How to use the Monthly Catalog

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The Congressional Information Service Index (CIS) is in three parts: (1) INDEX, (2) ABSTRACTS and (3) LEGISLATIVE HISTORIES. CIS indexes Congressional publications including House and Senate reports, hearings, committee prints, and public laws. The annual bound volumes are on the index tables in government documents. CIS is also online. Use a ROSI computer in the Library or from off-campus go to <> select the “Government Resources” menu, then LexisNexis Congressional (Available to the UNK community only). HOW TO FIND INFORMATION ON YOUR SUBJECT 1. Use a CIS “Index” volume; find your subject in the “Index to Subject and Names” section. For example: If you are interested in drug and schools, you might look up “Drug-Free Schools”. The entry in the index would appear as follows:
Drug-Free Schools and Communities Act Drug abuse prevention and educ programs in elem and secondary schools, review, H341-15 Elem and secondary educ aid programs, extension and revision, H343-1, S541-35.12


Note the number after each title. For example, in the first title given above it is “H341-15”. For newer years, the index provides access to documents published in one year. Older years have cumulative indexes covering several years. Use the abstract volume that matches the year of your index. In the case of a cumulative index, the year given in bold face type tells which abstract volume to use. In the front of each abstract volume are documents from the House of Representatives which have numbers beginning with “H”. After these are documents coming from Joint Committees and these have the letter “J” before the number. Senate publications follow those of Joint Committees and have numbers which begin with “S”. The entry in the 1994 abstract volume for the above document looks like this:
FIELD HEARING ON THE DRUG-FREE SCHOOLS AND COMMUNITIES ACT. June 19, 1993. 103-1 iii + 92 p. GPO $3.50 S/N 552-070-16346-8. CIS/MF/3 Item 1015-A; 1015-B. Y 4. ED 8/1: 103-47. MC 94-20861. Committee Serial No. 103-47. Hearing in Chadron, Nebr., before the Subcom on Select Education and Civil Rights to examine Department of Education drug abuse education and prevention programs in elementary and secondary schools, in connection with reauthorization of the DrugFree Schools and Communities (DFSC) Act of 1986 providing grants to States and local governments for school-based drug abuse prevention programs. H341-15.1: June 19, 1993. P. 5-50. Witnesses: STEVENS, Karen, Project Director, DFSC Act, Nebraska Department of Education. H341-15


Write down the call number, “Y 4. ED 8/1: 103-47” and the title of the document. In newer CIS volumes, the call number has a tiny circle in front of it. If the number you found in the index is a subdivision, such as “H341-15.1” or “H341-15.2”, go back to the beginning of the entry (H341-15) to find the call number and title. Almost all call numbers in CIS will start with a “Y 4.” or a “Y 1.”. Most of the Y 4.'s are in paper, but selected committees newer publications are on microfiche (located in the government documents microfiche cabinets). Look up your call number in the List of Classes of United States Government Publications Available for Selection by Depository Libraries and the check mark indicates if the Library receives the item in paper (P) or microfiche (MF). Documents with “Y 1.” call numbers are on microfiche and are also located in the documents microfiche cabinets. Older House and Senate publications (published before the 96th Congress) are in paper format; ask at the documents office for help finding these.


Personal names, such as the names of witnesses, are included in the “Index to Subjects and Names”. Following this index is a title index which should be used if you have the title of a specific congressional document. EXCEPTIONS: Occasionally you may find a document which has no call number. This generally means the Library will not have it. Documents that the Library does not have may be ordered through Interlibrary Loan. Forms to request materials are on the ROSI online system in the “Quick List.” The “Legislative Histories” volumes summarize laws that have passed and list hearings, reports, and committee prints that pertain to each law. Government documents, including microfiche, may be checked out of the Library. Most paper documents check out for four weeks. Microfiche and portable microfiche readers check out for one week. Items may be checked out at the main floor circulation desk. Ask at the documents offices (days) or reference desk (nights and weekends) if you need help or have questions.





Diana J. Keith Associate Professor Head, Government Documents Department Calvin T. Ryan Library University of Nebraska at Kearney Revised October, 2002

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