How to Set up an Intranet

How to Set-up an Intranet A Guide for the non-IT person The first thing you need to know is that you don’t need to be a programmer; neither do you need to be able to use HTML - or to even know what it is. Setting up an intranet is much easier than you think. If you have basic PC skills you can be up and running in no time. All you need is a good Internet/Intranet package and some space on your server (which your IT person should be able to provide) For the purposes of this guide we will be using Microsoft FrontPage as the programme for setting up an intranet – but there are many other products available on the market which are equally as effective. Introduction Like with any other product for the PC, the best, and indeed the only way to get acquainted with Microsoft FrontPage is through hands-on practice. However, you do need somewhere to start and the purpose of this guide is to bring you through the basics of using FrontPage. It is recommended that you read this and work on FrontPage at the same time. That way you can see for yourself how easy it is to build Web sites every bit as sophisticated and attractive as those you see on the World Wide Web. Of course the other advantage of doing both at once is that this guide will make a lot more sense. Think about it this way – if you were describing to someone how to tie a shoe lace and they had never even seen a shoe (not to mind a lace), it wouldn’t make much sense – in fact it would probably sound like a very complicated process. So believe me when I say that it does make it easier if you work and read at the same time. What You Will Learn There are two things that you need to learn:1: Creating and Editing Web Pages This section will bring you through the basics of how to create and edit Web pages; work with text and hyperlinks; add pictures, animations, clip art, and files; design a Web site structure; and create a Web site. It will not teach you everything there is to know, but it should teach you enough for you to be able to start your own Intranet. 2: Designing and Publishing a Web In this section, you will learn how to create navigation hyperlinks; add shared borders and navigation bars to pages; insert page banners; apply and customize a graphical theme; check spelling and replace text across the Web site; sort and organize files and folders; view Web site reports; and preview and publish the finished Web site. Creating and Editing Web Pages Starting FrontPage The Intranet is a great way for people to communicate with each other within your company. Each department can have its own pages giving your employees an insight into what happens within the department and communicating key pieces of information. You can create a collection of one or more pages on which you can share all sorts of information. This booklet will introduce you to Web page creation and Web site management, two aspects that will show you how easy and fun it is to build and maintain a Web site with Microsoft FrontPage 2000. You will learn how to:  Start Microsoft FrontPage.  Create and edit Web pages.  Work with text and hyperlinks.  Insert pictures and files.  Position objects.  Add a feedback form.  Create a Web site structure.  Save your work. Starting FrontPage If you haven't already installed FrontPage, this is a good time to do it. You can’t really go any further without it. To start Microsoft FrontPage Start button On the Windows taskbar, click the Start button, point to Programs, and then click Microsoft FrontPage. FrontPage opens and displays a blank page ready for editing. Immediately you will see that FrontPage has the same “feel” as other Microsoft Products. The toolbars and menus will generally look fairly familiar. You’ll also find that the keyboard shortcuts work, which is useful if you are accustomed to using them. The Standard and Formatting toolbars are displayed by default. They provide easy access to the commands you will use most often when working in FrontPage. What is the Views bar? The icons on the Views bar provide different ways of looking at the information on your page or in your Web site. As you work with FrontPage, you'll frequently switch between views, depending upon what you are doing. Think of it in terms of “Normal Layout” and “Page Layout” in Word. Each is useful depending upon what it is that you are doing. When you start FrontPage, Page view is displayed by default. Page view is used to create and design Web pages. As you add information and pictures, page view displays them as they will appear in a Web browser. All HTML code is automatically created in the background and you don't need to manually edit any code unless you really want to (you are quite unlikely to ever want to use HTML). The easiest place to begin working is in Page view. We’ll learn about the other views later in this section. Getting Started Until it is published for the first time, a Web site is a work in progress. If the task of putting together a whole site seems daunting to you, don't worry. You can gradually add information and other pages to your Web site as you need them. A good web site is never finished as it is constantly being changed and new additions are put in place. Once you have created your web you can change any or all of it at any time. With FrontPage, you can get started easily by simply typing text on the blank document that Page view provides. For this lesson, we'll begin with the “Home Page” -- the default document that greets your visitors when they surf to your Web site. To Create A Home Page The home page is the front door to your Web site. It’s the place you say hello and welcome and where you give your visitors some information about the content or subject matter of your site. You should use it to spark interest in the people looking at your site. The home page also contains links to the other pages in a Web site. 1. On the blank page in Page view (in Frontpage), type Welcome To My Web Site! and then press ENTER. (hint: when you open Frontpage it automatically opens on a blank page) 2. Next, type the sentence Take a look around and see what you can learn. There are lots of interesting pieces of information to be found. Press ENTER. When you are ready to create your own site you can import text from existing documents directly onto your Web pages without having to retype anything. Your page should now look like this: Next, let’s add a picture to the page. Pictures can be from clipart or scanned photographs, drawings, or computer graphics, To Insert A Picture On The Home Page 1. 2. On the Insert menu, point to Picture, and then click Clipart. Choose a picture and click ok to insert it as you would with any Microsoft product. We are going to link this picture to your company telephone list – so choose one that you think would be appropriate. 3. If you wish to insert your own picture select “from file” instead of “clipart” then find the picture and click insert. In the next steps, you'll create a hyperlink from the button you just placed on the home page. How Can I Make A Hyperlink? 1. On the home page, click the telephone picture - eight small squares around the outline of the picture will appear. These can be used to resize a picture or change its appearance. When a picture is selected, FrontPage also displays the Pictures toolbar below Page view. The Pictures toolbar provides picture editing and formatting tools similar to those you would have sued with other packages 2. On the Insert menu, click Hyperlink. FrontPage displays the Create Hyperlink dialog box. Here, you specify the target of the hyperlink you are creating. This can be a page or a file in your Web site, on your local file system, on a Web server, or on another site on the World Wide Web. Click the find file button to locate your document. When you have found it click on it and click ok. The information in the URL box will change to indicate the location of your document, If you are adding a link to a website you could type it directly in to the URL box after the http:// prefix. For example http://www.aughinish.com 3. Click OK to finish creating the hyperlink. You may notice that the appearance of the button itself hasn't changed. Creating a link from text is done in the exact same manner. Unlike text hyperlinks, which change the colour of the clickable text and underline it, picture hyperlinks do not automatically indicate the presence of the hyperlink in an obvious way. This is intentional, because changing the appearance of the picture could obscure the intended page design in some cases. You can quickly check the existence of a hyperlink from a picture by moving the mouse pointer over the picture. If a hyperlink is present, FrontPage displays the URL the hyperlink points to on the status bar. Formatting Text Nothing could be simpler – just use the same tools you would use with any other Microsoft product. To Save The Current Page 1. On the File menu, click Save As. FrontPage displays the Save As dialog box. Here, you can specify the location for the current page, and review or change the page title, the file name, and the file type. 2. Next to the Page title field, click the Change button. FrontPage displays the Set Page Title dialog box. Here, the default page title is based on the first line of text on the current page. A title identifies the contents of a page when it is displayed in a Web browser. In the Set Page title box, type The Company Home Page and then click OK. 3. In the Save As dialog box, the default file name is based on the first line of text on the current page. 4. In the File name box, change the suggested text to homepage, and then click Save. FrontPage saves the current page. Page View Options Page icon While creating the home page, you've worked exclusively in normal Page view, but there are three different ways you can choose to look at the current page. To display HTML tags on the current page  In Page view, click Reveal Tags on the View menu. FrontPage displays graphical representations of standard HTML tags for the current page. This display is useful for people who want to know where HTML tags are placed while they design their pages. (you’re not likely to need to use this)  To hide the tags, click Reveal Tags on the View menu a second time. To display the HTML of the current page  In Page view, click the HTML tab at the bottom of the page. This is the HTML code that FrontPage has created so far while you were designing the home page. Web browsers decode these instructions to display the page. The HTML tab in Page view is intended for experienced Web developers and page designers who want to customize the HTML that FrontPage creates.  Click the Normal tab at the bottom of the page to return to normal Page view. To Preview The Current Page  In Page view, click the Preview tab at the bottom of the page. Looking at your page on the Preview tab is a quick and convenient way to see how certain elements -- including animations, movie clips, tables, and lists -- will appear in a Web browser.  Click the Normal tab at the bottom of the page to return to normal Page view once again. Creating a Web with FrontPage A Web site is the collection of a home page and its associated pages, graphics, documents, multimedia, and other files. Web sites are stored on a Web server or on a computer's hard drive. FrontPage-based Web sites also contain files that support FrontPage-specific functionality and allow Web sites to be opened, copied, edited, published, and administered with FrontPage. By now you have learned how easy it is to create a Web page with FrontPage. As soon as you start the application, you can start typing and editing, then save the document to your hard drive -- much like a word processor. While you can certainly choose to put together an entire Web site like this, it can take a lot of manual work and attention to detail to maintain hyperlinks and source files, and keep your content up to date. When you save your pages to a Web site, FrontPage can automatically manage and repair hyperlinks, organize files and folders, maintain dynamic navigation bars, check spelling across all pages in the Web site, and generate reports that point out problems with your pages and files. To create a new Web site 1. On the File menu, click Close to close the current page. 2. On the File menu, point to New, and then click Web. FrontPage displays the New dialog box. Here, you can choose from several Web site templates and wizards, specify where you want to save your Web site, and what you want to call it. 3. Make sure the One Page Web template is selected, and then press TAB. Pressing the TAB key moves the selection to the field where you specify the name and location of the new Web site. 4. In the Specify the location of the new Web box, change the suggested name to C:\My Documents\My Webs\Millennium and then click OK. FrontPage creates a new Web site named "Millennium" and displays its name in the title bar at the top of the FrontPage application window. Because you'll be working with several files in your Web site, FrontPage also displays the Folder List, where you can see the files and folders in your current Web site, similar to files and folders in Windows Explorer. You'll learn how to use the Folder List later, in Lesson 2. Navigation icon 5. Click the Navigation icon on the Views bar. When you have a Web site open, the icons on the Views bar let you look at the information in your Web site in different ways. Navigation view shows a graphical representation of the structure of your Web site. Because you created a one-page Web site, FrontPage has automatically designated it as the Web site's home page -- indicated with a small icon of a house. While in Navigation view, FrontPage also displays the Navigation toolbar, which you can drag anywhere on your screen. Next to the Views bar, FrontPage displays the optional Folder List, just like it did in Page view. Creating a Web site structure in Navigation view enables features such as page banners and navigation bars that are automatically updated whenever you change, add, or remove pages in your Web site. This makes it easy to change things around. You'll learn more about these features later. To create a navigation structure New Page button 1. In Navigation view, click the New Page button on the toolbar. FrontPage creates a new page labelled "New Page 1" below the home page. Pages in Navigation view aren't the actual pages in the current Web site; they are placeholders that point to them. This way, you can easily experiment with the structure and organization of a Web site before you create its content. 2. To quickly create more pages, hold down CTRL on your keyboard and press N. Try this a few times.. The pages you just created appear below the home page, because the home page was selected when you issued the command. In Navigation view, the selected page is blue, while others are yellow. 3. With the home page still selected, press TAB. Pressing the TAB key moves the selection to the next page in the structure and activates the page title for editing. 4. When New Page 1 is selected, type Background and then press TAB. "Background" is the page title of one of the pages you'll create for the Millennium Web. Next, you'll specify the page titles for the other pages. 5. When New Page 2 is selected, type Destinations and then press TAB. 6. When New Page 3 is selected, type Photo Album and then press TAB. 7. Finally, when New Page 4 is selected, type Links and then press ENTER. Pressing ENTER after editing a page title saves the new title without selecting another page. To deselect all pages, click anywhere outside the pages in Navigation view. Your screen should now look like this: You can quickly open pages in Page view for editing by double-clicking the pages in Navigation view or in the Folder List. To import a page into a Web site 1. In Navigation view, double-click the Home Page to open it in Page view. FrontPage opens the blank home page that was created from the Web site template. 2. On the Insert menu, click File. FrontPage displays the Select File dialog box. Here, you can insert Web pages, word-processing documents, text files, and other documents on the current page. 3. In the Select File dialog box, navigate to the folder where you saved the first page that you created. 4. When that folder is displayed in the Look in list of the Select File dialog box, click the file named homepage, and then click Open. FrontPage imports your previously saved home page to the current page. Save button 5. To save the current page to your Web site, click Save on the File menu, or click the Save button on the toolbar. FrontPage displays the Save Embedded Files dialog box. Here, you can preview, rename, save, and update embedded files that the current Web site will use. 6. In the Save Embedded Files dialog box, click OK. FrontPage saves the home page as Index.htm and saves a copy of the embedded picture file to the current Web site. Home pages have reserved names FrontPage will automatically name home pages one of two reserved names that you should not change unless you need to. If you are running local Web server software such as Microsoft Personal Web Server or Internet Information Services (IIS) on your computer, the home page will be named Default.htm. If you do not have a local Web server installed, or when you save a page to your local hard drive instead of a Web site on a Web server, the home page will be named Index.htm. These names are reserved for home pages because Web browsers will automatically look for them when a site visitor types the URL to your Web site without a specific page reference. Creating Web Content Now that the home page is part of the current Web site, you will create the content for the other pages in the Millennium Web. To edit the Background page 1. Click the Navigation icon on the Views bar to switch back to Navigation view. In the Folder List, the file names of the other pages were automatically derived from the page titles you typed into the pages in Navigation view. For this tutorial, we won't change the names. 2. Double-click the Background page to open it in Page view. This page will provide some background about your company. When the blank page is displayed in Page view, type in “This is a brief history of our company from its foundation to date. We hope that it will help you to understand our business” 3. On the toolbar, click the Save button to save changes to the Background page. Next, you will prepare the page titled Destinations. It will tell site visitors about popular travel destinations that many people will visit to celebrate the new millennium. On this page, you will also provide a feedback form that collects travel ideas from people browsing the Millennium Web. To edit the Destinations page 1. On the toolbar, click the Folder List button to show the Folder List in Page view. 2. Double-click destinations.htm in the Folder List to open the page in Page view. 3. Click the Folder List button to hide the Folder List. When the blank page is displayed in Page view, type in “Here are some of the places that people are visiting to celebrate the new millennium” 4. On the toolbar, click the Save button to save changes to the Destinations page. Automatic Spelling Checks In Page view, FrontPage automatically checks the spelling of text you type on the current page, just like Microsoft Word, PowerPoint, and other Microsoft Office applications do. An underlined word doesn't necessarily mean the word is spelled incorrectly. FrontPage may simply prompt you to verify unknown or suspected words, which happens most commonly with names of people and places. There are three ways FrontPage can check spelling for you:    Automatic spelling check as you type text Manual spelling check of the current page Cross-Web site spelling checks of all pages in a Web site Spelling checks are important if you want your Web site content to give visitors a professional impression. If words are misspelled on a single page, people might question the accuracy of your entire Web site content. Designing a Page The Background page will inherit its formatting from a graphical theme that you will apply to the Millennium Celebration Web later, in Lesson 2. The Destinations page, however, requires some more design work. To help the reader differentiate the paragraph headings, list of travel destinations, and event details that the text on this page talks about, you will add some pictures, format paragraph styles, and create a bulleted list. Again each of these actions is performed in the same way as it would be performed in Word or Powerpint. To position pictures with text 1. 2. Insert a picture On the Format menu, click Position. FrontPage displays the Position dialog box. 3. Under Wrapping style, click Right, and then click OK. The picture is aligned with the right margin of the current page and the text now flows around it. 4. On the toolbar, click the Save button to save changes to the Destinations page. 5. In the Save Embedded Files dialog box, click OK. To add a group of files to the current Web site Folders icon 1. Click the Folders icon on the Views bar to switch to Folders view. Folders view is an expanded view of the Folders List that you have seen in Navigation and Page view. Similar to the way you look at files in Windows Explorer, here you can view details about the files and folders in your Web site, and perform such file management tasks as adding, deleting, moving, copying, and renaming files. 2. On the File menu, click Import. FrontPage displays the Import dialog box. Here, you can add files and folders from your local file system, a local area network, a company file server, or a resource on the Internet or World Wide Web, such as an FTP server. 3. 4. In the Import dialog box, click Add File. In the Add File to Import List dialog box, navigate to the folder where the information is sotred. . 5. Next, click the Files of type list, and then click type (e.g. GIF and JPEG (*.gif, *.jpg) to display all picture files) Hold down CTRL, and while doing so, click to select the files you wish to add. 6. When the files are selected in the Add File to Import List dialog box, release CTRL, and then click Open. FrontPage adds the pictures you selected to the list in the Import dialog box. 7. Click OK to import the listed files to the current Web site. Positioning pictures and other page elements around text on your page makes for a more interesting design, much like pages in a magazine or newspaper. By positioning pictures in the margin, your page layout will be preserved even when the page is viewed at a different screen size and resolution in a Web browser. To finish the Destinations page, you will create a feedback form so that you can interact with site visitors who want to participate. A feedback form can be used to collect comments and information from people visiting your Web site. To Create A Feedback Form 1. In Page view in the page “destinations”, press CTRL+END to quickly jump to the bottom of the current page, or scroll all the way down using the scroll bar. 2. On the new, blank line, type Tell Us Where You'll Be! and then press ENTER. 3. On the next line, type Do you have great travel plans for a millennium party? Then tell us about them below! 4. 5. Press ENTER to create a new line. On the Insert menu, point to Form, and then click Form. FrontPage inserts a new form on the current page. The dashed lines indicate the form's boundary. By default, a new form contains Submit and Reset push buttons. Next, you will customize the default form by adding form-fields and form-field labels, to let site visitors know what kind of information you want them to enter into the form. To customize the form Center button 1. With the cursor still positioned to the left of the Submit button, click the Center button on the toolbar, and then press ENTER to add some space to the form. 2. Press the UP ARROW key on your keyboard to return the cursor to the beginning of the form. FrontPage moves the cursor to the middle of the first line of the form. 3. On the first line, type Your Name: and then press SHIFT+ENTER. Holding SHIFT while pressing ENTER creates a line break. Line breaks are useful for spacing lines of text more closely together than standard paragraph spacing. 4. On the Insert menu, point to Form, click One-Line Text Box, and then press ENTER. FrontPage inserts a one-line text input field into the form. 5. On the next line, type Your E-mail Address: and then press SHIFT+ENTER. 6. On the Insert menu, point to Form, click One-Line Text Box once more, and then press ENTER. 7. On the next line, type Your travel plans are: and then press SHIFT+ENTER. 8. On the Insert menu, point to Form, and then click Scrolling Text Box. FrontPage inserts a scrolling text input field into the form. 9. Double-click the scrolling text box you just inserted. FrontPage displays the Scrolling Text Box Properties dialog box. Here, you can change the appearance of the text box. 10. In the Scrolling Text Box Properties dialog box, change the Width in characters to 30 and the Number of lines to 5, and then click OK. The scrolling text box has increased in size, which will encourage site visitors to write a little more than just a brief line of text about their New Year's plans. Now that your form and the Destinations page are finished, it's a good idea to save your work. 11. On the toolbar, click the Save button to save changes to the Destinations page. Your page should now look like this: Good work! The feedback form is finished and so is the Destinations page. In the next part of the lesson, we'll add the last two pages -- an online photo album and a list of links to your favorite sites on the World Wide Web. Formatting Paragraph Headings Now that you have successfully created the content on all the pages in your Web site, you'll apply paragraph and font formatting to make the paragraph headings on all pages look consistent. To apply paragraph styles to headings 1. On the Window menu, click index.htm. FrontPage brings the home page back into view. When you have more than one page open in Page view, you can use the Window menu to switch between them. The current page will always be listed at the top of this menu. 2. Click anywhere in the heading Welcome to my Web site! at the top of the page. 3. Click the Style list on the Formatting toolbar, and change Normal to Heading 3. FrontPage applies the Heading 3 style to the current line of text. The size of the text isn't affected, but the text is now bold. Heading styles in the Style list are based on universal HTML standards. A level 1 heading is the largest possible text style for Web pages, and a level 6 heading is the smallest. 4. On the toolbar, click the Save button to save the home page. 5. On the Window menu, click background.htm. FrontPage brings the Background page back into view. 6. Click anywhere in the heading The New Millennium at the top of the page. 7. Click the Style list on the toolbar, and then click Heading 4. 8. On the toolbar, click the Save button to save changes to the Background page. Opening a FrontPage Web You will use the FrontPage-based Web site you created in Lesson 1 for the remainder of this tutorial. Before you can add the Tutorial Practice page to the Personal Web, you must first open it in the FrontPage Explorer. Note: If the Personal Web is already open, skip the following steps. To Open a FrontPage Web 1. Click the Windows Start button, point to Programs, then click Microsoft FrontPage. 2. When the FrontPage Explorer opens, choose Open FrontPage Web in the Getting Started dialog box. 3. From the list of FrontPage Webs, choose Personal Web and click OK. Note: Depending on the type of Web server and operating system you are using, the FrontPage Explorer may display the Name and Password Required dialog box. If you are not prompted for your name and an Existing password, skip the remaining steps below and proceed to the next section. 4. If you are an administrator of this FrontPage-based Web site, enter your administrator name in the Name field. If you are an author of this FrontPage-based Web site, enter your author name. For more information about FrontPage Web permissions, see "Administering FrontPage Webs". 5. In the Password field, type your password, then click OK. The FrontPage-based Web site is displayed in the FrontPage Explorer. Adding a Page to a FrontPage Web The Personal Web consists of the home page and three linked pages. You learned how to add these pages to your FrontPage-based Web site using the Navigation View in the FrontPage Explorer. You will now add a new page called "Tutorial Practice," using the FrontPage Editor. This page will serve as a practice page on which you can freely experiment with the exercises in this lesson. When the page has been created, you will save it to your Personal Web. To Add a New Page . The Show FrontPage Editor button 1. On the FrontPage Explorer's Tools menu, choose Show FrontPage Editor or click the Show FrontPage Editor button on the FrontPage Explorer's toolbar. The FrontPage Editor opens and a displays "New Page 1," a blank page that contains common theme elements. The theme you applied to the Personal Web in Lesson 1 is automatically applied to new pages you create in the FrontPage Editor. 2. On the FrontPage Editor's File menu, choose Save As. The Save As dialog box opens. 3. In the Title field, type Tutorial Practice. 4. In the URL field, change the file name to tutorial.htm. 5. Click OK to save the page to your FrontPage-based Web site. Note: Although it has been saved to your FrontPage Web, you will not directly link the Tutorial Practice page to the other pages in the Personal Web's structure. The Tutorial Practice page is intended as a temporary workspace for this lesson, which can be deleted when you have successfully completed the FrontPage tutorial. To Hide Shared Borders and Navigation Bars 1. On the FrontPage Editor's Tools menu, choose Shared Borders. The Page Borders dialog box is displayed. In this dialog box, you can override the default border settings for the current FrontPage-based Web site. 2. In the Page Borders dialog box, choose Set for this Page Only. 3. Clear the Top and Left check boxes so that no borders are selected, then click OK. The page borders and navigation bars are now hidden and only the theme's background image remains visible. Lesson 2: Web Page Design in the FrontPage Editor Inserting Files In Lesson 1, you added text to your pages by typing it on the page using the FrontPage Editor. There may be times, however, when it will be easier to transfer content to your Web pages from other documents. With the FrontPage Editor, you can insert the following types of text files into your pages:      ASCII Text (TXT) Rich Text Format (RTF) Hypertext Markup Language (HTM or HTML) Word Processing (including Microsoft Word) Spreadsheet (including Microsoft Excel) The file you will insert in this lesson is a standard text file. Collecting Feedback from Your Site In Lesson 1, you learned how to create simple hyperlinks from text on a page that point to other pages in your FrontPage-based Web site. Aside from connecting pages within your FrontPage-based Web site, a hyperlink can also open pages on the World Wide Web or interact with other programs such as an electronic mail application or a newsgroup reader. In the steps below, you will create a text hyperlink that launches an email form on the user's computer when the user clicks the hyperlink in a Web browser. This type of hyperlink is useful to request feedback from the people that view your FrontPage-based Web site after it has been published. To Create an E-mail Hyperlink 1. On the Tutorial Practice page, press the ENTER key to create some space after the inserted text. 2. 3. Type Please send me feedback about my Web site! Double-click the word "feedback" to select it. The FrontPage Editor supports standard Windows selection shortcuts. The Create or Edit Hyperlink button 4. Click the Create or Edit Hyperlink button on the FrontPage Editor's toolbar. Toolbar buttons offer convenient shortcuts to FrontPage menu commands. The E-Mail button 5. 6. In the Create Hyperlink dialog box, click the E-mail button. In the Create E-mail Hyperlink dialog box, type your e-mail address (for example, someone@microsoft.com). Figure 3. The Create Hyperlink dialog box 7. Click OK. The URL field in the Create Hyperlink dialog box should now contain "mailto:someone@microsoft.com" (where the example shown here should be your real e-mail address on your screen). 8. Click OK. The word "feedback" has changed text color and is now underlined to indicate the hyperlink. Later in this lesson, you will view the Tutorial Practice page in a Web browser, where you will be able to test the hyperlink you created here. The Save button  On the FrontPage Editor's toolbar, click the Save button. The page is saved to the current FrontPage-based Web site. Creating a Table Tables are a collection of cells that are organized in rows and columns. You can use tables to organize and group information systematically, or you can use tables with invisible borders to organize the layout on a page. Adding an Active Page Element With FrontPage, you can add Active Page elements such as hover buttons, marquees, search forms, page counters, and video clips. These elements can make your pages more interesting and useful. In this exercise, you will add a marquee to your current page. A marquee is a region on a page that displays scrolling text when the page is viewed in a Web browser, such as Microsoft Internet Explorer. Marquees are a fun way to create moving text and headlines on your home page. They can be used to draw attention to news and events. To Add a Marquee 1. On the Tutorial Practice page, press the ENTER key twice to create some space below the numbered list. 2. Select "Heading 1" from the Change Style drop-down list on the FrontPage Editor's toolbar. 3. 4. Type Welcome to my Personal Web! Select this text and click the Bold button on the format toolbar. Formatting of marquee text must occur before you insert a marquee region. If the current FrontPage-based Web site has a theme applied, text color, size, and font may change dynamically. 5. On the Insert menu, point to Active Elements, then click Marquee. The Marquee Properties dialog box is displayed. In this dialog box, you can adjust several marquee properties, including the speed and direction of movement, as well as marquee size and background color. 6. 7. On the Background Color drop-down list, choose Navy. Click OK. FrontPage adds a marquee region to the current page. You now have a basic web site with active elements. You can add to the site at any time. To publish the site to your server click on the “publish” icon. Publishing with Microsoft FrontPage 2000 What does it mean to publish a Web site using Microsoft FrontPage? Publishing a Web site generally means copying all of the files that make up a Web site to a particular destination. In FrontPage, you would typically publish your site when you want to make your site (or new or updated pages on your site) available for public viewing. Normally you create or update pages for your Web site in a location (often referred to as a "staging" area) where others cannot find or view the pages with their Web browser. When you are ready to let others view your Web site on the World Wide Web or on your company intranet, you would use the FrontPage publishing feature to copy the files to the Web server. Publishing to a Web server, whether it is on the World Wide Web or on your company network (intranet), provides some important benefits:  Ensures that others cannot modify your pages unless they have authoring privileges.  Keeps your links and images working correctly. FrontPage will maintain your files and hyperlinks. Enables server-dependent features. Certain features such as forms, searches, databases, and discussion groups require a Web server in order to work. The Fundamentals of Publishing with FrontPage When you first create a Web site in FrontPage 98 or FrontPage 2000, you have the option of saving your Web to several different places. You have the option of creating your Web site on a hard drive, network drive, or Web server; the latter allows others locate and view it through their Web browser. You can publish or save your Web:  To your company intranet server. An intranet is a Web site or series of Web sites that are available only within a particular networked environment. For example, in a company, various departments may create their own Web pages and then publish these pages to a computer that is running Web-server software. Other people on the network can view the pages by typing in a path such as http://CompanyWeb/. (Notice that the address or URL of an intranet doesn't have the "www" prefix. Rather, it starts with http://, which means that users can view but not change the files via their browser.)  To a World Wide Web server. The World Wide Web is made up of an enormous network of servers located all over the world, all accessible using a Web browser. You recognize World Wide Web sites by the http://www.sitename.extension address. A Web server that "hosts" sites that are viewable on the World Wide Web may exist within your own company, or frequently companies contract with a Web hosting provider or Web presence provider to host their site. In this case, the server is located at the provider's location. When you publish your site to a hosting service, you copy your site's files over the Internet to their Web server. Using Publishing to Move a Web Site from Staging to Production As mentioned previously, the area where you create and work on your site, where others cannot view it, is often called a "staging" area. Once you have tested your site and are ready for others to view it on your intranet or the World Wide Web, you use the FrontPage publishing feature and direct FrontPage where to publish your site. If you are publishing to an intranet, you would enter in FrontPage the path to a location on your company network that has been set up by your intranet Webmaster as the intranet Web server, such as \\server\share\path or http://CompanyWeb/. FrontPage then copies your site's files to that path. If you are publishing to the World Wide Web, you would enter the address of the destination Web host, which could be a server on your network if you host your own site, or a server at your Internet Service Provider (ISP) or Web presence provider (WPP). See below for step-bystep instructions. How Do I Publish Using FrontPage 2000? Step-by-step instructions Before publishing, it is a good idea to check to make sure that your site is complete and thoroughly tested and that you've reviewed your task list. To publish in FrontPage 2000 1. From the File menu select Publish Web. The following dialog box appears. 2. Specify the location for publishing your Web by typing the path or clicking the Browse button and then selecting the location. Here are examples of locations to which you can publish: o o Hard drive: C:\directory\ Network drive: \\server\share\path\ o An intranet Web server or Personal Web Server: http://servername/path/ o Web presence provider (WPP) or Internet service provider (ISP): http://www.wppname.com/~folder/ or ftp.wppname.com/~folder/ o Publish changed pages only. FrontPage compares the files on your local Web to the files on the destination hard drive or Web server, and only those files that are newer than those on the destination hard drive or Web server are published. However, files that have been marked Don't Publish will not be published. o Publish all pages, overwriting any already on the destination. The files from the local Web site will overwrite all files on the destination Web server, even if the files on the Web server are newer. This publishing feature should be used judiciously because once files are overwritten, you won't be able to get the previous versions back. 2. Click Publish, and then you will see a progress bar that shows you that publishing is under way. To verify that your Web was successfully published, click the hyperlink that is displayed after the Web has been published, and your Web browser will open to the site you just published.