RESOLUTION NO. 103 OF 2007
REQUEST, SOLICITATION AND INVITATION OF PROPOSALS FOR QUALIFICATIONS FOR THE POSITION OF CITY OF VENTNOR
WHEREAS, the City of Ventnor City is desirous of engaging the services of a professional Grant Writer to facilitate the funding by means other than property taxes of projects undertaken or to be undertaken by the City; and WHEREAS, the City of Ventnor City has determined that it is in the best interest of the City to award said professional contract in a fair and open manner; and WHEREAS, the Board of Commissioners of the City of Ventnor City has determined that to best accomplish the fair and open award of said professional contract the solicitation of proposals for qualifications is warranted. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the City of Ventnor City that it extends a request, solicitation and invitation for the submission of proposals for qualifications for the position of Grant Writer; and BE IT FURTHER RESOLVED that said proposals shall be submitted and follow the manner and form attached hereto.
I, SANDRA M. BIAGI, City Clerk of the City of Ventnor City, do hereby certify that the foregoing resolution was duly adopted at a Regular Meeting of the Ventnor City Board of Commissioners held this Sixth day of September, 2007 and in witness whereof I have hereunder set my hand and official seal on this date written.
Motion Schafer Vespertino Kreischer
____________________________ SANDRA M. BIAGI, RMC/CMC
CITY CLERK REQUEST, SOLICITATION AND INVITATION OF PROPOSALS FOR QUALIFICATIONS FOR THE POSITION OF CITY OF VENTNOR
The proposer is requested to provide a proposal to the City of Ventnor City (“City”), County of Atlantic and State of New Jersey for the position of Grant Writer. The proposer must comply strictly with the submission requirements set forth herein. The proposal must be received at City Hall, 6201 Atlantic Avenue, Ventnor City, NJ 08406 on or before Tuesday, September 25, 2007 at 2:00 P.M. The proposal must be submitted in the format required by the City. No late submissions will be accepted. All properly submitted sealed proposals will be publicly opened, announced and recorded on Tuesday, September 25, 2007 at 2:00 P.M in the office of the City Clerk for the position of:
In addition, all proposers shall comply with P.L.1977, c.33 requiring submission of a statement of corporate ownership; N.J.S.A. 52:32-44 requiring submission of a New Jersey Business Registration Certificate and the collection of use taxes; and with the provisions of P.L.1975, c.127 and N.J.A.C. 17:27 concerning equal employment opportunity and affirmative action and the submission of proof of compliance therewith.
I. INTENT The City of Ventnor (“City”), County of Atlantic and State of New Jersey intends to appoint and fill the position of Grant Writer. All properly submitted sealed proposals will be publicly opened, announced and recorded on Tuesday, September 25, 2007 at 2:00 P.M. in the office of the City Clerk. The effective date of the contract will be October 4, 2007. The General Criteria is articulated at Section III for the selection of Grant Writer. Those criteria and the other requirements herein are intended to be non-restrictive for the purpose of obtaining participation of qualified professionals and uniformity in the manner of submission of proposals. The successful proposal, upon award and execution shall become a part of the signed contract. There will be no award or appointment to the position of Grant Writer until formal approval by the City has been made by resolution at its Commission meeting. As per the provisions of N.J.S.A. 19:44A-20.4 et seq., the City shall be the sole judge concerning the criteria set forth herein and the merits of the proposals submitted. The City shall be the sole judge of the benefits to the City represented by the submissions pursuant to this Request, Solicitation and Invitation for proposal.
II. GRANT WRITER
This Request, Solicitation and Invitation for proposal, is for the appointment of a professional position with the City or a position for which there is a bidding exemption under N.J.S.A. 40A:11-1 et seq. Each proposer shall have the following insurance coverage: 1. 2. 3. 4. The proposer shall maintain workers compensation insurance as required by law; Employer's liability with limits of $500,000; Commercial general liability insurance with coverage of $1 million per occurrence; and Professional liability insurance with coverage of $1 million per claim.
Attachment A is the Certification of Insurance that must be executed and documents attached thereto by the proposer at the time of submittal of this Request, Solicitation and Invitation for proposal.
III. GENERAL CRITERIA
The Professional Qualifications for the Grant Writer shall include but may not be limited to the following: 1. Must hold a current and valid Business Registration Certificate in the State of New Jersey and have a favorable record with the State of New Jersey; 2. A minimum of at least five years experience in the proposer’s profession, including exposure to issues likely to be of assistance in serving as Grant Writer; 3. The ability of the assigned Grant Writer to attend meetings of the City. 4. Must maintain a bona fide office in the State of New Jersey; 5. Must have sufficient support staff to provide all services required by the City; 6. Must list past and present public entities represented as Grant Writer, including at least six public entities within a 50 mile radius of the City serviced by your firm; 7. Other factors if demonstrated to be in the best interest of the City;
IV. DUTIES OF GRANT WRITER
The Duties of the Grant Writer shall include but may not be limited to the following: 1. Representing the City in all project matters as it relates to the grant funding and shall advise and assist the City as required in the administration of the City’s funding requirements; 2. Attending meetings of the City as requested, and give opinions on questions related to grant application(s) and grant administration that may arise at City meetings; 3. Representing the City with the funding sources for the preparation and submission of funding requests and funding renewals, subject to the approval of the Commission; and 4. Other assigned duties which shall fall within the overall expertise of the Grant Writer.
Grant Writer. The duties of the Grant Writer shall include securing outside and/or third party funding sources for the City’s projects with appropriate sources approved by the City and to provide assistance to the City in all grant funding related matters. Please provide the following information 1. 2. 3. 4. 5. 6. Describe proposed management of account, including but not limited to account manager, account manager’s functions, credentials of all members of the account management team and number of clients serviced by the accounts management team. Describe the ongoing services to be provided during the course of the year as part of the administration of the City’s grant funding scenarios. Describe what other benefits and/or services that your firm could provide to the City. Describe how your firm reviews all plan documents for compliance with applicable laws and contracted agreements. Describe how your firm would assist the City with project funding negotiations. Describe how your firm would assist the City to help project budget costs and funding requirements and expectations for future time periods.
Date: City of Ventnor city 6201 Atlantic Avenue Ventnor City, NJ 08406 Attn: City Clerk Re: Request, Solicitation and Invitation for proposal – Grant Writer
Dear City of Ventnor City: The undersigned hereby submits the enclosed proposal for the position of Grant Writer. The undersigned hereby undertakes and promises to serve as Grant Writer and to do all work requested as appropriate and required herein as well as the preparation and submission of documents concerning the same, including all written amendments and changes thereto, if any, which are incorporated herein by reference and made a part of this proposal.
Type or Print Full Name
CERTIFICATION OF INSURANCE
I HEREBY CERTIFY THAT MY OFFICE CARRIES INSURANCE ADEQUATE TO PROTECT THE CITY OF VENTNOR CITY (CITY) AND INDEMNIFY THE CITY FOR ANY ERROR OR OMISSION COMMITTED BY THE UNDERSIGNED THAT CREATES LIABILITY TO THE CITY. THIS INCLUDES ERRORS AND OMISSIONS POLICY AND ANY OTHER TYPE OF POLICY THAT CAN BE UTILIZED TO PROTECT THE INTERESTS OF THE CITY. I HAVE ATTACHED COPIES OF THE DECLARATION PAGES OF EACH POLICY THAT DOES OR CAN PROTECT THE CITY FROM ANY ERROR, OMISSION OR ACTIVITY IN WHICH I OR ANYONE FROM MY OFFICE MIGHT ENGAGE IN ON BEHALF OF THE CITY. I FURTHER CERTIFY THAT THE POLICIES OF INSURANCE THAT ARE CARRIED BY MY OFFICE SHALL CONTINUE TO BE CARRIED DURING THE ENTIRE TERM OF MY APPOINTMENT AS GRANT WRITER, IN THE EVENT THAT MY OFFICE IS SELECTED TO SERVE IN THAT CAPACITY. IN THE EVENT THAT THE DECLARATIONS PAGE(S) SUBMITTED SHOWS THE POLICY OR POLICIES OF INSURANCE WILL LAPSE DURING THE COURSE OF THE TERM OF MY APPOINTMENT, I WILL PROVIDE TO THE CITY A COPY OF THE RENEWAL POLICY DECLARATION PAGE. I FURTHER CERTIFY THAT THE RENEWED POLICY SHALL HAVE THE SAME OR GREATER LIMITS OF LIABILITY AS THE ONE PROVIDED FOR AT THE BEGINNING OF MY APPOINTMENT. CERTIFYING OFFICIAL: NAME: ____________________________________________ TITLE: _____________________________________________ SIGNATURE: _______________________________________ DATE: _____________________________________________
ATTACHMENT B CONFLICT OF INTEREST CERTIFICATION
THE UNDERSIGNED CERTIFIES TO THE CITY OF VENTNOR CITY (“CITY”), COUNTY OF ATLANTIC, STATE OF NEW JERSEY THAT IN PERFORMING SERVICES TO THE CITY HE/SHE IS AWARE OF NO CIRCUMSTANCE THAT WOULD CONSTITUTE A CONFLICT OF INTEREST, FINANCIAL OR OTHERWISE, BETWEEN HIMSELF/HERSELF (OR HIS/HER FIRM) AND THE INTERESTS OF THE CITY. THE UNDERSIGNED CERTIFIES THAT HE/SHE HAS MADE A SEARCH OF HIS/HER FIRM’S CLIENT BASE AND HAS EXECUTED THIS CERTIFICATION SUBSEQUENT TO SUCH SEARCH. THE UNDERSIGNED ACKNOWLEDGES THIS IS A CONTINUING CERTIFICATION, AND SHALL REMAIN IN EFFECT FOR THE TERM OF THE SERVICES CONTAINED IN THE SOLICITED REQUEST FOR PROPOSAL. I CERTIFY THAT THE FOREGOING STATEMENTS MADE BY ME ARE TRUE. I AM AWARE THAT IF ANY OF THE FOREGOING STATEMENTS MADE BY ME ARE FALSE, THE CITY IS FREE TO TERMINATE ANY PROFESSIONAL SERVICE AGREEMENT ENTERED INTO WITH THE UNDERSIGNED AND/OR HIS OR HER FIRM. Applicant Signature: __________________________________________ Typed Firm Name: ___________________________________________ Title: ______________________________________________________ Date: _____________________________________________________
I HEREBY CERTIFY THE INFORMATION CONTAINED IN THIS PROPOSAL IS CORRECT AND ACCURATE TO MY PERSONAL KNOWLEDGE. I AM MAKING THIS CERTIFICATION IN GOOD FAITH. CERTIFYING OFFICIAL: NAME: _____________________________________________ TITLE: _____________________________________________ SIGNATURE: _______________________________________ DATE: _____________________________________________
ATTACHMENT D STATEMENT OF CORPORATE OWNERSHIP
Part I – Ownership Disclosure Certification I certify that the list below contains the names and home addresses of all owners having an “Interest” in the “Business Entity”. Check the box that represents the type of Business Entity: Partnership Corporation Sole Proprietorship Subchapter S Corporation Limited Partnership Limited Liability Corporation Limited Liability Partnership Name of Owner Home Address
Part 2 – Signature and Certification: I certify that the foregoing statements made by me are true to the best of my knowledge, information and belief. I am aware that if made any statements that are knowingly false, I am subject to punishment under the law. Name of Business Entity: _______________________________________________________________ Signature: ____________________________________________ Date: __________________________ Print Name: ___________________________________________ Title: __________________________