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Retail CheckOut and Return System

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					Retail CheckOut and Return System User Manual

V1.1

1 Program Setup
1.1 Before starting the program, the products and pricing of those products must be updated if desired. To update the product list or prices go to the directory in which the program is housed. In that directory you will find a file called systemInitialization.txt. Open the file and in the file between <products> and </products> is where you may add products or update the pricing of the products already in the file. *Note: When updating the systeminitialization.txt file, be sure to use the same format that is already present in the file. When complete, just save and close the file and the program is now ready to be started.

2 System Initialization
2.1 To start the program just double click on the RetailReturnSystem.jar file and the System Initialization screen will appear which looks similar to this figure below.

Figure 1 System Initialization screen

2.2 To initialize the system you must enter the name of the system initialization file you just recently updated into the Enter File Name Here text box. In this example, we use the file called systemInitialize.tt and click the button Initialize System to allow the program to update the system with the products in the system initialize file.

*Note: If you do not need to update the systemInitialize.txt file, you can click the Initialize System button with the text as blank.  After clicking the Initialize System button the next screen shall appear as shown in Figure 2.

Figure 2 Main Screen

3 Purchase Items
3.1 From the main screen just click the button Purchase Items to go to the purchase item screen which allows you to make purchase transactions. Figure 3 shows what the Purchase screen looks like.

Figure 3 Purchase screen

3.1 Make a Purchase transaction First you must enter a member ID if the customer has one. By entering the member ID, the customer will be eligible for special member pricing discounts. If the customer does not have a member Id, click OK and the member ID screen will disappear allowing the purchase screen to be used.

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A purchase transaction can be completed in as little as four steps 1. Add a product to the transaction by entering the product code in the product code box located in the top left.

2. Select the quantity you would like to purchase for that product you just entered. 3. Click the OK button to submit the product and quantity to the transaction. o You may repeat steps 1-3 to add as many products as you would like. 4.   Click the Complete Purchase Transaction button to finish the transaction and to retrieve the total of the transaction.

Each time the Ok button is clicked the product will be displayed on the right side of the screen along with its quantity you have selected. Once you click the Complete Purchase Transaction button, all of the products, quantities and priced are displayed with a final total of the transaction.

A completed order may look similar to figure 4 below.

Figure 4 Transaction Complete

3.2 Cancel the Order -To cancel the order at any time before you click the Complete Purchase Transaction button, just click the Cancel Order button.

4 Return Items
4.1 From the main screen just click the button Return Items to go to the return item screen which allows you to make return transactions. Figure 5 shows what the Return screen looks like.

Figure 5 Return screen

4.2 Make a Return  A return can be done in as little as four steps: 1. Enter the receipt code from the receipt that has the product you wish to return. 2. Enter the product code that you wish to return in the product code box. 3. Select the quantity you will to return. The quantity shall be equal to or less than the amount that is stated on your receipt. 4. Click the OK button, to add the return to the transaction.   You may repeat steps 1-4 to add as many returns to the transaction as you wish. Each return item shall be a negative amount indicating you will receive that dollar amount back

5. Click the Complete Return Transaction button to finish the return transaction and find out the total return amount of money. -A Typical return transaction shall look similar to figure 6.

Figure 6 Return Transaction

4.3 Cancel Order -To cancel the return transaction, click the Cancel Order button prior to clicking the Complete Transaction button.

5 Run Reports
5.1 The Retail Return Software is capable of creating reports that include:       Total Purchase sales Number of Items Purchased Number of Purchase Transactions Total Returns Number of Items Returned Number of Return Transactions

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Number of Fraudulent Returns Detected 5.2 From the main screen just click the button Run Reports to go to the Reports screen which allows you to run reports. Figure 7 shows what the Reports screen looks like.

Figure 7 Reports Screen

4.3 Create a Report -A report can be completed in two steps which include: 1. First choose a date. There are two options to choose a date. a. Check the Run Todays Report Only box and the current date in which you are using the Retail Return System will be selected. b. The other option is to select a specific date with the drop down boxes. Select the Month, Day and Year you wish to run a report for.

*Note: The Retail Return System can only run reports for dates that have records for. If there was no activity for a particular date you have chosen, no such report will be displayed. 2. Once you have selected the date, click Run Report button. -This will run the report for that particular date you have chosen and will be displayed in the screen.

Figure 8 shows what a typical report may look like.

Figure 8 Report

6 Activate/ Deactivate System Price Scheme
To Activate or deactivate a System Price scheme simply click on the button from the main screen. This displays a screen as shown below in figure 9.

Figure 9 Activate/Deactivate System Price Scheme

To activate a System Price scheme, simply enter the scheme ID in the box and click the Activate button. To deactivate a System Price scheme, simply enter the scheme ID in the box and click the Deactivate button.

7 Activate/ Deactivate Category Price Scheme
To Activate or deactivate a Category Price scheme simply click on the button from the main screen. This displays a screen as shown below in figure 10.

Figure 10 Activate/Deactivate Category Price Scheme

To activate a Category Price scheme, simply enter the scheme ID in the box and click the Activate button. To deactivate a Category Price scheme, simply enter the scheme ID in the box and click the Deactivate button.

8 Add System Price Scheme
To add a System Price Scheme simply click on the button from the main screen. This displays a screen as shown below in figure 11.

Figure 11 Add System Price Scheme

To add a System Price Scheme can be done in 5 steps. 1) Enter the System Price Scheme ID in the ID box 2) Enter the Description in the Description box 3) Enter the Percent Discount in the Percent Discount box 4) Enter the Total Price in the Total Price box 5) Click the ADD button to add the new System Price scheme

9 Add Category Price Scheme One
To add a Category Price Scheme simply click on the button from the main screen. This displays a screen as shown below in figure 12.

Figure 12 Add Category Price Scheme One

To add a Category Price Scheme can be done in 6 steps. 1) Enter the Category Price Scheme ID in the ID box 2) Enter the Description in the Description box 3) Enter the Percent Discount in the Percent Discount box 4) Enter the Total Quantity in the Total Quantity box 5) Enter Discount Quantity in Discount Quantity box 6) Click the ADD button to add the new Category Price scheme This scheme would be for Buy y and get a percentage off cheapest category product.

10 Add Category Price Scheme Two
To add a Category Price Scheme simply click on the button from the main screen. This displays a screen as shown below in figure 13.

Figure 13 Add Category Price Scheme Two

To add a Category Price Scheme can be done in 6 steps. 1) Enter the Category Price Scheme ID in the ID box 2) Enter the Description in the Description box 3) Enter the Percent Discount in the Percent Discount box 4) Enter the Total Price in the Total Price box 5) Click the ADD button to add the new Category Price scheme

This Scheme would be for and percent off if over total price in the category/

11 Glossary

Product Code – Unique identifier for an item to be purchased or returned. It is represented by a 10 digit number. Receipt Code – Unique identifier for a list of product ID(s), quantity, and price. RRS – The Retail Return System


				
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posted:12/9/2009
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