REQUEST FOR PROPOSALS FOR UNIFORM RENTAL SERVICES by m88jkdf9

VIEWS: 20 PAGES: 7

									  REQUEST FOR PROPOSALS FOR

   UNIFORM RENTAL SERVICES
          SUBMISSION DEADLINE:

            DECEMBER 18, 2009
                2:00 P.M.




FAIR AND OPEN PUBLIC SOLICITATION PROCESS


                   FOR


 GLOUCESTER COUNTY IMPROVEMENT AUTHORITY
            109 BUDD BOULEVARD
        WOODBURY, NEW JERSEY 08096
Through this Request for Qualifications/Proposals, the Authority seeks to engage a
vendor to provide uniform rental services for the term March 4, 2010 through March 3,
2011. If the one-year option is exercised the contract will continue until March 3, 2012.
This contract will be awarded through a fair and open process pursuant to N.J.S.A..
19:44A-20.4 et seq.

The proposal must be received and will be publicly opened and read aloud on Friday,
December 18, 2009 at 2:00 p.m. at the GCIA administrative office located at 109 Budd
Boulevard, Woodbury, New Jersey. (see “Fair and Open Standardized Submission
Requirements and Selection Criteria” for further information)

The following is a description of the professional services needed including, where
appropriate, a brief description of the tasks involved:


GLOUCESTER COUNTY IMPROVEMENT AUTHORITY
Provision, care and maintenance of rental uniforms for certain GCIA personnel

General Specifications

Gloucester County Improvement Authority solicits price quotes for Uniform Rental
Service for a period of one (1) year with a one (1) year option. This contract shall begin
March 4, 2010 through March 3, 2011. If the option is exercised the contract will
continue until March 3, 2012. The decision to award the contract option is solely at the
discretion of the GCIA.

Gloucester County Improvement Authority reserves the right to accept proposals, in part
or in whole, to reject any and all proposals, and to determine for itself shall be acceptable
as best meets the needs of the GCIA.

BASE BID

Uniform Rental Services

Price for the rental and cleaning of the uniforms shall be priced per uniform per
employee. The uniforms shall consist of a shirt and a pair of pants. A separate price for
the jacket shall be stated as price per piece per employee.

GCSWC (493 Monroeville Road, Swedesboro, NJ 08085)

        1.     Each employee will be provided with the following uniforms:
                     a.     Eleven (11) long sleeve shirts
                     b.     Eleven (11) short sleeve shirts
                     c.     Thirteen (13) pants
                     d.     Two (2) jackets with removable liner (seasonal)
        2.     All shirts must have two-piece banded and lined collars
        3.     Garments (shirts and pants) must be provided by one manufacturer
        4.     Shirts must have all button construction – no snap closures
        5.     All pants must be brush twill inside and out.
        6.     Emblems to be silk-screened and sewn on, not glued
        7.     Free pressing for all shirts is included

DREAM Park (400 US Route 130, Logan Township, New Jersey)

       A..     Supervisor/Maintenance Operators

        1.     Each employee will be provided with the following uniforms:
                       a.     Ten (10) long sleeve shirts
                       b.     Ten (10) short sleeve shirts
                       c.     Twelve (12) pants
        2.     All shirts must have two-piece banded and lined collars
        3.     Garments (shirts and pants) must be provided by one manufacturer
        4.     Shirts must have all button construction – no snap closures
        5.     All pants must be brush twill inside and out.
        6.     Emblems to be silk-screened and sewn on, not glued
        7.     Free pressing for all shirts is included

       B.      Barn Employee

       1.      Each employee will be provided with the following uniforms:
                       a.     Six (6) long sleeve shirts
                       b.     Six (6) short sleeve shirts
                       c.     Five (5) pants
        2.     All shirts must have two-piece banded and lined collars
        3.     Garments (shirts and pants) must be provided by one manufacturer
        4.     Shirts must have all button construction – no snap closures
        5.     All pants must be brush twill inside and out.
        6.     Emblems to be silk-screened and sewn on, not glued
        7.     Free pressing for all shirts is included

Each employee shall be able to make one uniform size change each year. Employees may
be added or deleted during the term of this contract with no penalty. Two (2) jackets
equipped with a removable liner shall be supplied from September 1st through April 30th
for the GCSWC only. The GCIA reserves the right to delete these seasonal items during
the term of the contract.

Each shirt/jacket shall have the employee’s first name above the right breast on the front
side and a label stating the GCSWC on the left breast, front side.

In the event that an employee is removed from service for long-term illness or disability,
uniform services and related charges will be suspended until such a time that the
employee returns to work. GCIA will notify successful vendor of this change in uniform
services.

Any vendor offering a price proposal shall provide samples no later than Monday,
December 21, 2009. The samples for all unsuccessful vendors will be available to be
picked up no later than January 23, 2010. The samples of the successful vendor shall be
retained by the Authority through the length of the contract to act as a reference and
comparison to the uniforms being supplied during the contract. All samples are to be
delivered to Kim Faustino at 503 Monroeville Road, Swedesboro, NJ 08085 (856-478-
6045 ext. 25)

Option A – The GCIA reserves the right to allow employees to clean their own uniforms.
Vendors shall supply a price or percentage discount for this option.

PICK-UP AND DELIVERY

The cleaned uniforms supplied shall be delivered weekly to the Gloucester County Solid
Waste Complex located at 493 Monroeville Road, Swedesboro, New Jersey 08085. Such
deliveries must be made no later than 7:00 AM.

The cleaned Uniforms supplied shall be delivered weekly to the DREAM Park, 400 US
Route 130, Logan Township, New Jersey. Such deliveries must be made no later than

INSURANCE

The successful vendor shall provide proof of liability, worker’s compensation and
automobile insurance by submitting Certificates of Insurance to the GCIA within five (5)
business days of the Notice of Contract Award (approximately January 21, 2009).

INSPECTION/TERMINATION

A designee from the GCSWC will perform inspection of uniforms on a regular basis. In
the event that rental service is unsatisfactory for any reason, GCIA reserves the right to
terminate this contract. If the contract is terminated, payment will be made on a prorated
basis.

PRICE PROPOSALS

Any bidder shall provide pricing for all services as described herein for a one-year
period, and pricing for a second year option.

REFERENCES

All vendors shall provide GCIA with a list of at least three (3) current contracts, which
are comparable; they must be work related. Contact person, business address, phone
number and number of years of service shall be included with the price proposal
submission.

TAXES

No taxes shall be included in the bid price since the GCIA is exempt from all taxes. Proof
of tax exempt status shall be provided by the Authority.
GCSWC CONTRACT INFORMATION

Mechanics             100% cotton, light gray shirt, dark gray pants, dark gray jacket
                      (seasonal)

Operators/Laborers    65/35, light gray shirt, dark gray pants, dark gray jacket (seasonal)

Executive Wear        White oxford button shirt, pleated tan pants, brown jacket
                      (seasonal)

Executive Wear        Tan pleated pants with Option A

Coveralls             Sizes L-3XL with Option A

Mats                  3x5
                      3 x 10

Shop Towels           150/week

Roll towels/cabinet   2 rolls/week

Environmental Charge

Prep charges

Replacement charges

Emblem charges (name and co name)

% Increase if extension is accepted (continue service for 2nd year)

Dirty bin with key

Bar for hanging uniforms
DREAM PARK CONTRACT INFORMATION

Maintenance Operator/Barn Employees
                    65/35, spruce shirt, khaki pants

Executive Wear        White oxford button up shirt, pleated tan pants

Mats                  3 x 5 (granite)
                      3 x 10 (granite)

Shop Towels           50/week

Environmental Charge

Prep charges

Replacement charges

Emblem charges (name and co name)

% Increase if extension is accepted (continue service for 2nd year)

Dirty bin with key

Bar for hanging uniforms

								
To top