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					Completing Reports and Proposals

© Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 1

Three-Step Writing Process
• Planning
• Writing • Completing

© Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 2

Finalizing Formal Reports and Proposals
• • • • Revising Producing Proofreading Distributing

© Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 3

Revising Reports and Proposals
• Style and tone
• Organization • Readability • Content

© Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 4

Producing Reports and Proposals
• Design elements
• Report-writing teams • Computer resources • Audience expectations

© Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 5

Components of Formal Reports
• Prefatory parts
• Text of the report • Supplementary parts

© Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 6

Prefatory Parts
• Report cover
• Title fly and title page • Authorization letter • Acceptance letter

• Letter of transmittal
• Table of contents • List of illustrations • Synopsis/executive summary

© Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 7

Text of the Report
• Introduction
• Body • Closing

© Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 8

Supplementary Parts
• Appendixes
• Bibliography • Index

© Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 9

Components of Formal Proposals
• Cover
• Title fly • Title page • Table of contents

• List of illustrations
• Copy of RFP • Synopsis/executive summary • Letter of transmittal

© Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 10

Text of the Proposal
• Introduction
• Body • Closing

© Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 11

Proofreading Reports and Proposals
• Inconsistencies • Errors • Missing components
– Spelling
– Text placement – Punctuation

– Visual aids
© Prentice Hall, 2008
Business Communication Today, 9e Chapter 15 - 12

Distributing Reports and Proposals
• Physical • Electronic • Web-based

© Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 13

Writing Requests for Proposals
• Company background
• Project description • Overall requirements • Decision-making criteria • Proposal requirements

• Submission/contact information
© Prentice Hall, 2008
Business Communication Today, 9e Chapter 15 - 14


				
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