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					Appendix 3 to AO/1-6052/09/NL/CBI

ANNEX B PROPOSAL TEMPLATE
PART A: COVER LETTER: Subject: ANNOUNCEMENT OF OPPORTUNITY AO/1-6052/09/NL/CBI CALL FOR OUTLINE PROPOSALS UNDER THE CZECH REPUBLIC’S INDUSTRY INCENTIVE SCHEME

Dear Sir,

With reference to the above AO/1-6052/09/NL/CBI, we are pleased to present the following proposal: insert title here 1. 2. The Prime Contractor is: Company name, address, fax and telephone number Our firm fixed price for the activity in accordance with the funding limit is: insert total price. Please mention the price breakdown between Prime-Contractor and SubContractor (if any). The sub-contractor(s) participating to the activity are: Company name, address and nationality Our bidder code is: Prime Contractor bidder code The bidder code of our Sub-Contractor(s) is: insert bidder codes for all SubContractors The contact person of the Prime Contractor to whom all communications relating to the Announcement of Opportunity should be addressed: Name of contact person (Tel/fax/e-mail) The contact person of the Prime Contractor responsible for the technical and contractual management of any resulting contract: Name of contact person (Tel/fax/email) The author of the proposal is: Name/Company (Tel/fax/e-mail) The legal representative to sign the contract on behalf of the Contractor is: Name and title/Company name The proposal is valid 8 months from the closing date for the receipt of offers. With reference to clause 43.1 of the General Clauses and Conditions for ESA Contracts rev 6, we have identified the background of all IPR belonging to us and/or of our subcontractor and/or third party that we intend to use during the execution of the contract. We hereby declare that we accept your contract and tender conditions (General and Special) and that any sales conditions of our own shall not apply). We hereby acknowledge the right of the Agency to audit, either itself or through an authorised representative, including prior to the award of a contract.
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Not higher than a) 1.000.000 EURO for flight hardware activities, b) 200.000 for research and development c) preparatory activities, no more than 100.000 EURO

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Appendix 3 to AO/1-6052/09/NL/CBI

ANNEX B PROPOSAL TEMPLATE

13.

We hereby commit ourselves to submit a full proposal within six weeks from receiving the notification from ESA.

DATE: ….................................... PLACE:…………………………...

NAME: ………………………..

SIGNATURE: …………………….

NAME OF PRIME CONTRACTOR: …………………………………

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Appendix 3 to AO/1-6052/09/NL/CBI

ANNEX B PROPOSAL TEMPLATE
PART B: TECHNICAL AND APPLICATION PROPOSAL 1. TECHNICAL OBJECTIVES: Outline the main technical objectives and the proposed approach to reach them. Identify and discuss the application area where the technical objectives will have an impact.

2.

TECHNOLOGY READINESS LEVEL: Indicate and discuss the current level of maturity of the technology (TRL) and the level of technical maturity to be reached at the end of the activity (TRL). Please refer to Appendix 1 to the Announcement of Opportunity for the Description of TRLs. Please note that the TRL has to be compatible with the type of activity proposed, a), b) or c) and with the programme of interest.

3.

TECHNICAL FEASIBILITY AND DEVELOPMENT RISK : Present and discuss the technical implementation of the activity. Assess the technical feasibility of achieving the targeted maturity status of the development. Present the engineering approach, discuss the problem areas and assess the development risk.

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APPLICATION OF TECHNOLOGY DEVELOPMENT Outline the prospects for application of the outcome of the activity and analyze briefly the financial risks involved (if applicable). In the case of applications/products consider commercial or scientific space applications. In this case, contacts with, or involvement of potential customers or users are welcome and shall be documented.

5.

INTELLECTUAL PROPERTY RIGHTS (if applicable) Present the status and ownership of the IPR at the beginning and expected end of the proposed work.

Note: The font size (Arial 10) and margins are not to be adjusted.

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Appendix 3 to AO/1-6052/09/NL/CBI

ANNEX B PROPOSAL TEMPLATE
PART C: FINANCIAL, MANAGEMENT AND ADMINISTRATIVE 1. BACKGROUND AND EXPERIENCE OF THE COMPANIES: Briefly describe relevant experience for prime contractor and subcontractors, if any, for the performance of the work (the bidder may submit additional information beyond the 25 pages with Annexes*).

2.

TEAM ORGANISATION AND PERSONNEL a) Present the structure of the organisation and of the team. If applicable identify the work performed by the subcontractors (also part of the team). The structure of the team and of the individual companies shall be shown by means of organigrammes, which clearly show the tasks, position, authority and name of the persons proposed for the work, and in particular the study/project manager and the contracts officer. Show the lines of communication and reporting within the team.

b)

Present your management plan, policies and procedures for this activity including a discussion of the management control organisation, the procedure that will be used to exercise control over the project and the proposed subcontracting control (if any). Lines of communications and reporting, and means for settling disagreements shall be described.

c) Include a short and concise Curriculum Vitae (CV) pertinent to the activity for all key staff that will be allocated to the activity together with information concerning the proportion of the person’s working time that is devoted to the work offered.

3.

FACILITIES: Submit a brief description of the intended facilities relevant to the work (the bidder may submit additional information beyond the 25 pages with Annexes*).

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Any Annexes attached to the proposals are for information only and will not be considered for evaluation.

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Appendix 3 to AO/1-6052/09/NL/CBI

ANNEX B PROPOSAL TEMPLATE
4. WORK DESCRIPTION:** a) Insert a flowchart to show the work logic.

b)

Insert a Work Breakdown Structure (WBS) for the total scope of the activity showing the links and dependencies between the work packages.

c)

Individual Work Package Descriptions (WPD) shall be established per work package identified in the WBS; listing the following: - summary of activities - the beginning and end date of each work package - the responsible company - person in charge - inputs to and outputs of the WPD. With respect to the standard requirements for management, reporting, meetings and deliverables (Appendix 1 to the Draft Contract), please include a Work Package for Management and Reporting. All management tasks, such as meetings, progress reports and final documentation shall be carried out under this Work Package.

5.

PLANNING** Insert a GANTT bar chart schedule for the proposed activity. The schedule from the start of the activity until the end of the contract shall, in principle, not exceed two (2) years unless fully justified. If the scope of the activity is software development then this must be delivered and the standard 6 months guarantee period should be reflected in the bar chart and may lead to a total period exceeding 2 years.

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COST PRICE DATA** a) Complete and the following PSS forms and attach them to your proposal. The PSS forms are available on EMITS (http://emits.esa.int/emits/owa/emits.main) and instructions for completing the forms are provided. All PSS forms including those for your sub-contractors are to be signed by the authorised representative of the company. - PSS A1 - PSS A2 - PSS A8 Note: The profit shall not exceed eight percent (8%) of the base cost defined in the item ten (10) of the Company Price Breakdown Form PSSA2, issue 3.

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As Flight Hardware activities need to be phased, detailed information for the phase being proposed shall be provided. For the activities in following phases less detailed information is expected. Flight Hardware activities may exceed the period of 2 years when considering all its phases.

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Appendix 3 to AO/1-6052/09/NL/CBI

ANNEX B PROPOSAL TEMPLATE
b) Provide a table with a summary of the cost breakdown per Work Package. If applicable provide an estimate of the cost to completion for the technical objectives stated.

c) Provide a milestone payment plan using the table herebelow taking into account Clauses 20, 21 and 22 of the Draft Contract. All claims for payment shall be linked to the achievement of defined schedule milestones with tangible deliverables. Examples of such milestones are the satisfactory completion of Design Reviews, satisfactory completion of tests, hardware deliveries and closure of contracts. For Software deliverables 5 % of the final payment will be due after expiry of the 6 month guarantee period. Example of Milestone Payment Plan: PRIME CONTRACTOR MILESTONE PAYMENT PLAN Scheduled Dates Payments from ESA to Prime Contractor ADVANCE: Upon signature of the Contract by both parties (maximum according to GCC 35% of Phase 1) PROGRESS: [Upon TBD milestone(s) and/or deliverables] PROGRESS: [Upon TBD milestone(s) and/or deliverables] FINAL 1: Upon the Agency’s acceptance of all deliverable items due under the Contract and the Contractor’s fulfilment of all other contractual obligations [OPTION]: including performance of the Final Presentation FINAL 2: Upon successful completion of the 6 month guarantee period [if applicable]: TOTAL Milestone Description Example of Milestone Payment Plan for sub-contractors (delete if not applicable) Sub Contractor(s) Milestone Payment Plan Scheduled Dates Payment from Prime Contractor to Subcontractor 1

Milestone Description

Payment from Prime Contractor to Subcontractor 2

TOTAL

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TRAVEL AND SUBISTENCE PLAN Complete the table here-below for any travels envisaged by the Contractor and SubContractors for the execution of the contract:

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Appendix 3 to AO/1-6052/09/NL/CBI

ANNEX B PROPOSAL TEMPLATE
Work Package Number Destination Purpose of Trip Company Nr. Persons Nr. Days Subsistance Allowance Travel Cost Total cost

8.

DELIVERABLES The list of foreseen deliverables shall be included (e.g. technical, notes, final report, software, hardware, etc).

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