HOW TO PLAN YOUR SAFETY EXPO by howardtheduck

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									HOW TO PLAN YOUR SAFETY EXPO

“HOW TO PLAN YOUR SAFETY EXPO”
• Establish a Leadership Team from all sections of Hanford. • Represent all contractors/projects/bargaining unit personnel on the Leadership Team. Ask for volunteers first.

“HOW TO PLAN YOUR SAFETY EXPO”
• Attempt to get compatible membership on Leadership Team. • Leave egos at the door! • No hidden agendas. • Have interchangeable roles on Leadership Team.

“HOW TO PLAN YOUR SAFETY EXPO”
• Place one member as the Lead on all teams (Topics, Communications, Logistics, Special Events, Legal, Community Outreach and Vehicle Accident Demonstration. • This person will report to Leadership Team on all issues.

“HOW TO PLAN YOUR SAFETY EXPO”
• Assign some to the administrative details (minutes, agendas, etc.). This is a critical position and needs a lot of commitment from the individual assigned.

“HOW TO PLAN YOUR SAFETY EXPO
• When in doubt, DON‟T. Always defer to Leadership Team those decisions that require input for specialized personnel (Legal, Contracts, etc.). • Get Legal and Contracts involved on the front end of planning.

“HOW TO PLAN YOUR SAFETY EXPO
• Ensure all participating personnel have permission from their immediate management. This is especially true for bargaining unit personnel.

“HOW TO PLAN YOUR SAFETY EXPO”
• Ensure that all employees know when and where EXPO will be held through work site communications.

“HOW TO PLAN YOUR SAFETY EXPO”
• Seek out all the possible voluntary participants early. This would include participating Law Enforcement, Fire Departments, Coroner‟s Office, Highway/State Patrol, etc. They need to schedule their time very early as they do their equipment.

“HOW TO PLAN YOUR SAFETY EXPO”
• Invite all participating School Districts early (6 Months) then follow-up with another invitation one month out. Go out and visit the schools to personally invite them.

“HOW TO PLAN YOUR SAFETY EXPO”
• Invite members of the Senior Community, retirement homes, nursing homes, etc. EXPO has something to offer everyone.

“HOW TO PLAN YOUR SAFETY EXPO”
• Seek out a Communications person from a contractor to assist in getting the word out early and often. These people have the communications contacts necessary to effect good public relations.

„HOW TO PLAN YOUR SAFETY EXPO”
• Get the sponsoring contractor to assign a strong “Champion” to the EXPO. This Champion must believe in the benefits of EXPO in order to be able to support it to upper management.

“HOW TO PLAN YOUR SAFETY EXPO”
• The vehicle accident demonstration is the “Hallmark” of the EXPO so assign the proper person to lead this team.

“HOW TO PLAN YOUR SAFETY EXPO”
• Don‟t be afraid of new ideas.

“HOW TO PLAN YOUR SAFETY EXPO”
• Always conduct a Lessons Learned after each EXPO and take action on those items. • Poll the vendors on ways to improve the EXPO and act on items presented.

“HOW TO PLAN YOUR SAFETY EXPO
• Involve the Convention Center personnel on all issues related to their facility. Have one person from EXPO assigned to work with the Convention Center personnel.

“HOW TO PLAN YOUR SAFETY EXPO”
• Take the Convention Center contract through Contracts Administration for approval and payment.

“HOW TO PLAN YOUR SAFETY EXPO”
• Ensure that all literature that is going to be presented is approved by the Topics Team prior to the event. • Controversial issues should be discussed with the Champion and Legal for resolution. Avoid political or sensitive issues.

“HOW TO PLAN YOUR SAFETY EXPO”
• Get a Community Outreach Team started to focus on going into the community and inviting other businesses/industries.

“HOW TO PLAN YOUR SAFETY EXPO”
Invite vendors early. How to get vendors. • No admission charge • Support vendors • Show them you care • Give them great service

“HOW TO PLAN YOUR SAFETY EXPO”
• • • • • • Procurement Phone calls Mailers Posters throughout the community Call backs Use a single point of contact (POC)

“HOW TO PLAN YOUR SAFETY EXPO
• Send welcome/confirmation letters


								
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