough about the sample to answer questions in
case the State Materials Office needs to call.
25. Of – Enter the company or office where the contact person works.
26. Phone – Enter the phone number of the contact person, including the
27. Address – Enter the contact person's street address.
28. Enter the city in this field.
29. Enter the state abbreviation in this field.
30. Enter the zip code in this field.
31. Remarks – This field is limited to 66 characters. Include in the remarks as
much of the information below up to 66 characters. Use Notepad for items
longer than that. Include the contact person's email address.
Reinforcing Steel Sample Instructions (June 2009) Page 11 of 14
Here is an example of the completed login screen.
The next fields are not part of completing the login screen. Once the login
screen is complete, follow these steps to get a LIMS Sample Id and complete the
login process for the sample.
32. Initiate – Once you have input all the sample information, click on the
Initiate icon. LIMS will review the input data for completeness and
correctness. If any required fields are missing or incorrectly formatted, you
will receive an error message.
After clicking on the Initiate icon, you will see a message in the lower left corner
of the screen “1 Sample Initiated; Waiting for Processing”.
Reinforcing Steel Sample Instructions (June 2009) Page 12 of 14
33. Notepad – If you want to add additional information to the sample that will
not fit in the remarks field, use this icon to open the notepad if needed.
a. Click on the Notepad icon.
b. Type in the information.
c. Click on the Save icon to add the notepad to the sample and return
to the Sample Login Screen.
34. Sample Card C-22 – Click on the Sample Card C-22 icon to generate a
report that looks like the Sample Transmittal Card.
Print out the report and attach to your sample.
35. Process (Save) – Click on the Process (Save) icon. This is how a sample
is processed and saved to the database. If you abandon the sample login
after initiating a sample but prior to processing, no LIMS Sample ID is
assigned and the sample information is lost. You will have to reenter the
When you click on the Save icon, you will receive a message “Sample
XXXXXXXXXX Logged” (XXXXXXXXXX = LIMS Sample ID)
Reinforcing Steel Sample Instructions (June 2009) Page 13 of 14
IV. Reinforcing Steel Sample Processing
Once you’ve logged the sample into LIMS, send it to the State Materials Office.
You can find information on submitting samples to the State Materials Office on
the State Materials Office website at:
When the sample is physically received at the State Materials Office, laboratory
personnel will receive the sample in LIMS, perform testing, enter the test results,
validate and approve the sample provided all identifying documentation has been
The normal turn around time for the entire process is around ten working days.
Be sure to check the sample status using the Sample Status by Sample ID
screen under the Status tab in LIMS before calling the State Materials Office. If
after ten working days, your sample is still awaiting receipt, contact the State
Materials Office Physical Laboratory.
V. Steel Sample Failures
If the reinforcing steel sample fails, State Materials Office laboratory personnel
will contact the project personnel by phone. If you are contacted by the State
Materials Office that the reinforcing steel sample failed:
1. Send the two pieces you set aside in case of failure to the State Materials
Office for retesting with a copy of the original C-22 Card with the LIMS
Sample ID written in the upper left hand or a copy of the Sample
Transmittal Card C-22 report with the LIMS Sample Id securely attached
to the two steel pieces.
2. Do not log in a new sample into LIMS. The State Materials Office will
retest the material on the same sample using the same LIMS Sample Id.
3. The State Materials Office will notify you of the results of the retest.
Reinforcing Steel Sample Instructions (June 2009) Page 14 of 14