ADVICE PAPER

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					                                   ADVICE PAPER


    REPORTING TO PARENTS SEMESTER 2, 2009: PRIMARY (YEARS 1- 7)
   USING SCHOOL INFORMATION SYSTEM (SIS) CURRICULUM MANAGER



POLICY LINK
All public schools will report regular and relevant information to parent / caregivers on
student progress and achievement.


PURPOSE
This paper provides advice to primary teachers on how to reference student
achievement to the system of allocating grades on Semester 2 reports, when using
School Information System (SIS) Curriculum Manager.


BACKGROUND
Learning area outcome achievement is represented by the descriptors excellent,
good, satisfactory, limited and very low. Learning area achievement is represented
by grades A - E. The overall grade for each learning area is determined by student
achievement of each reported outcome.


STEPS
   1. Teachers may use a variety of methods to monitor and record student
      performance.

   2. Teachers make an on-balance judgement of student achievement.
      Grade Allocation Resources can be accessed at:
      http://www.det.wa.edu.au/education/curriculum/CIP2/.

   3. Teachers may record student achievement in one of two ways:

       Manual Data Entry mode:
       • Teachers record an outcome and learning area grade manually into the
         reporting data entry screen of SIS Curriculum Manager. Teachers can
         use the Grade Allocation Resources as a reference for making reporting
         judgments.

       Automatic Data Entry mode:
       • Teachers record their decision by selecting the appropriate gradation on
          the reporting data entry screen of SIS Curriculum Manager. SIS
          Curriculum Manager generates the learning area outcome descriptors:
          excellent, good, satisfactory, limited and very low and/or grade (as
          determined by the Grade Allocation Resources).
       • SIS Curriculum Manager generates an overall learning area grade based
          on the gradations entered by the teacher. In recognition of the importance
          of valuing teachers’ professional judgements, the software enables
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           teachers to override this grade if the suggested grade does not accurately
           reflect their view of a student’s performance. The changed grade will be
           displayed in blue on the data-entry screen to indicate it is not the grade
           generated by SIS Curriculum Manger.

The recorded outcome and learning area grades will be displayed in blue on the
data-entry screen to indicate it is not the grade generated by SIS Curriculum Manger.

Any grades entered by teachers in the manual data entry mode will not write back to
Monitor-Evaluate and may impact on schools ability to accurately analyse reporting
data in the Student Achievement Information System (SAIS).

Attachment 1, Allocation of Grades Using SIS Curriculum Manager Primary (Years 1-
7), explains the learning area grade allocation.


Alternative reporting formats
All public schools must report student performance using grades A to E. Schools
must also use the Department’s templates each semester.

For those students with special educational needs, documented plans with
appropriate goals are developed in consultation with parents.

It is only when parents agree that it is in the best interests of their child’s
development and self-esteem that the A to E grades can be replaced by alternative
reporting formats.


Reporting advice for ESL/ESD students
SIS Curriculum Manager has incorporated ESL/ESD report templates. These
templates are available for schools to report student achievement against the levels
in the draft ESL/ESD Progress Maps. For further information an ESL/ESD advice
paper can be accessed at: http://www.det.wa.edu.au/education/curriculum/CIP2/.




November, 2009
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                                                                    Attachment 1


            Allocation of Grades Using SIS Curriculum Manager
                             Primary (Years 1-7)


The allocation of grades for learning areas occurs after teachers record their decision
about student progress by selecting the appropriate gradation on the reporting data
entry screen of SIS Curriculum Manager.

Explanation of learning area grade allocation in SIS Curriculum Manager
Based on the teacher judgement of student progress, SIS Curriculum Manager
allocates the learning area outcome descriptors: excellent, good, satisfactory, limited
and very low.

The following example provides a brief explanation of how learning area grades are
allocated.

A Student in Year 3 has been reported on 3 outcomes in English for Semester 2,
2008. The student achieves the following:


                                      Grade Allocated
Reading                               Good
Writing                               Excellent
Listening and Speaking                Good


SIS Curriculum Manager assigns a value to each descriptor as shown in Table 1
below.


                                Grade                 Score
                               Excellent                5
                                 Good                   4
                              Satisfactory              3
                                Limited                 2
                               Very Low                 1
                                        Table 1

A total learning area score is then calculated. The total learning area score for this
student is 13.
     English Outcome                Teacher Judgement            Corresponding Value
Reading                                     Good                            4
Writing                                   Excellent                         5
Listening and Speaking                      Good                            4
Total Learning Area Score                                                  13

The score of 13 is used to allocate the learning area grade according to the rules
shown in Table 2. The student’s total score of 13 represents a learning area grade of
B.
                            4


                  3 Outcomes Reported
                 Grade          Score Range
                   A              14 – 15
                   B              11 – 13
                   C               8 – 10
                   D                5–7
                   E                1-4
                         Table 2

Algorithm for Learning Area Grades - Primary and Secondary
                    1 Outcome Reported
       Grade               Score           Score Range
         A                   5                    5
         B                   4                    4
         C                   3                    3
         D                   2                    2
         E                   1                    1
                   2 Outcomes Reported
       Grade               Score           Score Range
         A                   5                   10
         B                   4                  7–9
         C                   3                  5–6
         D                   2                  3–4
         E                   1                  1–2
                   3 Outcomes Reported
       Grade               Score           Score Range
         A                   5                14 – 15
         B                   4                11 – 13
         C                   3                 8 – 10
         D                   2                  5–7
         E                   1                  1–4
                   4 Outcomes Reported
       Grade               Score           Score Range
         A                   5                19 – 20
         B                   4                14 – 18
         C                   3                10 – 13
         D                   2                  6–9
         E                   1                  1–5
                   5 Outcomes Reported
       Grade               Score           Score Range
         A                   5                23 – 25
         B                   4                18 – 22
         C                   3                13 – 17
         D                   2                 8 – 12
         E                   1                  1–7
                   6 Outcomes Reported
       Grade               Score           Score Range
         A                   5                28 – 30
         B                   4                21 – 27
         C                   3                15 – 20
         D                   2                 9 – 14
         E                   1                  1–8