CITY OF GREENACRES
INTEROFFICE MEMORANDUM 0504A2.001
TO: FROM: SUBJECT: DATE:
Wadie Atallah, City Manager Jeff A. Price, Director of Finance Department of Finance Activity Report –March 28 to April 8, 2005 April 11, 2005
The following report provides the highlights of activity within the Department of Finance for the two-week period from March 28 through April 11, 2005. 1. AUDIT/BUDGET and FINANCE ADMINISTRATION: a. Completed and filed form 5500 Annual Return/Report of Employee Bene fit Plan to the Department of the Treasury Internal Revenue Service. b. Implemented changes to the Firefighters and Public Safety Officer’s Pension Plan starting March 31, 2005. c. Submitted the following: Budget revision to Children’s Service Council for CARES and Cool Zone via SAMIS on line; JAG grant in the amount of $15,061 to be used to purchase MDT’s. – (formerly known as Local Law Enforcement Block Grant - LLEBG); request draw on the Bullet Proof Vest grant which is used to purchase vests for Public Safety; final reimbursement request for CDBG Jackson Avenue in the amount of $82,563.60; Firefighter’s supplement reimbursement request in the amount of $1,470; reimbursement for CARES grant in the amount of $12,752.32 for the month of March; E-911 reimbursement request in the amount of $10,250.55. 2. FINANCE OPERATIONS: ACTIVITY A/P Checks Issued Payroll Checks Issued Direct Deposits Cashier Payments Processed New Utility Accounts 03/28/2005 – 04/08/2005 Number Amount 133 24 185 498 75 > $448,124.09 $334,480.55 $615,592.55
Interoffice Memorandum 0504A2.001 April 11, 2005
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PURCHASING AND CONTRACTING: ACTIVITY Purchase Orders Issue Excluding Change P.O.s Purchase Order Amounts Bids In Progress Bids Advertised Bids Awarded Procurement Card Purchases Purchasing Card Transactions CURRENT 63 $70,203.59 6 0 0 $18,687.26 188 Year to Date (FY 2005 Only) 956 $2,211,443.22 9 6 3 $74,554.49 871
a. Opened Bid Number 05-009 Landscape Maintenance of City Medians on
Wednesday, April 6 with three (3) bid responses. Lowest bid of $136,810 was from First National Outsourcing Property Maintenance. b. Opened Bid Number 05-010 for Swain Boulevard Realignment on Thursday, April 7 with two (2) bid responses. Lowest bid of $131,189.65 was with Rosso Paving. 4. INFORMATION TECHNOLOGY: a. Training new intern, Demard Thomas, on the IT Computer system. b. Set up new plotter/scanner/copier in Planning and Engineering, and reset times on the AS/400 at Public Safety and City Hall for Daylight Savings time.
c. Provided the following: replaced rubber pad on Finance LaserFiche scanner;
replaced battery in MDT6; configured 7 MDT’s for Public Safety; performed AS/400 entire save for first quarter at Public Safety and City Hall; recorded monthly LaserFiche statistics; inventoried all computers in the City for the new budget; downloaded EMS billing software update 3.0.1 to the server, with Payroll Technician completing the configuration after update was completed.
Checked accessibility and instructed Public Safety and City Hall how to recycle the router after a lightning strike to a Bellsouth location caused a lost connection.
_______________________ Jeff A. Price Director of Finance