DATE Dear : This morning, we held a meeting of the Board of Directors for the NAME OF ORGANIZATION. It is my honor and privilege to advise you that you were nominated and unanimously accepted for appointment as a member of the NAME OF ORGANIZATION Board. As we discussed previously, the NAME OF ORGANIZATION is a newly formed member-based organization. Our organization’s goal is to ____________________________________. Our debut at the NAME OF EVENT was overwhelmingly successful with more than 250 individuals signing up to volunteer on our various committees. We are thrilled that you have agreed to serve on the ORGANIZATION’S Board and look forward to working with you. Your knowledge, expertise and vision will be an invaluable contribution in helping us to define the organization and achieve the recognition as a ______________________________. We recognize that you have a demanding schedule and are extraordinarily busy. Therefore, we will try our best to limit our imposition on your time. The Board meets no more then once a month, usually for breakfast, and we adhere to a strict agenda and time schedule. We also are authorized by our bylaws to approve resolutions via e-mail. You will find enclosed additional information about the ORGANIZATION, including our Mission and Goals. In the meantime, if you have any questions, please do not hesitate to contact me, or NAME OF OTHER INDIVIDUALS IN THE ORGANIZATION OR ON THE BOARD. Sincerely,