How to Make Travel Reservations by howardtheduck

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									How to Make Travel Arrangements

Travel Agency: Phone Number: Website: Benefits:

Travel Incorporated 770-291-5190 (Toll free 877-548-2996) Access to best fares; All state contract airfare rates, New GT-only Delta agreement, Special contract pricing agreements with hotels and map feature to find hotels close to meeting destination Airfare, Hotel, Rental Car Reservations Convenience and flexibility; Customize up to 4 e-mail notifications, Travel arranger can make reservations on behalf of traveler, Employee can use personal credit card or directly bill airfare, if authorized


Web Booking: Airfare, hotel, car rental $9.50-$12.50 Web Booking: Hotel, car rental only $7.00 Agent-assisted on-line booking (special requests) $17.00 Traditional agent booking of airfare, hotel, car rental $23.00 Domestic / $34.00 International Ticket exchanges $9.50-$23.00 Erin Drachman (770-291-5160) Travel Incorporated has found a way to make completing a Travel Profile simple, with eProfile. An eProfile is required for authorization of direct billing and access to the Cliqbook web booking tool.

Account Rep: Email: Eprofile:

To create a new Eprofile use this link: Create new eProfile To update an existing eProfile use this link: Update an eProfile

Cliqbook Web Booking Tool:

Cliqbook is an online booking tool that allows you to make travel arrangements that conform to Georgia Tech’s travel policy guidelines, including special contract pricing. Concur is the company that provides the Cliqbook tool. Employees may access the web booking tool via the following link:

How to Directly Bill Airfare:

1. Traveler and/or arranger complete Eprofile via Travel Inc website. 2. Traveler submits Request for Direct Billing form to GT AP Travel Team. 3. GT AP authorizes request and updates web booking tool, Cliqbook, to permit direct billing. 4. Traveler books airfare on Cliqbook and receives electronic itinerary. Or via a Travel Inc agent

Link to Form: Request for Direct Billing form Presentation: New Process for Web Booking and Direct Billing of Airfare

Rental Car Contracts:

Hertz, Enterprise, National Hertz and National include GT contract benefits of CDW/LDW insurance included in rate Hertz Rental Car Enterprise Rent-A-Car National Car Rental

Other options?

Travelers may book directly with airlines, hotels, rental car companies and seek reimbursement via the TES with paid receipts to support the expense.

Have a question regarding GT travel?

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