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					EMERGENCY MANAGEMENT SUPPORT ASSOCIATION OF KANSAS CONSTITUTION
ARTICLE I – NAME AND TERRITORIAL LIMITS Section 1. The official name of the Association shall be the Emergency Management Support Association of Kansas (EMSAK). The territorial limits of the Association shall be confined to the State of Kansas. ARTICLE II – MISSION The Emergency Management Support Association of Kansas (EMSAK) is an active statewide network of professionals from emergency management agencies and support organizations working together to promote understanding of the functions of each agency and to establish a means of sharing resources to enhance the emergency management program. To achieve this mission EMSAK will: 1. Actively seek professionals from organizations not limited to State and Local Emergency Management, Fire Services, Law Enforcement Agencies, Emergency Medical Services (EMS), Elected and Appointed Governmental personnel and Volunteer Organizations. 2. Encourage continuing education in education of Emergency Management related activities and provide a forum of professional education. 3. Work together to develop an active network in all aspects of with Emergency Management. 4. Become familiar with programs, resources, and paper work to support Emergency Management. ARTICLE III – MEMBERSHIP Section 1. Membership in this Association shall include personnel from Emergency Management organizations, Emergency Management support agencies, Volunteer Agencies. Definitions of Regular and Life Members shall be as provided for in the Bylaws of the Association.

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Emergency Management Support Association of Kansas (EMSAK) Constitution ARTICLE IV – MEMBERSHIP DUES There shall be membership dues; the amount and due dates shall be as set forth in the Bylaws of the Association. ARTICLE V – OFFICERS Section 1. The Executive Board shall be as provided for in the Bylaws of the Association. Method of election, term of office and duties of the Executive Board shall be as set forth in the Bylaws of the Association. ARTICLES VI – MEETINGS Section 1. There shall be regularly scheduled meetings of the Association. The time and method of notification of these meetings shall be as set forth in the Bylaws of the Association. ARTICLES VII – AMENDMENTS Section 1. Procedure: This Constitution may be superseded, amended or supplemented at any regularly scheduled meeting of the Association by 2/3 majority of those members present, providing that notice of any such proposed change shall be circulated by mail to all members at least thirty (30) days prior to such meeting. Proxy Votes: No provisions are provided in this Constitution for proxy votes. ARTICLES VIII – BYLAWS Section 1. The Association shall adopt Bylaws for the conduct of its affairs, in harmony with this Constitution.

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EMERGENCY MANAGEMENT SUPPORT ASSOCIATION OF KANSAS BYLAWS
ARTICLE I – ASSOCIATION YEAR Section 1. The Association year shall begin at the close of the spring meeting annual conference and continue until the close of the spring meeting annual conference the following year. ARTICLE II – MEMBERSHIP Section 1. Membership in this Association shall include personnel from Emergency Management organizations, Emergency Management support agencies, and volunteer agencies. The Membership shall be made up of two types of members: a. Regular: An individual paying dues to the Association in any given within the current year, and b. Life Member: An individual who has been, or currently is, active in the Emergency Management Support Association of Kansas (EMSAK) for a period of at least ten (10) years, and must have served on the EMSAK Executive Board for at least one (1) term, or has provided outstanding service to the Association. Section 3. Termination of membership in the association shall be governed in the following manner: a. Resignation: Any member who wishes to resign may do so simply by not submitting to the Association Treasurer the amount of dues set by the EMSAK Board in any given year. There will be no reimbursement to anyone wishing to resign from the Association after dues are paid in any Association year. Any current member who wishes to resign may do so verbally before any meeting of the Association, or in writing to the President or Secretary at any time. Membership dues will not be refunded. b. Non-payment of dues: Any member who is considered in arrears shall be dropped from the membership. No provision is made for reduction in membership dues for a partial year. c. Expulsion: Any five (5) members in good standing of the Association may submit a request to the President to expel a member. Such
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Emergency Management Support Association of Kansas (EMSAK) Bylaws request shall be in writing, signed by each requesting member and setting forth the reasons for expulsion. After receipt of the request, the President shall notify the member being considered for expulsion, in writing, setting out the reasons for the request. Within sixty (60) days of receipt of the request for expulsion, the President shall call a meeting of the Executive Board to review the request and to hear qualified witnesses, including the member being considered for expulsion, if that member desires to be heard. An expulsion vote of three-fourths (3/4) of the Executive Board shall require that a special meeting of the Association be called within thirty (30) days to consider the matter, unless a regular meeting is scheduled within this period. A vote of two-thirds (2/3) of the members present shall be required to expel a member from the Association. ARTICLE III – MEETINGS Section 1. Annual: An annual A business meeting of the Association shall be held in the spring of each year during the annual conference, at a date and location chosen by the Executive Board. Notification of such meeting, the date, place, and time shall be circulated by mail to each member at least thirty (30) days in advance of such meeting. Special: Special meetings of the Association may be called by a majority vote of the Executive Board for any specific purpose. Provided, however, the Association members are notified at least thirty (30) days in advance of the purpose, date, time and place of such special meetings. Only those items of business specified in the notice may be discussed at such special meetings. Rules of Order: All business of the Association shall be conducted as per the latest edition of Roberts Rules of Parliamentary Procedures. Quorum: Those members of the Association, in good standing, voting at any regular or special meeting, shall constitute a quorum. ARTICLE IV – EXECUTIVE BOARD Section 1. Executive Board: The Executive Board shall consist of: The President, President-Elect, Past President, Secretary, Treasurer and the Chairpersons of the Audit Committee, Awards Committee, Nominations Committee, and the Membership Task Force Committee Standing Committees as set forth in Article V of these Bylaws. The Executive Board shall be the governing body of the Association and conduct its business to include, but is not limited to, the following:

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Emergency Management Support Association of Kansas (EMSAK) Bylaws a. President: The President shall preside over all meetings of the Association and Executive Board, appoint such committees as he/she perceives to be in the best interest of the Association, which are consistent with the Constitution and Bylaws of the Association, sign and execute all contracts and authorize payment of monies in the name of the Association. b. President-Elect: The President-Elect shall perform those duties as may be required by the President or Executive Board. In the event of the absence of the President, the President-Elect shall perform and have all the powers granted the President. The President-Elect shall assume the office of the President the following year. c. Immediate Past-President: The immediate Past-President shall perform those duties as may be required by the President or Executive Board. In the event of the absence of the President and the PresidentElect, the Past-President shall perform and have all the powers granted the President. d. Secretary: The Secretary shall keep the minutes of all proceedings of the membership meetings and the Executive Board Meetings. The Secretary shall perform such duties as may be required by the Executive Board. Minutes of the business meeting shall be provided to all members no later than thirty (30) days following such meetings. In the event of the absence of the Secretary, the Treasurer shall perform all the duties given to the Secretary. In the event both are absent, a Secretary Pro-tem may be appointed by the President. e. Treasurer: The Treasurer will receive and have charge of all monies and securities belonging to this Association or collected in its name and shall keep accurate records of all transactions. The Treasurer shall perform such duties as may be required by the Executive Board. In the event of the absence of the Treasurer, the Secretary shall perform all of the duties given to the Treasurer. In the event both are absent, a Treasurer Pro-tem may be appointed by the President. 1. Financial Accounting: All financial accounts, (bank checking and/or savings), shall have bear the signatures of the President, the Secretary and the Treasurer. All withdrawals from these accounts shall require a minimum of two (2) of the three (3) listed signatures signatories. f. Committee Chairpersons: The Committee Chairpersons shall be voting members on the Executive Board and oversee the duties of their respective Committees as set forth in Article V of these Bylaws. Chairpersons shall also be involved in planning the Annual

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Emergency Management Support Association of Kansas (EMSAK) Bylaws Conference and perform other duties as may be required by the President or Executive Board. g. Vacancies: A vacancy occurring in any elected office in the Association shall be filled promptly by appointment by the President. The appointed officer (or other position) shall serve until the next scheduled election for that position. h. Removal from Office: An officer may only be removed from office through termination of membership as prescribed in Article II, Section 1 of these Bylaws. Appointment of a member to the vacancy will follow Article IV, Section 1 of these Bylaws. i. Executive Board Meetings: The Board shall meet at the discretion of the President. To constitute a quorum, one-half of the Executive Board members are required to be in attendance for voting on any issue being brought before the Board. ARTICLE V – COMMITTEES Section 1. Standing Committees: Standing Committees, appointed Members shall be afforded the opportunity to volunteer to serve on the standing committees and be approved by the President. The term of service for these committees shall be for a period of one (1) year, beginning at end of the conclusion of the Annual Conference until the following year when the new committees are established. These committees shall include, but not be limited to the following: a. Audit Committee: The President shall appoint approve a minimum of two members in good standing to serve on the Audit Committee. The President shall name one of the two members as appoint the Audit Committee Chairman, if one has not already volunteered to serve in this capacity. who will serve as a voting member on the Executive Board. Term of service in this position shall be for a period of one year, beginning at the conclusion of the annual conference, until the following year when a new Executive Board is established. The Association Treasurer will serve as an ex officio member of the Audit Committee. 1. It shall be the duty of the Audit Committee to audit all Association accounts and financial records for the past Association year, assist the Treasurer in preparing financial statements and forms that may be required to be filed in accordance with State and Federal law, and evaluate the adequacy and effectiveness of accounting procedures of the Association.

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Emergency Management Support Association of Kansas (EMSAK) Bylaws

2. Meetings: The Audit Committee shall meet as many times as may be necessary to complete the audit prior to the business meeting at the annual conference. 3. Reports: A written report shall be made of the results of the audit to the Executive Board prior to the business meeting held during the annual conference. The report shall be signed by each member of the Audit Committee and filed with the Secretary to become a part of the Executive Board’s Minutes. The Audit Committee shall meet as many times as may be necessary to complete an audit of the Association accounts and financial records. The Audit Committee Chairperson will present a report to the Executive Board and Association members at the business meeting during the annual conference. b. Nominations Committee: The incoming President shall appoint approve the a Nominations Committee consisting of a minimum of three (3) members in good standing. The President shall appoint one of the three as Chairperson, if one has not already volunteered to serve in this capacity who will serve as a voting member of the Executive Board. Term of service in this position shall be for a period of one year, beginning at the conclusion of the annual conference, until the following year when a new Executive Board is established. 1. Duties: It shall be the duty of the Nominations Committee to solicit nominations for President-elect to serve the following year, solicit nominations for Secretary each even numbered year, and solicit nominations for Treasurer each odd numbered year. The positions of Secretary and Treasurer will be two (2) year terms. The nominees shall be members in good standing with the Association, and may not be selected to serve in more than one capacity. The Nominations Committee shall solicit nominations for the office of President-Elect annually, to serve the following year; the office of Secretary in even numbered years to serve a two (2) year term; and the office of Treasurer in odd numbered years to serve a two (2) year term. Nominees shall be members in good standing with the Association and may not be selected to serve in more than one capacity. c. Awards Committee: The incoming President shall appoint approve an Awards Committee consisting of a minimum of three (3) members in good standing, naming one as Chairperson, if one has not already volunteered to serve in this capacity who will serve as a voting member on the Executive Board. Term of service in this position shall

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Emergency Management Support Association of Kansas (EMSAK) Bylaws be for a period of one year, beginning at the conclusion of the annual conference, until the following year when a new Executive Board is established. This committee will seek nominations for the two (2) awards EMSAK recognizes, as well as nominations for life members. Nominations may be made by any member in good standing who feels an individual or agency is deserving of an award. It shall be the duty of the Awards Committee to submit the nominations to the Executive Board prior to the annual conference. The Executive Board will determine, by vote, the award winners. 1. Outstanding EMSAK Member of the Year Award: Recognizes an EMSAK member who has done an outstanding job in their field. 2. Outstanding Support Agency/Personnel Award: Recognizes a support agency/individual that has gone above and beyond their normal duties in or in support of Emergency Management. 3. Life Member Award: Recognizes outstanding service to EMSAK. Nominations for life membership must be submitted to the EMSAK Executive Board by five (5) members in good standing, and must include a narrative explaining accomplishments and qualifications deserving life membership status. After review of the nominations, the EMSAK Executive Board shall determine if life membership status shall be awarded. Recipients of the above named awards shall be recognized at the Awards Ceremony during Annual Conference. d. Membership Task Force Committee: The incoming President shall appoint approve a Membership Task Force Committee consisting of a minimum of five (5) members of the Association in good standing who are not members on the Executive Board. The President shall appoint a Chairperson, if one has not already volunteered to serve in this capacity. who shall serve as a voting member on the Executive Board. Term of service in this position shall be for a period of one year, beginning at the conclusion of the annual conference, until the following year when a new Executive Board is established. In addition, tThe Association President shall sit on this Committee. Any other Executive Board member may attend the Membership Task Force Committee meetings and offer input into projects being initiated and developed by the Committee. 1. Duties: It shall be the duty of the The Membership Task Force Committee to shall support existing membership as well as actively

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Emergency Management Support Association of Kansas (EMSAK) Bylaws seek new EMSAK members from organizations across the State of Kansas, who support emergency management response efforts, to include, but not be limited to: Law Enforcement, Fire Services, Emergency Medical Services (EMS), Elected and Appointed Governmental personnel, and Volunteer Agencies. The Membership Task Force Committee shall be responsible for regularly updating the Association’s Website and brochure, as well as keeping current on other membership issues. 2. Meetings: The Membership Task Force Committee will meet at the Committee Chairperson’s discretion. 3. Reports: Minutes shall be taken at each meeting and submitted to the Executive Board for review. A copy of each meeting will be given to the Association’s Secretary to be filed with the Minutes of the Executive Board. e. Vendor Committee: The President shall approve a Vendor Committee consisting of a minimum of two (2) members in good standing, naming one as Chairperson, if one has not already volunteered to serve in this capacity The Vendor Committee shall actively seek businesses to display their products at vendor booths during the annual conference. The committee will also seek potential vendors to sponsor activities and/or meals during the conference. Section 2. Other Committees: The President may appoint temporary committees to serve at the discretion of the Executive Board to support the Association. The chairpersons of these committees will not be voting members of the Executive Board. ARTICLE VI – ELECTIONS Section 1. Annual Elections: An election of officers to the Executive Board shall be conducted during the business session of meeting at the Association’s annual meeting of the Association as follows conference: a. The Nominations Committee shall solicit nominations for the following positions and present them to the membership voting at the business meeting. President-Elect will be solicited each year. Secretary will be solicited each even numbered year and Treasurer each odd numbered year. Voting will be conducted by anonymous ballot. for President Elect and present them to the membership at the annual meeting. The Nominations Committee

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Emergency Management Support Association of Kansas (EMSAK) Bylaws shall solicit nominations for the position of Secretary and present them to the membership at the annual meeting in each even numbered year. The Nominations Committee shall solicit nominations for the position of Treasurer and present them to the membership at the annual meeting in each odd numbered year. Voting will be conducted by written ballot. 1. The President will serve on the Executive Board for a three (3) year term. The first year serving as President-Elect, followed by the second (2nd) year as President and the third (3rd) year as PastPresident. Each term will be begin at the end of the annual meeting and terminate at the end of the annual meeting the following year until all three (3) positions have been completed. 2. The Secretary position will serve on the Executive Board for a two (2) year term. Term will begin at the close of the annual meeting (beginning in 2004) and terminate at the end of the annual meeting two (2) years later or at the end of the annual meeting of each even year. 3. The Treasurer position will serve on the Executive Board for a two (2) year term. Term will begin at the close of the annual meeting (beginning in 2005) and terminate at the end of the annual meeting two (2) years later or at the end of the annual meeting of each odd year. b. In the event an officer is unable to finish his/her term, the President, with recommendations from the Executive Board, shall appoint a member in good standing to fill the vacancy. Section 2. Manner of Election: When the President declares the Association meeting open for Election of Officers, the report of the Nominations Committee shall first be presented to the membership. The President shall then entertain motions from the floor and the election shall proceed as prescribed by the latest edition of Roberts Rules of Parliamentary Procedures. Each officer is to be elected by a separate vote. Voting Procedure: All members in good standing shall have one vote on nominations or motions to elect. A majority vote shall constitute an election to office. Proxy Votes: No provisions are made in these Bylaws for proxy votes. ARTICLE VII – AMENDMENTS

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Emergency Management Support Association of Kansas (EMSAK) Bylaws Section 1. Any amendment to these Bylaws, if in conformity with the Constitution of the Association, may shall be adopted by a majority of members voting at the annual meeting. Written notice of the proposed change(s), and date the amendment will be voted on, and shall be provided to each member of the Association at least thirty (30) days prior to such meeting. ARTICLE VIII – ASSOCIATION DUES Section 1. The membership dues of the Association shall be twenty-five dollars ($25.00), payable prior to the business meeting held at the Annual Conference to have voting privileges at that conference.

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