Electronic Communications Services How to Work Smarter in the by howardtheduck

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									Electronic Communications
         Services

How to Work Smarter in the
     Information Age

   IEEE Sections Congress
        October 2005
                                     Agenda
   COMM 101                                      IEEE e-Notice / ListServ
   www.ieee.org & other web                      Online Communities / Web
    sites                                          Forums
   www.ieee.org/organizations                    Internet Conferencing
    /vols/ New Volunteers’                        Conference Search
    Portal                                        IEEE Web Account
   Organizational Rosters                        New “EASY” membership
   Entity Web Hosting (EWH)                       application process
   SAMIEEE



Electronic Communications Services – SC’05 Core Training – October 2005
                            What to Expect
    Introduction to various electronic services
     designed to make your volunteer effort
     easier
    Brief description of the various services
    How these services can benefit you
    Encouragement to seek more detailed
     information about the services at specific
     SC2005 sessions & exhibits

Electronic Communications Services – SC’05 Core Training – October 2005
Communications Basics
        How Do We Mass Communicate?
    Pull or Push methods?
       Pull method - the customer comes to you seeking
        information (Web sites)
            Very high correlation between users & information exchange
             … for the small number of true users
       Push method - the source of the information sends it
        out to the target audience (e-Notice)
            Very low response rate, or poor correlation between users
             and information exchange
       The IEEE has a variety of push & pull services




Electronic Communications Services – SC’05 Core Training – October 2005
              Effective Communications

        Humans only communicate effectively when
             there is a presentation of information
             that information is understood by the recipient
             AND there is feedback to the sender
        Information sent without acknowledgement is
         called broadcasting
                  (it may also be called spam / annoying)




Electronic Communications Services – SC’05 Core Training – October 2005
http://www.ieee.org
                              www.ieee.org
    IEEE main web site, our “portal”
    Strength - it is a well-organized portal to all of
     the information available electronically in IEEE
    Weakness - it is the access point to all of the
     information available electronically in the IEEE &
     isolating specific items can be challenging even
     for experts
    Various aspects of using the IEEE web site will
     be discussed in most of the sessions at SC2005


Electronic Communications Services – SC’05 Core Training – October 2005
Electronic Communications Services – SC’05 Core Training – October 2005
http://www.ieee.org/organizations/vols
                     Volunteer Resources
    Specific page of the IEEE web site dedicated to
     information needed by volunteers
    Excellent place to start looking for information
    Holds most of the information required for the
     day-to-day operation of your geographic unit
    Use of this site will be discussed at various
     sessions, but especially
         Financial Management
         Program Planning
         Maintaining Healthy Chapters
         Electronic Services for Section Volunteers
Electronic Communications Services – SC’05 Core Training – October 2005
Electronic Communications Services – SC’05 Core Training – October 2005
        IEEE Web Account
http://www.ieee.org/web/accounts
                       IEEE Web Account
        Like an IEEE Email Alias, the web account is
         a necessity for any IEEE member – especially
         a volunteer
        It is the username and password to get into
         almost all password protected IEEE services
        Must have an IEEE web account to do
         anything with your membership or access any
         additional services on the IEEE web site
        For more information attend
             Electronic Services for Section Volunteers



Electronic Communications Services – SC’05 Core Training – October 2005
Electronic Communications Services – SC’05 Core Training – October 2005
Organizational Rosters
 www.ieee.org/rosters
                  Organizational Rosters

        Your tool to find out who is who in IEEE
        If you are attending SC2005, you are most
         likely listed in there
        Password protected with IEEE Web Account
        Access is granted to active volunteers only
        Use of this tool will be discussed more in the
         session, Electronic Services for Section
         Volunteers


Electronic Communications Services – SC’05 Core Training – October 2005
Electronic Communications Services – SC’05 Core Training – October 2005
   Entity Web Hosting
http://www.ewh.ieee.org
                       Entity Web Hosting
        Every Section / Chapter should have a web
         site to communicate with their members
        IEEE provides a service at no cost to units to
         enable this communication
        24/7 service on IEEE resources, managed by
         IEEE staff
        Free software, templates, tools, scripts and
         tutorials are available to help to develop,
         create and maintain a web site
        For more information attend
             Electronic Services for Section Volunteers
             What Makes a Great Section Web Page

Electronic Communications Services – SC’05 Core Training – October 2005
  Top 10 Items for Section Web Pages
 1.  IEEE Master Brand
 2.  Section Officers & Contact Information
 3.  History of Your Section
 4.  Calendar of Events (To Be Kept Current)
 5.  Section Newsletter (pdf or html format)
 6.  List of Chapters & Contact Information
 7.  List of Student Branches with Contact Information
 8.  Pages for Affinity Groups if applicable (GOLD, Women in
     Engineering, Life Member & Consultants Network)
 9. Pages for Awards/Educational Activities/ Professional
     Activities
 10. FAQ's

Electronic Communications Services – SC’05 Core Training – October 2005
       Entity Web Hosting Screen Shot




Electronic Communications Services – SC’05 Core Training – October 2005
         SAMIEEE
http://www.ieee.org/samieee
                                    SAMIEEE
        SAMIEEE enables volunteers to query and download
         data for those members in your Region, Council,
         Section, Subsection or Chapter. Access is also
         available to Student Branches.
        It is a web–based ad-hoc query tool.
        Data is a snapshot of the IEEE membership
         database that is refreshed weekly
        For more information attend
             Electronic Services for Section Volunteers
             SAMIeee for Membership
             Maintaining Healthy Chapters
        www.ieee.org/samieee


Electronic Communications Services – SC’05 Core Training – October 2005
Electronic Communications Services – SC’05 Core Training – October 2005
          IEEE e-Notice
   http://www.ieee.org/enotice

              ListServ
http://eleccomm.ieee.org/maillist.shtml
                       e-Notice & ListServ
    e-Notice is a service that pulls the SAMIeee membership
     information to create an email distribution list and
     distributes the message for you
    ListServ enables you to create and maintain your own
     email distribution list of both IEEE & non-IEEE members
     (past meeting attendees, stakeholders)
    For more information attend
         Electronic Services for Section Volunteers
         Program Planning
         Newsletters
         Planning Successful Meetings
         Marketing and Public Relations



Electronic Communications Services – SC’05 Core Training – October 2005
Electronic Communications Services – SC’05 Core Training – October 2005
Electronic Communications Services – SC’05 Core Training – October 2005
       Internet Conferencing
http://www.ieee.org/web/webconf
                    Internet Conferencing
        Allows geographic units to host on-line
         meetings
        Great tool for distributed officer meetings
        Can facilitate distant experts presenting in
         your Section
        For more information attend
             Electronic Services for Section Volunteers
             Challenges of International Sections
             Visit the Internet Conferencing exhibit table


Electronic Communications Services – SC’05 Core Training – October 2005
Electronic Communications Services – SC’05 Core Training – October 2005
        Conference Search Tool
http://www.ieee.org/conferencesearch
                 Conference Search Tool
       Easy search engine to find most of the IEEE
        (co-)sponsored conferences
       Primarily focused on technical conferences
        with open access
       Great tool to ensure the local Section /
        Chapter is involved with conferences in their
        area
       For more information attend:
            Electronic Services for Section Volunteers
            Conference Planning
            Visit exhibit table
Electronic Communications Services – SC’05 Core Training – October 2005
Electronic Communications Services – SC’05 Core Training – October 2005
Electronic Communications Services – SC’05 Core Training – October 2005
Electronic Membership Application
      http://www.ieee.org/join
         Electronic Membership Application

        Simplified, electronic membership application
        Very easy to use
        Applicants answer and attest to their
         education and work experience
        No unnecessary “required” fields
        Will be deployed in November
        For more information attend
             Electronic Services for Section Volunteers
             Who Can Be An IEEE Member


Electronic Communications Services – SC’05 Core Training – October 2005
Electronic Communications Services – SC’05 Core Training – October 2005
        Electronic Membership Application




Electronic Communications Services – SC’05 Core Training – October 2005
        Electronic Membership Application




Electronic Communications Services – SC’05 Core Training – October 2005
                                   Summary

        The IEEE is transitioning more and more
         services to an electronic environment
        This presentation touches on many, but not
         all of the electronic services available to you.
         There are a lot more under the cover of the
         www.ieee.org portal
        Please seek out more information about what
         the IEEE has to offer & how it can best be
         used in your Section or Chapter

Electronic Communications Services – SC’05 Core Training – October 2005

								
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