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Board Meeting Minutes 061306

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Board Meeting Minutes 061306 Powered By Docstoc
					Lake in the Woods Association Directors Meeting June 13, 2006
1. The meeting was called to order at 7:55 P.M. by Pat Casasanta. 2. Pat called the roll of the Association Directors. Pat Casasanta, Roger Papa, Tony Maceri, and Joe Burke were present. Pete Marrocco was excused. 3. Pat presented a meeting agenda and asked for it to be approved. unanimously approved. The agenda was

4. Pat asked if there were any corrections to the May 30, 2006 Board of Directors meeting minutes. There was one correction to the meeting minutes. The location of the June 13, 2006 meeting was changed from Da Francesco’s to Tony Maceri’s house. The minutes were unanimously approved with the one correction. 5. Pat presented the following invoices for payment approval: a) Family Flower Day: Receipts in the amount of $592.89 were presented for payment for items purchased for the Family Flower Day Event including flowers (Tom Porter $362.20), gasoline (Tony Maceri $40.00) and (Pat Casasanta $190.69). Ryan Maceri invoice in the amount of $591.71 for the rental of a chipper to dispose of the brush and trees removed during the Family Flower Day event. A cash donation in the amount of $40.00 was received from Paul Lucido and the food was donated by the Roselli family. The Board unanimously approved payment of the receipts. b) Fountains for Golden Pond: The Pond Guy invoice in the amount of $8,477.16 for two (2) new fountains. This invoice did not include a credit of $3,000.00 already paid to The Pond Guy earlier this year and since there was a problem that needed to be corrected, the Board unanimously agreed not to pay the invoice until all problems with the fountains were fixed and the previous payment of $3,000.00 was deducted from the invoice amount. c) Lake and Pond Treatments: The Pond Guy invoice in the amount of $8,500.00 for the lake and pond treatments through October. Tony Maceri indicated that The Pond Guy needed to treat the lake with some additional Natures Blue Pond Dye and suggested that we pay half of the invoice until the additional dye treatment is complete. The Board unanimously approved payment of $4,250.00. d) Electrical: Two (2) DTE Energy invoices in the amount $8.83 and $8.83 for the lake and pond fountains electrical use. The Board unanimously approved payment of these invoices. e) Lawn Mowing: United Lawnscape, Inc. invoice in the amount of $546.00 for the May lawn mowing service. The Board unanimously approved payment of this invoice. 6. Reports of Permanent Committees: a) Landscaping:   Pat Casasanta indicated that the Family Flower Day Event was completed. Pat indicated that the vacant lot owners were informed by the Township that they need to mow their lots and if the lots aren’t mowed within ten (10) days, the

Township will have the lots mowed and the lot owner will be sent a bill for the service.  Pat will send a letter to the vacant lake lot owners indicating that they need to remove the cattails from their property or the Association will have them removed and they will be charged for the service. The Board decided to have another clean-up day on June 24th at 8:00 A.M.

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b) Lake and Pond: Tony Maceri indicated that The Pond Guy needs to replace a float on one of the new fountains on the pond. Tony indicated that The Pond Guy was instructed to add more Natures Blue Pond Dye to the lake.

c) Park and Commons:   There was no report from the Park and Commons Committee.

d) Decorating: Pat suggested that we get some ideas for decorating the subdivision at Christmas during the next clean-up day on June 24th.

e) Architectural Control:  There was nothing new to report from the Architectural Control Committee.

7. The Board voted unanimously to hold a Family Flower Day on June 4, 2006 to plant new flowers at the front entrances, remove dead trees and prune trees along Jewell Road, and survey the subdivision for items that need repair, i.e. sidewalks, gatehouse windows, street signs, etc. It was also decided that there will be activities for the children during this event. 8. The Board voted unanimously to establish a Financial Audit Committee. The purpose of this committee is to establish audit procedures, determine the assets of the Association and to audit the financial records of the Association through December 31, 2005. Pat Casasanta will ask David Gaines, Jim Rossmann and Eva Henry to participate in this committee. 9. Old Business: a) Waterfall Repair: Tony Maceri indicated that we are still waiting for the estimates to fix the waterfall. b) Sprinkler Repair: Tony Maceri indicated that we are still waiting for the installation of the two (2) new clock and rain sensors on the sprinkler system. c) Pond and Lake Fountains: Tony Maceri indicated that he hasn’t received an estimate to repair the broken lake fountain. Tony Maceri indicated that the two (2) new fountains for the Golden Pond have been installed but that a float needs to be replaced on one (1) of the fountains. d) Pond and Lake Treatments: Tony Maceri informed the Board that he had instructed The Pond Guy to add more Natures Blue Pond Dye to the lake during the treatments. 10. New Business: a) Audit Procedures: Pat presented an initial income statement and a financial statement to be used by the Audit Committee. The Board unanimously agreed to use the format

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presented for the income and financial statements. The Board also unanimously agreed to use Quick Books as the Association accounting program. b) Entertainment: The Board unanimously agreed to hold an Ice Cream Social on a date to be determined. The Board also unanimously agreed to have Pat contact some Association Members about participating in an Entertainment Committee. c) Signs: The Board unanimously agreed to purchase signs to advertise/inform/remind Association Members about Association events. d) Pat asked Joe Burke to get two (2) estimates for repairing the windows on the gate houses. e) The Board unanimously agreed to allow two (2) Board Members to authorize payment of an invoice in an amount not to exceed $500.00 in an emergency situation. 11. The next Board of Directors meeting will be held on Tuesday, July 11, 2006 at 7:30 P.M. 12. The meeting was adjourned at 9:30 P.M.

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