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How to Arrange an Event with OCDF

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					Our Chinese Daughters Foundation
How to Arrange an “Event” with OCDF?
OCDF makes it easy for any group to host an informational workshop without breaking a non-profit groups budget. We know volunteer-run adoption support groups are under-funded and under-staffed, and we can help you develop an effective, inexpensive, educational presentation in 7 simple steps: 1) Choose an OCDF Workshop or Speaker Topic or consider having a Chinese Culture Day or Culture Camp Weekend! Here are a few popular suggestions for topics for adoptive families: “Returning to China with your Adopted Child” “What’s in an Orphanage File?” “Walking Down the Village Path – Meeting Birthparents in China” “Living in China with your Adopted Child” “The Status of Orphanages in China” “AIDS in China and how it’s impacting Children” “Forming a Multicultural Family” We have many other topics and several speakers to select from! Chinese Culture Day or Culture Camp Weekends: Half-day, full-day or weekend events can be arranged through OCDF. We can work with you to host Chinese culture speakers, crafts programs and culture workshops for kids/parents. These activities are family friendly. OCDF has craft kits and instructors for over 40 artisandesigned and traditional Chinese crafts for kids and adults including Chinese musical instruments and dance. These come with handouts, CDs, and supplies. These are also wonderful for heritage days and birthday parties! OCDF also will provide in-service training programs for classroom teachers, homeschoolers, and parents related to 40 different Chinese Culture theme activity books designed for k8 children being published this year. Visit the OCDF website for information about us www.ocdf.org or contact Jane Liedtke Jane@ocdf.org 2) Decide on a Venue Look for low-priced or free community space for your workshop. Schools, churches, civic centers, clubs (particularly service organizations), adoption agencies, library meeting rooms, and office conference centers are common choices. Check with your membership to find personal

Our Chinese Daughters Foundation (OCDF)
109 W. Monroe St., Bloomington, IL 61701 USA or 199 Chaoyangmennei, Richland Court 105 & 112, Beijing 100010 China Telephone in USA: 309-829-8202 in China: 011-8610-8403-4979

www.ocdf.org

Our Chinese Daughters Foundation
connections to inexpensive rooms. OCDF is a non-profit foundation, which sometimes lowers space rental fees. Ideally, you want your venue to be easily accessible, centrally located, and have adequate parking. How much room do you need? Base your decision on these factors: Figure out how many families are in your group. Decide if you are going to be selling “Marketplace” merchandise on tables (and how many tables). Will you be providing child-care for workshop attendees and shoppers, and will you need an additional room for this service (away from where the speaker will be)? Will you be having a craft room for kids (and how much space do you need for that)? 3) Finance Your Workshop AND Make Money for Your Group! Funding Ideas: Organize OCDF Marketplace Shopping for the day of your event, and use your profits to pay your workshop expenses. Marketplace Fundraising is popular throughout the country, and consists of high quality items purchased directly from vendors in China (lots of great stuff you will not find in other catalogs!). It is an excellent place to stock up on gifts, classroom presentation souvenirs, craft kits, and inexpensive goody bag/party favors. OCDF can send you merchandise to sell or we can be a vendor at your workshop, and your group will retain 10% of the sales income. When your organization has a big holiday or adoption-related event scheduled, we are able to send staff from throughout the US to assist in the China marketplace. The merchandise is priced intentionally lower than other vendors because we are a non-profit organization, and wish to only cover costs of bringing the merchandise to you. Visit www.ocdf.org and click on our newsletters or catalog (such as Fall 2006, Winter 2007) for an idea of some of the items available for the Marketplace that your membership/participants could purchase. OCDF will pay the shipping to your event location (to the home of a volunteer typically) and your organization pays for the return of the merchandise to OCDF. We can help you estimate based on attendance how many tables and therefore how many boxes of merchandise are needed. Team up with an adoption agency (or another International Adoption parent support group) to co-sponsor OCDF to speak. Our topics are universal and although we are China-based adoptive parents, our information and ideas are very relevant to parents of adopted children from all other countries as well. Schedule us to speak as part of another FCC or local adoption event, where admission fees would cover any OCDF speaker’s cost. Culture Day, adoption conferences or workshops, speaker forums, and adoption agency open-houses are options. Mini-grants are sometimes available from adoption organizations. 4) Publicity We will help you design an easy PR campaign to bring in workshop attendees and Marketplace shoppers. OCDF can supply you with brochures, pre-written emails to send to your membership, a format for promotional flyers, and free hand-out examples for download or

Our Chinese Daughters Foundation (OCDF)
109 W. Monroe St., Bloomington, IL 61701 USA or 199 Chaoyangmennei, Richland Court 105 & 112, Beijing 100010 China Telephone in USA: 309-829-8202 in China: 011-8610-8403-4979

www.ocdf.org

Our Chinese Daughters Foundation
copying. We suggest that you set a workshop date that gives you plenty of time to advertise (3 to 6 months out), and that you send an immediate “save-the-date” email or newsletter blurb to all potential attendees and local adoption agencies. Consider opening the event up to the community and post in community events sections of church/temple newsletters or town newspapers. 5) Volunteers OCDF can give you an estimate on the number of volunteers needed for your event, based on the number of families in your group and whom you are targeting your workshop toward. A couple of volunteers can work a small event with 4-6 tables, while 8-12 parents are utilized for a large event that is including a big Marketplace. Waiting Families are a great source of volunteer energy, and we encourage groups to actively seek their participation. A wonderful added benefit to working an event: volunteers receive 10% off of the Marketplace merchandise when they work a half-day or 2-3 hour shift, or do set-up or pack-up. 6) Flexibility Sometimes OCDF can work with you so that speaker costs are reduced or there are no costs for the speaker! OCDF wants to visit places off the beaten path as well as large adoption groups. We know it’s hard to sponsor speaker travel costs for example. If we have an OCDF joint event – where OCDF has a 1-2 day event with Chinese Culture Camp or Craft Programs or can promote our OCDF China Tour programs through the event, we can consider waiving the speaker’s fee. If your FCC group volunteers, without 10% off for the volunteers, we can also consider no speaker’s fee. We will work with YOU to make the program a win-win and success. Our goal is to be supportive of your group but also cover our costs as a non-profit organization. 7) Contact OCDF for our Event Planning Form! If you or your group has been thinking of sponsoring a workshop and you would like more detailed information about OCDF’s 7 simple steps, please email Amy Witzig amy@ocdf.org or call 309-829-8202 (EST) and leave a message. Amy would be happy to talk with you about pulling together a worthwhile experience for your families, and answer any of your Workshop or Marketplace questions.

Our Chinese Daughters Foundation (OCDF)
109 W. Monroe St., Bloomington, IL 61701 USA or 199 Chaoyangmennei, Richland Court 105 & 112, Beijing 100010 China Telephone in USA: 309-829-8202 in China: 011-8610-8403-4979

www.ocdf.org


				
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