Report of the Town of Wasaga Beach GENERAL GOVERNMENT
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General Government – 15 October 2009 Pg. 1 of 12 Report of the Town of Wasaga Beach GENERAL GOVERNMENT COMMITTEE meeting held Thursday, October 15th, 2009 at 2:30 p.m. in The Classroom. PRESENT: D. Foster Deputy Mayor/Chair S. Wells Councillor C. Gray Councillor G. Watson Councillor C. Patterson Mayor G. Vadeboncoeur CAO T. Nicholson Clerk P. Archdekin Deputy Clerk L. Morton Treasurer J. Popple Sr. MLEO J. Legget EDCO 1. CALL TO ORDER: Deputy Mayor Foster called the meeting to order at 2:30 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST: Deputy Mayor Foster declared a Pecuniary Interest with respect to Agenda Item Administration, Item e) with respect to the Investment Policy as he works for one of the banks on the schedule. 3. DELEGATIONS/PRESENTATIONS: a) Linda Simpson from the Georgian Triangle Tourist Association will be in attendance to request financial support. Ms. Simpson was welcomed to the table. Ms. Simpson introduced Ray Lapp, President and Scott Hanson who works with them on a volunteer basis with respect to the Regional Tourism Plan. Ms. Simpson advised that she was before Committee a year ago and is pleased to be here again. She provided a powerpoint presentation and spoke to tourism partnerships and what they are as well as their vision, mission and mandate. Ms. Simpson advised that the Town of Collingwood bought the property for the office last year. She provided an update on the visitor centers throughout the area and the visitors guide. They have launched a new website www.visitsouthgeorgianbay.ca, which is incredible. General Government – 15 Oct. 2009 Pg. 2 of 12 Ms. Simpson advised that they received a Trillium Grant to put a business case plan together for the region. An RFP was done for a research study to find out what piece was missing to build the plan to help market the region. She suggested that a stronger collaboration between the Georgian Triangle and Wasaga Beach would be mutually beneficial. Mr. Hanson then spoke to the business of tourism and being a consumer perspective to tourism for stronger marketable products. A significant study was undertaken in August and they talked to travelers through surveys and believes the data is representative. About 90% of Ontario residents know who we are. All areas have similar things to offer and the survey results suggest the marketplace loves what we have to offer, they just don’t know that we have it. Mr. Hanson then spoke to why collaborate and the benefits of collaboration noting there is a potential to take seasonality out of the area. Ms. Simpson advised that currently Blue Mountains and Collingwood are the key stakeholders and the cost to participate is $35,000.00 per year with a seat at the board table. The 1st year is a pilot year followed by a long term commitment. Ms. Simpson advised that they have addressed the issues of the past between the Georgian Triangle Tourist Association and the Town and are focused on building a successful regional destination through partnerships with a new business model versus a charity model of the past. The Deputy Mayor thanked Ms. Simpson and Mr. Hanson for the presentation. Mayor Patterson inquired of the relationship with Chamber of Commerce in The Blue Mountains. Mr. Simpson advised that they work hand in hand with Collingwood and The Blue Mountains with respect to the visitor centre operations and Christine Anderson from the Ministry is also working hard on this project. Councillor Gray did not feel Wasaga Beach could partner simply on the basis of geography and there has to be icon to share and promote and what would that be? Visitors who come to Wasaga Beach are different than those that go to Collingwood, Thornbury or Creemore. Are we really going to benefit as a community attracting a different demographic than other places? Ms. Simpson advised that they see people going from the Blue Mountains to the beach for the day. Where we go forward as an association is to have a strategy attached to the research and form a Steering Committee with key stakeholders so they are part of that process, a bottom up approach. There is a need to look at the destination from visitor’s perspective. Ms. Simpson referred to Roger Brooks presentation on tourism. Mr. Hanson advised that the research showed there is a commonality in terms of experience that tourists are looking for. Residents from the United States and Quebec like not just the beach and escarpment, but a collection what the area offers. General Government – 15 Oct. 2009 Pg. 3 of 12 Councillor Wells advised he is pleased to see the Georgian Triangle back at the table as is shows a continuing effort. As you know this municipality was a member of the GTA under the former branding for a number of years and we opted to leave the fold a few years ago. Some issues appear to have been recognized and as we survive on tourism as our major industry we need to look at every opportunity that comes forward. Councillor Wells supported a look at it and requested that Ms. Legget prepare a report and recommendation. He stated that he will have to be convinced as to why he should reverse the decision he was part of several years ago. Councillor Wells also inquired how this dove tales with the initiative announced of by the Simcoe County Tourism, which is a whole initiative being taken on at the County level. He would like to know the future direction of both of them and if we are looking at duplication. The Mayor noted his comments are the same as have already been said and suggested that Ms. Legget prepare a Report and lead us as to how the relationship works with the Georgian Triangle and the County. Ms. Simpson advised the plan is about getting more people here to the region. They understand the value Wasaga Beach brings to the table and it will be working with a plan that makes sense to the visitors. Councillor Watson inquired if they are still doing the hard copy brochures. Ms. Simpson advised they are and this year will take some of Roger Brooks recommendations to provide more things for visitors to see and do - 101 things to do and see in the region and 100,000 copies, coming out for February. It will be a real handbook for the visitors. Councillor Watson inquired if the Town pays its share do we still pay to advertise in the book. Ms. Simpson advised that ads are on top of the fee. She added that the guide is a way for us to provide our services and to sustain ourselves. They will look at grant opportunities to access funding and felt they do far greater together. Deputy Mayor Foster thanked the Georgian Triangle once again and advised that it will be looked at through a Staff Report and to budget for consideration. Ms. Simpson thanked Council for the opportunity to attend and looks forward to continuing this conversation. Deputy Mayor Foster advised that Committee has a request for a walk on with respect to Blue Water Canoe Club and with Committee’s consent will add it as the last item under Administration. Committee agreed. General Government – 15 Oct. 2009 Pg. 4 of 12 4. UNFINISHED BUSINESS: a) Bed & Breakfast review – with Development Committee/Building Department and then to staff for review and recommendations for changes. b) Municipal Heritage Committee – referred to COWOC by Council c) Municipal Right of Way off 2nd Lane – to come forward in 2009. d) Land Exchange – Wasaga Sands / Town – to come forward in 2009. e) Lawn Watering By-Law – March 12, 2009 – referred to COWOC f) Sign By-Law (reviewed)– March 12, 2009 g) Business Licensing – Schedule ‘A20a’ (broaden mixed uses)– 15 April 2009 h) Deferred – B. Jozwiak - dog issue – August 2009 ** Not attending as a deputation – phone call 6 Oct. 2009 - Library – new phone to 2010 budget – September 2009 5. DEPARTMENT REPORTS: BY-LAW: a) Monthly Report Mr. Popple spoke briefly to the Report and answered inquiries from Committee. The Mayor noted there have been some issues with the local lottery licenses, such as changes in process. Any changes in process need to be communicated to those that have licenses for better customer service. Mr. Popple advised that we did have an information session with AGCO and the charities that have issues didn’t show up and there is a new process. He advised he is continuing to work with the charities. It was suggested another training session be held. Deputy Mayor Foster inquired of the fence condition at Sunshine Park. Mr. Popple advised an inspection has been done and he will provide a report. Mayor Patterson advised that in the near future there will be a meeting with Parkbridge, OPP and By-Law to sort it all out. The Mayor advised that a Ratepayers group has now been formed and when emails are received, one person should be responding. The CAO asked for direction with respect to the Barb Jozwiak situation. The Deputy Clerk contacted her and she advised she is not coming to a meeting. The issues were deferred until Committee made a decision on the two versus three dogs. General Government – 15 Oct. 2009 Pg. 5 of 12 Deputy Mayor Foster advised that if this is going to be discussed he would be declaring a Pecuniary Interest, as he has before. Councillor Wells advised that in September Committee addressed a two dog limit and was not interested in pursuing a change. The CAO advised that the individual has three dogs and is applying for an exemption. He denied the request and the dog limit was referred to General Government, with the decision being to remain with a two dog limit. Mr. Popple had prepared a Report. Deputy Mayor Foster felt an exemption was not for General Government to give and that staff could deal with those issues. The CAO advised if that is the direction his office will make the decision. It was noted that when a new resident came to Town with three dogs, an exemption was considered by the Clerk, provided they submitted a letter that when one dog is gone, it will not be replaced and all three must be licensed and have rabies shots. If complaints are received one dog must go. The Clerk was directed to follow up in writing on Committee’s decision from last meeting and if the By-Law provides for a right of appeal. It was noted an exception was denied because of history of the dogs. It was then; MOVED BY G. WATSON SECONDED BY S. WELLS RESOLUTION NO. 2009-10-01 RESOLVED THAT General Government Committee does hereby receive the By- Law Department’s September 2009 Monthly Report, as circulated. CARRIED b) Request for exemptions to Firearms By-Law – P. Ryther MOVED BY C. GRAY SECONDED BY S. WELLS RESOLUTION NO. 2009-10-02 RESOLVED THAT the General Government Committee does hereby recommend to Council that it grant an exemption to the Firearms By-Law #99-20 under Section 5.0, subsection 5.1, to Mr. & Mrs. Paul Ryther at 26 Ryther Road, Wasaga Beach, for the controlled deer hunt, November 2 – 6, 2009. CARRIED General Government – 15 Oct. 2009 Pg. 6 of 12 c) Memo from the Sr. MLEO with respect to the Amendment to the Highway Traffic Act (Hand Held Device) Exemption for Municipal Law Enforcement Officer’s Ontario Regulation 366/09 Councillor Wells noted this is only for handhelds for By-Law, not cell phones like the OPP and Ambulance. It was then; MOVED BY G. WATSON SECONDED BY C. GRAY RESOLUTION NO. 2009-10-03 RESOLVED THAT General Government Committee does hereby receive the memo from the Sr. MLEO with respect to the Amendment to the Highway Traffic Act (Hand Held Device) Exemption for Municipal Law Enforcement Officer’s Ontario Regulation 366/09, for information. CARRIED d) By-Law Accounts – September 2009 ECONOMIC DEVELOPMENT & COMMUNICATIONS: a) Façade Improvement Program – Chrissie’s Cabins Ms. Legget advised that approximately $14,000 has been given out and eight of the eleven applications are complete. Mayor Patterson suggested she contact Sunshine Park to inquire if they want to improve on their fencing. It was then; MOVED BY S. WELLS SECONDED BY C. GRAY RESOLUTION NO. 2009-10-04 RESOLVED THAT General Government Committee does hereby recommend to Council that it approve Mr. Colin Emms’ application for funding under the Façade Improvement Program in the amount of $586.50 for façade improvements to the Chrissie’s Cabins located at 195 River Road East subject to Mr. Emms meeting all the Town’s requirements at the time of releasing the grant. CARRIED General Government – 15 Oct. 2009 Pg. 7 of 12 b) Project Report – September 2009 MOVED BY G. WATSON SECONDED BY S. WELLS RESOLUTION NO. 2009-10-05 RESOLVED THAT General Government Committee does hereby receive the EDCO’s Project Report for September 2009, for information. CARRIED c) Ontario College of Family Physicians 47th Annual Scientific Assembly – conference attendance Ms. Legget advised the conference is being held at the Hilton Hotel, located at University and Richmond Streets in Toronto. It was then, MOVED BY C. GRAY SECONDED BY S. WELLS RESOLUTION NO. 2009-10-06 RESOLVED THAT General Government Committee does hereby recommend to Council that it approve the Economic Development and Communications Officer attendance and participation at the Ontario College of Family Physicians 47th Annual Scientific Assembly November 26 – 28, 2009, in Toronto. CARRIED d) Economic Development & Communications Accounts Sept. 2009 ADMINISTRATION: a) Memo from the Manager of Parks, Facilities and Recreation with respect to waiving room fees for the Christmas Parade Hall -request from the Chamber of Commerce The CAO spoke to the memo noting that recommendations typically come forward for a grant equal to the fee rather than waiving the fee and is an internal transfer of money from one account to the other. Discussion ensued with the Mayor suggesting that a policy is necessary as to which ones are an internal transfer and which are not. The CAO advised that a draft policy will be prepared. It was then; General Government – 15 Oct. 2009 Pg. 8 of 12 MOVED BY G. WATSON SECONDED BY C. GRAY RESOLUTION NO. 2009-10-07 RESOLVED THAT as recommended by the Manager of Parks, Facilities and Recreation, General Government Committee does hereby recommend to Council that it provide a grant to cover the cost of the hall rental at the RexPlex for the Annual Santa Claus Parade. CARRIED Mayor Patterson excused himself from the meeting. b) Memo from the Manager of Parks, Facilities and Recreation with respect to waiving room fees for the HINI vaccine clinics to be held between November 3rd and December 11 – request from Simcoe Muskoka District Health Unit A short discussion ensued and it was then; MOVED BY C. GRAY SECONDED BY S. WELLS RESOLUTION NO. 2009-10-08 RESOLVED THAT as recommended by the Manager of Parks, Facilities and Recreation, General Government Committee does hereby recommend to Council that it provide a grant to cover the cost of the hall rental at $150.00 pr day for the H1N1 vaccine clinics to be held between the dates of November 3 and December 11, 2009. CARRIED c) Memo from the Deputy Clerk with respect to the Albatross Motel – Unopened Thomas Street – transfer of land to clear title MOVED BY S. WELLS SECONDED BY G. WATSON RESOLUTION NO. 2009-10-09 RESOLVED THAT General Government Committee does hereby recommend to Council that it consider a By-Law to Assume, Close, Stop Up and Convey a portion of the Unopened Road Allowance shown as being Part of Thomas Street on Plan 804, Town of Wasaga Beach, and authorize the Mayor and Clerk to enter into an Agreement of Purchase and Sale with the Albatross Motel, at a cost of $2.00, plus all advertising, legal and related expenditures. CARRIED General Government – 15 Oct. 2009 Pg. 9 of 12 d) Memo from the Deputy Clerk with respect to Park Lot A, Plan 966 – 1396 River Road West, Bartoletti – transfer of land MOVED BY G. WATSON SECONDED BY C. GRAY RESOLUTION NO. 2009-10-10 RESOLVED THAT General Government Committee does hereby recommend to Council that it consider a By-Law to Assume, Stop Up, Close and convey a portion of Park Lot A, being Part 1, 51R-34362, and authorize the Mayor and Clerk to enter into an Agreement of Purchase and Sale with Mr. & Mrs. Bartoletti, at a cost of $10,000 plus all advertising, legal and related expenditures. CARRIED e) Memo from the Treasurer with respect to Grants to Organizations The Treasurer provided three options for consideration with respect to a grant policy noting her recommendation is to continue with the same policy as it is simple and less complicated and does not require a lot of staff time to administer. The Treasurer noted that at the end of the day, grants are ultimately Council’s decision. Discussion ensued with respect to our current policy and the other options. It was noted that each must request yearly and are weighed on individual merits. It was then; MOVED BY C. GRAY SECONDED BY S. WELLS RESOLUTION NO. 2009-10-11 RESOLVED THAT General Government Committee does hereby recommend to Council that it receive the Report on Grants to Organizations, for information. And Further, That the General Government Committee recommend to Council that it adopt Option 1 as the Town Policy for Grants to Organizations, as attached. CARRIED f) Memo from the Treasurer with respect to an Investment Policy Deputy Mayor Fosters previously declared Pecuniary Interest was noted and he turned the Chair over to Councillor Wells and withdrew from the table. The Treasurer spoke to the requirements under the Municipal Act if we are to invest. She will send out an RFP if this policy is accepted for investment alternatives. We are looking at whoever could provide best service and interest rate for the Town, and the Policy leaves open to the ability to have dealing with any institution even though chosen a certain bank for investments. It was then; General Government – 15 Oct. 2009 Pg. 10 of 12 MOVED BY G. WATSON SECONDED BY S. WELLS RESOLUTION NO. 2009-10-12 RESOLVED THAT General Government Committee does hereby recommend to Council that it adopt the Investment Policy, as attached. CARRIED Deputy Mayor Foster resumed the chair. g) Memo from the CAO with respect to the Status of the Town’s Pay Equity Plan The CAO acknowledged the work of the Job Evaluation/Pay Equity Committee, and it gives him great pleasure to advise Council that we are now pay equity compliant. It was a long process and a lot of work and thanks to all involved. It was then; MOVED BY S. WELLS SECONDED BY C. GRAY RESOLUTION NO. 2009-10-13 RESOLVED THAT General Government Committee does hereby recommend to Council that it receive for information the CAO’s Memo advising that the Town has received confirmation from the Pay Equity Commission that it is now Pay Equity Compliant. CARRIED Councillor Wells felt the CAO should be recognized as he inherited this issue and in a couple of short years has resolved the mess of a couple of decades. He recognized his contribution and talent in getting us out of somewhat of a dangerous situation. h) Memo from CAO – Human Resources Services – Clearview Twp. The CAO spoke to his memo with respect to the Township of Clearview purchasing HR services from the Town of Collingwood. Collingwood’s HR person is leaving and Clearview’s CAO contacted him. Council approved a part time position. We are in the process of hiring with interviews scheduled next Friday for 24 hours a week. Clearview is interested in purchasing two days to make it a full time position. The CAO sees great potential and opportunity to work with the neighbouring municipality. The job posting was put out as part time. If Committee approves a full time position, the applicants will be contacted again to inquire if they are still interested. A lengthy discussion ensued with respect to a full time position that may attract different people if advertised again; those who did not respond because it was only three days a week and this is not the position we advertised for and employee or General Government – 15 Oct. 2009 Pg. 11 of 12 contract position. The CAO advised that the applications were of good quality; well qualified persons applied for the position. Discussion then ensued with respect to a proposed agreement with Clearview Township for services and the length of that agreement, payment, benefits and involvement in interviews with the Town’s hiring committee. Committee discussed approval of three day to five day, based on the Township of Cleaview’s commitment. It was suggested the CAO prepare an agreement by the interview date based on five days and if that agreement is not in place, proceed with three days a week based on the terms and conditions of the CAO’s report. The CAO advised the issue is going out again or staying with the candidates. He does wants to make it transparent and will talk to the Committee and Clearview’s CAO. The recommendation was agreement with Clearview. It was then; MOVED BY C. GRAY SECONDED BY S. WELLS RESOLUTION NO. 2009-10-14 RESOLVED THAT General Government Committee does hereby recommend to Council that it approve in principle entering into an agreement with the Township of Clearview for the purchase of Human Resources Services from the Town of Wasaga Beach. CARRIED i) Council and Administration Accounts September 2009 MOVED BY S. WELLS SECONDED BY G. WATSON RESOLUTION NO. 2009-10-15 RESOLVED THAT the September 2009 Accounts as reviewed by General Government Committee, are hereby confirmed. CARRIED Additional item: Memo from CAO – Alternative Provider of Letter of Credit as Security for the Site Preparation & Servicing – Blue Water Canoe Club Plan of Subdivision & Vacant Land Plan of Condominium, 9102 Highway 26 – Berkley Homes (Blue Water) Inc. – Mr. Paul Federico The CAO spoke to his memo and the letter circulated and advised that if the developer defaults the letter of credit is no longer in place and therefore the Town solicitor could be sued based on his opinion, therefore the Solicitor will not comment. General Government – 15 Oct. 2009 Pg. 12 of 12 He advised there is an element of risk dealing with a private investor as opposed to a bank. This man is currently a developer in Town on the Berkley Homes on Westbury Road and is meeting his requirements. Once he has finished the servicing component he will provide a letter of credit from a chartered bank. It was then; MOVED BY S. WELLS SECONDED BY C. GRAY RESOLUTION NO. 2009-10-16 RESOLVED THAT General Government Committee does hereby recommend to Council that it accept a Letter of Credit from the private lender CareVest Capital as security for site preparation and servicing of the Blue Water Canoe Plan of Subdivision and Vacant Plan of Condominium being developed by Berkley Homes (Blue Water) Inc. – Mr. Paul Federico. CARRIED 6. DATE OF NEXT MEETING: Thursday - November 12th at 2:30 p.m. 7. ADJOURNMENT: Deputy Mayor Foster adjourned the meeting at 4:25 p.m.