ppp by chrstphr

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									State Route 96 & State Route 318 Rural Corridor Study
Ontario and Seneca Counties, in partnership with
Towns of Manchester, Phelps, Tyre and Junius, and Villages of Manchester, Shortsville, Clifton Springs and Phelps

Draft Public Participation Plan
I. Introduction 1) Purpose of the Public Participation Plan (PPP): The PPP identifies a variety of forums and outreach mechanisms to engage interested persons in the development and preparation of the State Routes 96/318 Rural Corridor Study in Ontario and Seneca Counties, New York. This plan is a guide to involving the community in the inter-municipal planning process; not a checklist of required actions. Some elements of the plan may prove unnecessary or inappropriate as the planning process unfolds. Other opportunities for public engagement may be identified throughout the planning process and, at the discretion of the Steering Committee, completed as required to better serve the residents, stakeholders and project partners. 2) Elements of the PPP: Steering Committee Meetings Focus Group Meetings Public Workshops / Informational Meetings Ongoing consultation with municipal partners, GTC, NYSDOT, NYSTA 3) Partners: Town of Manchester, Ontario County Town of Phelps, Ontario County Town of Junius, Seneca County Town of Tyre, Seneca County Village of Manchester, Ontario County Village of Shortsville, Ontario County Village of Clifton Springs, Ontario County Village of Phelps, Ontario County Ontario County Seneca County Genesee Transportation Council (GTC) New York State Department of Transportation (NYSDOT) New York State Thruway Authority (NYSTA) 4) Contacts: For further information, or questions, please contact the following individuals: In Ontario County: Angela Ellis, Angela.Ellis@co.ontario.ny.us, 585.396.4455 In Seneca County: Harriet Haynes, hhaynes@co.seneca.ny.us, 315.539.1730 5) Overall Project Schedule and Timeline See Appendix A for the schedule.

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II. Steering Committee Meetings 1) Purpose: The Steering Committee will focus on the administration of the project. The committee is charged with keeping the project on track for scope and timeline, along with making key decisions that impact these two elements. The Steering Committee is the primary group guiding the preparation of the plan, yet does not function as the lead in its detailed development. 2) Membership: See Appendix B, attached 3) Public Participation: Meetings generally are open to the public; however they will not be advertised as public meetings. The public will be encouraged to participate in the 3 designated public workshops. 4) Notification: E-mail to Steering Committee members from Angela Ellis and Harriet Haynes, along with the posting on the Ontario County Website (http://www.co.ontario.ny.us/planning). 5) Meeting Coordination: Responsibility for obtaining an appropriate meeting venue and assisting, where possible, with required materials and technology needs lies with Ontario and Seneca Counties. Bergmann Associates and other project consultants will provide laptops, projectors and other hardware as appropriate to complete committee meeting presentations. 6) Schedule: (see Appendix A for tentative dates) As needed to monitor progress and review interim and final documents; generally there will be approx 5 meetings, at a time, date and place determined by the schedule of the committee’s membership and Ontario and Seneca Counties. Ontario and Seneca Counties are to provide a listing of their respective municipalities’ conflict meeting dates (board meetings, etc) to the consultants in order to aid in meeting scheduling. There will also be one combined Focus Groups and Steering Committee meeting for the review of Existing Conditions. III. Sub Regional Focus Group Meetings 1) Purpose: The Sub Regional Focus Groups will focus on specific areas of the corridor. There will be 3 Focus Groups, each charged with developing a vision, goals and management plan for their respective target area.

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2) Membership: To be determined by Ontario and Seneca Counties; members of the Steering Committee shall not also comprise the Focus Groups. 3) Public Participation: Meetings generally are open to the public; however they will not be advertised as public meetings. The public will be encouraged to participate in the 3 designated public workshops. 4) Notification: E-mail to Focus Group members from Angela Ellis and Harriet Haynes, along with the posting on the Ontario County Website (http://www.co.ontario.ny.us/planning). 5) Meeting Coordination: Responsibility for obtaining an appropriate meeting venue and assisting, where possible, with required materials and technology needs lies with Ontario and Seneca Counties. Bergmann Associates and other project consultants will provide laptops, projectors and other hardware as appropriate to complete committee meeting presentations. 6) Schedule: (see Appendix A for tentative dates) As needed to accomplish focus area visioning, plan development, and to monitor progress and review interim and final documents; generally there will be a series of 3 meetings for each Focus Group, with each meeting at a time, date and place determined by the schedule of their respective membership and Ontario and Seneca Counties. Ontario and Seneca Counties are to provide a listing of their respective municipalities’ conflict meeting dates (board meetings, etc) to the consultants in order to aid in meeting scheduling. There will also be one combined Focus Groups and Steering Committee meeting for the review of Existing Conditions. IV. Public Workshops / Informational Meetings 1) Purpose: The Public Workshops and Informational Meetings will focus on broad opportunities for public involvement and awareness of the project’s results over the course of the project. There will be 3 public meetings for the general public to become involved, voice concerns or support, and provide other information regarding the on-going study efforts. Information gathered from these events will then be reviewed by the Steering Committee and Focus Groups as a check on the plan’s development. 2) Membership: General public. 3) Public Participation: Meetings will be advertised to the public in advance, and are open to all.

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4) Notification: Posting on the Ontario County Website (http://www.co.ontario.ny.us/planning), along with print media. The creation of a single point-source email address for public comments has also been discussed. There is also the potential for the creation of a public information list-serve, where members of the public provide their email addresses, via the web or public meetings, in order to receive information and updates regarding meetings and/or the project’s progress. Ontario and Seneca Counties shall be responsible for public workshops and informational meeting advertising, supported by their municipal partners and Bergmann Associates, as needed. Bergmann Associates will provide ‘camera ready’ 8”x10” flyer artwork for printing and distribution by Ontario and Seneca Counties, as appropriate. 5) Meeting Coordination: Responsibility for obtaining an appropriate meeting venue and assisting, where possible, with required materials and technology needs lies with Ontario and Seneca Counties. Bergmann Associates and other project consultants will provide laptops, projectors and other hardware as appropriate to complete committee meeting presentations. 6) Schedule: (see Appendix A for tentative dates) Meetings will be held after primary phase of the project to gather support and input prior to moving forward. The meeting date and time will be scheduled by Ontario and Seneca Counties.

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