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CENTURY PLACE HOME OWNERS OWNERS ASSOCIATION

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					CENTURY PLACE HOME OWNERS OWNER’S ASSOCIATION
MINUTES OF RE CONVENED ANNUAL GENERAL MEETING OF THE HOME OWNER’S ASSOCIATION OF CENTURY PLACE HELD ON 7TH JUNE 2008 AT THE STAYEASY, SOUTHERN SUN, CENTURY CITY AT 11H00 PRESENT: Mr R Trollip (Chairman)
And Members as per the Attendance Register IN ATTENDANCE: Mr B Evrard (Representing the Managing Agents – Pam Golding Sectional Title Administrators)

1. NOTICE/CONSTITUTION
As the notice convening the meeting had been circulated timeously and a quorum was present, the meeting was declared duly constituted.

ACTION

2. APOLOGIES
None

3. APPROVAL OF THE MINUTES OF THE PREVIOUS AGM MEETING
Mr A Radhakrishna proposed that the previous AGM minutes should not be approved as there were various critical issues that had not be included in the minutes. Mr C Herring also expressed his view that issues discussed were short on detail and not captured correctly. The following additional items are noted for the minutes of the previous AGM:

1. Levy increases to be in line with the AGM and Trustees not to implement increases without this
approval.

2. HOA website would remain in operation and that all required notices would be published. 3. The HOA street lights on the common property are lacking maintenance and should be repaired 4. 5. 6.
immediately The road works commenced had affected some of the houses with these works and Owners should address these with the Contractor. Paving repairs that are the responsibility of the HOA should be done and notices should be given to finalise or Contractor to be appointed, noting costs and responsibility. Preliminary annual budget to be sent out to owners prior to the financial year end and meeting.

After a general discussion it was agreed that the AGM minutes should be sent to all owners and that owners are given 14 days to revert with specific comments before closing off the agreed minutes.

4. CHAIRMAN’S REPORT

The Chairman presented his report verbally and gave an overview to the repairs and maintenance conducted in the previous year and various issues past and current in the complex. The Chairman highlighted the following: -

1. 2. 3. 4. 5.

The complex street lights had been painted. The complex entrance arch had been high pressure cleaned and painted. New upgraded high duty motors had been purchased for the entrance gates. General common property garden had been upgraded and the sprinkler system repaired. Due to consistent problems with the intercom system the trustees had agreed to upgrade the system.

5. CONSIDERATION of Audited Financial Statements for the year ended 28 February 2008
It was noted that the financial year ended 29th February 2008 showed a deficit of R25024.00 and this therefore was a depletion of the surplus funds. Mr A Radhakrishna expressed concern about this and proposed acceptance of these financial statements which was seconded by Mr C Herring.

6. the estimates of income and expenditure for the year ending 28 February 2009 1. Mr A Radhakrishna suggested that capital requirements should be pre budgeted in future. 2. It was noted that there were no charges for water and electricity for the common property. 3. Owners queried as to the proposed expense in the budget for cleaning. It was explained that 4. 5.
this was including maintenance of the gardens, sprinkler system and the weekly cleaning of all the refuse bins and refuse room etc. These should be separated out for significant items. The owners requested that future levy increases will be in line with the AGM date. Mr A Radhakrishna proposed acceptance of the budget and this was seconded by Mr C Herring.

7. Appointment of auditors and remuneration for the year ended 28 February 2009
It was agreed to appoint the current auditors Be Bruyn Daly financial year but that the Auditors be changed at least every 3 years. Proposed by Mr A Radhakrishna and seconded by Mr C Herring.

8. Election of trustees
Nominations were received for: -

1. 2. 3. 4. 5.

Mrs R Radhakrishna and nominated by Mr A Radhakrishna; A Radhakrishna nominated by Ms L Lissack; Mr R Trollip nominated by M G C Huysamer; Mrs T Fedderke nominated by Mr R Trollip; and Mr J Odhav nominated by Mr C Herring.

No further nominations were proposed and therefore the five trustees were duly elected. The nomination mentioned by Mr B Evrard for Mr N Sweet was not supported by those present.

9. General 1. REPORTING AND QUERIES
Mr A Radhakrishna suggested that dates of all trustees meeting, etc be posted on the website.

2. REVIEW OF THE CONSTITUTION
The Trustees were requested to consider and Home Owners to advise of major issues.

3. ANTS IN THE COMMON PROPERTY
Trustees to investigate and obtain reliable contractor to eradicate problem in complex.

4. SURVEILLANCE CAMERA AT ENTRANCE
It is noted that this is not working and the Trustees to investigate as to remedial action.

5. PG SERVICE LEVEL AGREEMENT
Trustees to investigate and finalise as soon as possible as turnaround times and service is unsatisfactory.

6. LOOK AND FEEL OF COMPLEX
It was noted that the look and feel of the complex is lacking in certain areas and Trustees and Home Owners/Tenants to address else value of investments will decline.

There being no further business the meeting closed at 12h35.

CHAIRMAN DATE


				
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