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HEG 16jan08-final

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					Notes of Meeting of the HealthQWest Executive Group held on Wednesday, 16 January 2008 at HealthQWest, K205, Buchanan House, Glasgow Caledonian University ____________________________________________________________

Present:

Prof Tracey Howe (Chair), Prof Len Dalgleish, Prof Phil Rowe, Prof Lynn Rochester, Dr Lorna Paul, Prof Lorraine Smith, Dr Pauline Banks, Dr Susan Kerr, Prof Hazel Watson, Prof Jim Woodburn, Dr Flora Cornish, Sheena Dobbie

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Apologies:

None

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Notes of Previous Meeting The Notes were approved. Matters Arising None. Staffing and membership update Dr Daniel Soule has now moved to his new post in the Graduate School at Glasgow Caledonian University as a Lecturer in Academic Writing, and the Group wished him well. This post will not be replaced. However, an agreement has been reached with Prof Steves, Director Graduate Centre to allow Daniel to continue on the Steering Group of the Graduate School, and Editorial Board of CARE and that HealthQWest members will be able to attend the writing workshops offered by the Graduate Centre. Outstanding issues are with:  The production of “HealthQWest connects” newsletter.  Updating the website  Maintaining the publications and grants databases

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Membership and Terms of Reference and frequency of the HEG The Terms of Reference indicate the strategic nature of HealthQWest and its advisory role to the Director. The production of papers and reports for CMB and developing the business plan is the remit of HEG. HEG membership was discussed, and it was agreed that the three Heads of Programmes will remain on the membership list, and that it would be pertinent to have the Director of the Graduate School as a member. It was agreed that there should be one representative from each group on HEG. It was suggested that Dr Grace Lindsay be asked to join HEG, as a representative of the NHS. LR will ask another person if she would be willing to join the group. This would add an extra member from NHS. The role of consumers on the group was discussed. ACTION: SUGGESTED NAMES TO BE FORWARDED TO TEH ASAP

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Business Plan for SFC To date we have not received the outline for the business plan. A meeting has been arranged with the other NMAHP directors for end January. The funders are mainly interested in the resource implications and what this would be towards the end of the funding period. Also what we would do with resources beyond that period. A decision is required for the format of the business plan.

(i)

SWOT analysis: One SWOT analysis was returned from the team. Responses have been received from the Strategic Advisers. ACTION: ALL MEMBERS TO COMPLETE AND RETURN SWOT ANALYSIS by 30th Jan 2008 PEST analysis: Responses have been received from the Strategic Advisers ACTION: ALL MEMBERS TO COMPLETE AND RETURN PEST ANALYSIS by 30th Jan 2008 UPB identification: Responses have been received from the Strategic Advisers ALL MEMBERS TO IDENTIFY USP AND RETURN by 30th Jan 2008 Internal communication strategy (celebrating success and sharing information) a. Meetings  CMB: a description of the relationship with HEG was given.   HEG: discussion as 5 above HealthQWest team meetings: TH will not drive the team meetings and LD suggested that he and LS should organize the team meetings on 6 February. The Group should appoint a Chair, and the first meeting will include the needs of the whole team. ACTIONS: LD & LS TO ORGANIZE 1ST MEETING. INFORM TEAM OF PURPOSE BEFORE THE MEETING. ROOM TO BE BOOKED FOR MEETING Coffee Mornings: these would remain on a monthly basis but would now only be1hr in duration with a team meeting immediately before them. ACTION: MEMBERS MAKE EVERY EFFORT TO ATTEND External strategic meetings  CRF – JW will represent the HealthQWest Director. PR requested that given the importance of this development a small group should be created in order to organize this, possibly Jim, Phil, Lorraine, Lynn, and a member from UWS. ACTION: JW, PR  SSPC – SK will represent the HealthQWest Director. ACTION: SK  Nationalisation of research methods training Steering Group – LD and LS will represent the HealthQWest Director. ACTION: LD and LS.

(ii)

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(iv)

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b. Director‟s weekly bulletins : The new weekly bulletin was well received, and was thought to be a good communication tool. Members were asked to submit items for inclusion in the bulletin. The group agreed that combined meetings would be preferable to additional meetings. ACTION MEMBERS TO SUBMIT ITEMS FOR INCLUSION IN THE WEEKLY BULLETIN c. Email: The subject of emails from the Directorate would indicate the level of response, if any, required.  URGENT RESPONSE by  RESPONSE by  DIRECTOR‟S WEEKLY BULLETIN: for information only no response required.

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ACTION: REPLIES WOULD BE APPRECIATED FROM EMAILS SENT TO MEMBERS REQUESTING A RESPONSE. d. Website: the need to have an updated website was agreed by all as this as felt to be a window from the external world into HealthQWest. ACTION: ALL MEMEBRS TO UPDATE THE WEB PAGES ON A MONTHLY BASIS. STAFF PROFILES SHOULD BE COMPLETED AND ADDED. (v) External communication strategy (Marketing & PR) a. Verbal executive summary: It was agreed that it was important to have a one minute, two to three sentence description of HealthQWest as a first impression to people enquiring about HealthQWest or as a personal introduction. ACTION: MEMBERS TO DRAFT THESE AND EXPRESS THEM AT THE NEXT MEETING b. Connects: Members were keen for this to continue. ACTION MEMBERS TO FORWARD INFORMATION FOR INCLUSION; ACTION: DIRECTOR TO FOLLOW UP RESOURCES TO ENABLE THIS TO CONTINUE c. Website: the need to have an updated website was agreed by all as this as felt to be a window from the external world into HealthQWest. ACTION: ALL MEMEBRS TO UPDATE THE WEB PAGES ON A MONTHLY BASIS. STAFF PROFILES SHOULD BE COMPLETED AND ADDED. d. Brand image: Members agreed that HealthQWest branding is critical. This includes the use of HealthQWest business cards, posters etc.. The signature for emails should be emailed to members to use. ACTION: USE HEALTHQWEST BUSINESS CARDS, POSTERS THE SIGNATURE FOR EMAILS SHOULD BE EMAILED TO MEMBERS TO USE. e. Events  Annual conference September 2008: The next HealthQWest Annual Conference will be held on 22/23 September 2008 at University of Stirling. No funds will be made available from that University, and it was suggested that delegates pay a registration fee. ACTION: A CONFERENCE WORKING GROUP TO BE SET UP CHAIRED BY LD AND REPORT TO NEXT HEG.  Graduate School annual student conference 2008 ACTION (see above).  Other conferences ACTION (see above)  Seminar series 2008: A plan is required for the year ahead, to cater for three events per year. The fourth event will be the Annual Conference. The group was asked to suggest guest speakers. ACTION A SEMINAR WORKI NG GROUP TO BE SET UP CHAIRED BY LS AND REPORT TO NEXT HEG.  Professoriate seminar series 2008 ACTION (SEE ABOVE)  Workshops/master classes

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ACTION TO BE DISCUSSED AT THE GRADUATE SCHOOL STEERING GROUP AND REPORT TO NEXT HEG

(vi)

Grant application forward plan and database to feed into annual report: not discussed Publication strategy and database to feed into annual report: not discusses External collaborations (Memorandum of Understandings): not discussed External visits/visitors/fellows/fellowships, etc.: not discussed

(vii) (viii) (ix)

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Any other Business: None. Date of next meeting: 20 February 2008. SUMMARY OF ACTION POINTS

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ACTION suggested names for HEG membership to be forwarded to director complete and return SWOT analysis to director complete and return PEST analysis to director identify UPB and return to director inform team of purpose before the meeting. st LD & LS to organize 1 meeting. room to be booked for meeting make every effort to attend coffee mornings

RESPONSIBITY ALL ALL ALL ALL TEH LD & LS SD ALL

DUE DATE th 30 Jan 2008 by 30 Jan 2008 th by 30 Jan 2008 th by 30 Jan 2008 th by 30 Jan 2008
st th

1 Wed each month 11am -12 pm

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representing the HealthQWest director at strategic level meetings:  CRF  SSPC  nationalisation of research methods training submit items for inclusion in the weekly bulletin update the web pages on a monthly basis. staff profiles should be completed and added. replies to emails requesting a response. draft verbal executive summary and express them at the next meeting forward information for inclusion in „connects‟ Director to follow up resources to enable „connects‟ to continue use HealthQWest business cards, posters, send updated information the signature for emails should be emailed to members to use. a conference working group to be set up a seminar working group to be set up workshops/master classes to be discussed at the graduate school steering group

JW SK LS and LD ALL ALL ALL ALL ALL TEH ALL TEH CHAIRED BY LD CHAIRED BY LS SK

weekly as appropriate monthly as a minimum as appropriate report to next th HEG 20 Feb

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as appropriate

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report to next th HEG 20 Feb report to next th HEG 20 Feb report to next th HEG 20 Feb

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