NEW PROGRAM PROPOSAL GUIDELINES

							                                       ACADEMIC AFFAIRS
                  NEW ACADEMIC PROGRAM PROPOSAL 1
Name of program: _____________________________________________________________________________________

College/School(s): _____________________________________________________________________________________

Program degree: _______________________________________________________________________________________

Proposed start date: ______________________

Location(s) where Program will be offered:___________________________________________________________

Percent of Program being offered off-campus _______% Percent of Program offered online __________%

Anticipated life of program: _____ on-going _______ one-time only

External partners involved in Program: _____________________________________________________________________
          (MOU signed by Provost must be submitted with this proposal)



I. PROGRAM NEED

       A. Describe the need and rationale for the Program within the context of USF’s Vision, Mission
and Values and Strategic Goals.

      B. Indicate how the need for the Program was established (e.g., market research, analysis of
competitor programs, etc.)

          C. Evidence used to support enrollment projections and expected interest in the Program

       D. What is the recruitment and marketing plan for the Program (detailed plans can be attached to
Proposal)




1
    Note: Use N/A if any of the items on this form are not applicable.

*** Please remember that a Planning and Budget Initiative document must also be completed.
You will find the instructions for creating a Planning Initiative Support Page at:
https://intraweb.usfca.edu/opb/planning/planning_instruction.htm
II. CURRICULUM AND PROGRAM DESCRIPTION
    A. Overall description of new program including alignment with target population

    B. Program learning goals

    C. Student learning outcomes
        Indicate what the student will be able to do after completing the Program
    D. Curriculum Map

         Indicate the alignment of each course with the Program Learning Goals (use the matrix in
         Appendix A)

    E. Assessment Plan

         Indicate how and when each Program Goal will be assessed (use the matrix in Appendix B)

    F. Program and curriculum
        Describe the curriculum including prerequisites, required courses and electives.
        Indicate process by which syllabi will be reviewed and approved to ensure alignment of course learning
        outcomes with program learning goals, currency of materials and pedagogy to be used.
        Indicate the nature of a capstone learning experience, its requirements and assessment
    G. Schedule
        Include a sample schedule indicating when courses will be offered


III. STUDENTS
        Admission requirements including policy on transfer of credits

         Include a teach-out plan indicating how students can finish the Program if USF decides to
close it.

IV. RESOURCES
    E. Projected faculty requirements
        Indicate projected faculty needs (currently employed as well as to be hired) and separately by full and
        part-time employment. Costs should be reflected on budget spreadsheet – both salary and benefits.
        Indicate who will replace current faculty (who will teach courses being taught by current faculty) and
        projected costs


     Current               Full-time               Part-time         Area of Specialization      Proposed Start
                                                                                                     Date
     Faculty
      Year 1
Office of the Provost & Vice President for Academic Affairs
New Program Proposal Form, VERSION - 12/10/03, updated - 10/05
      Year 2
      Year 3




    Additional             Full-time               Part-time          Area of Specialization     Proposed Start
                                                                                                     Date
     Faculty
      Year 1
      Year 2
      Year 3



    F. Projected staff requirements
        Describe the specific needs and FTE for additional staff support essential to the conduct of this
        program—including those related to providing technology assistance.


   Additional             Full-time               Part-time            Functional Area of        Proposed Start
                                                                         Responsibility              Date
      Staff
      Year 1
     Year 2
     Year 3



    G. Projected program operational and marketing resource requirements [Delete this since it is in the
         Budget sheet?]
        Describe the operational, travel and entertainment, capital and marketing resources and supplies
        essential for the operation of the program – supply as much detail as possible. Please include any new
        classroom or specialized instructional space needs. Total projected expenditures/costs should be
        reflected on the budget spreadsheet.


Marketing Expenditures                                1st Year              2nd Year On-         3rd Year On-
                                                    Start-up Costs        going Costs          going Costs
Publications

Advertising

Web Services/Outreach

Travel and Entertainment

TOTAL MARKETING EXPENDITURES*

Office of the Provost & Vice President for Academic Affairs
New Program Proposal Form, VERSION - 12/10/03, updated - 10/05
   [delete this since it is in the Budget new initiative sheet?]

   * Please transfer this total to the Marketing Expenditures line in the operational expenditures spreadsheet
   below.

   Program Operational Expenditures                         1st Year            2nd Year On-          3rd Year On-
                                                          Start-up Costs      going Costs           going Costs
   Supplies/Operations

   Travel/Entertainment

   Capital Expenditures

   Marketing Expenditures*

   TOTAL PROJECTED EXPENDITURES



       H. University-wide operational resources needed
            Describe additional library, academic services, university life/student affairs and/or other support
            resources and supplies essential for the operation of the program. Please supply as much detail as
            possible. Total projected expenditures/costs should be reflected on the budget spreadsheet.
            See Appendix C for questions to consider


       I. Enrollment Projections
            Headcount and SCH* (student credit hour) projections by term
            Include all applicable terms e.g., if the program includes summer, fall and spring enrollment, include all
            3 terms.

                                                  Enrollment Projections
Students and                 Year 1*                           Year 2*                             Year 3*
   SCHs
                Summer         Fall      Spring     Summer         Fall     Spring     Summer        Fall      Spring
   New
 Students
Continuing
 Students
   Total
 Students
 SCHs per
  Student

   Office of the Provost & Vice President for Academic Affairs
   New Program Proposal Form, VERSION - 12/10/03, updated - 10/05
Total
SCHs


        *Please indicate annual attrition rate used to arrive at student headcount total (e.g. attrition rate in year
        one is projected to be 10%, in year two 5%, etc).
        Please contact Academic Services (422-6534) for questions about or assistance with developing the
        headcount and SCH projections.
    J. Budget [delete this since it is in the new initiative sheet?]

        Please indicate if the tuition rate is based on a flat rate or per unit rate; include a description of how the
        rate was determined and why it was set at this rate. Consult with the Budget Director for guidance in
        projecting the annual percentage increase for years 2, 3 and beyond; then describe how the tuition rates
        for future years were computed. Please indicate how the financial aid was determined. Please contact
        the director of financial aid is for assistance in projecting financial aid (422-2620). Please contact the
        Budget Director (422-2790) for questions about or assistance with developing the income/revenue
        projections and the operating expenses budget.




Office of the Provost & Vice President for Academic Affairs
New Program Proposal Form, VERSION - 12/10/03, updated - 10/05
                                   Income/revenue projections by term/year


   Income/              Year 1                       Year 2                               Year 3
   Revenue
Financial Aid           New                 New               Continuing           New             Continuing
                   Sm     Fl     Sp   Sm     Fl     Sp    Sm        Fl   Sp   Sm   Fl    Sp   Sm       Fl   Sp
Undergraduate
  students

   Graduate
   students
 Student fees


Program related
      fees
 Tuition rate


 Total student
 credit hours
  Total gross
tuition revenue

 Grant income


Other revenue


  Total gross
   revenue
 Financial Aid


  Total Net
  Revenue




   Office of the Provost & Vice President for Academic Affairs
   New Program Proposal Form, VERSION - 12/10/03, updated - 10/05
                                                Operational expenses by year

                  Expenses                               Year 1                Year 2                  Year 3
Administrators*
                                        FTE
                                      Salary
                                     Benefits
FT faculty
                                        FTE
                                      Salary
                                     Benefits
PT faculty
                                        FTE
                                      Salary
                                     Benefits
Staff*
                                        FTE
                                      Salary
                                     Benefits
Students*
                                      Salary
Program Operations**
                                 Operations
                    Travel & Entertainment
                                     Capital
Library
Information Technology
Academic Services, University Life
  TOTAL PROJECTED EXPENDITURES
    *If additional administrative or student staff will be needed to provide technology-related assistance please
    include these costs here.
    ** Marketing/recruitment costs to be included in program operations totals here.




    Office of the Provost & Vice President for Academic Affairs
    New Program Proposal Form, VERSION - 12/10/03, updated - 10/05
           RECOMMENDATIONS, CONSULTATIONS, APPROVALS AND NOTIFICATIONS


All new programs require filing a Planning Initiative form and budget approval by the President.

You will find the instructions for creating a Planning Initiative Support Page at:
https://intraweb.usfca.edu/opb/planning/planning_instruction.htm
Please note that a USFconnect username and password are required to view this webpage

Some new programs may require WASC approval after internal approval has been secured and prior to
enrolling students. Please consult the WASC Accreditation Liaison Officer (ALO) in the Provost Office
(x6136) as soon as possible


RECOMMENDED BY:
College/School Curriculum Committee______________________         date: ___________________
Dean, College/School:      _______________________________        date: ___________________


RESOURCES CONSULTED (signatures are needed of representative of each office listed):
Budget Director: ________________________________________ date: ___________________
Dean, Library: __________________________________________         date: ___________________
Vice President, ITS: ____________________________________         date: ___________________
Dean, Academic Services: _______________________________          date: ___________________
APPROVED BY:
Provost: _____________________________________________            date: ___________________
NOTIFICATIONS – after a program has been approved and funded, please send copies of any applicable
information/data to these offices so they can do as noted:
   Business & Finance to create new account(s)
   Office of Planning, Budget and Review to move funding into the new accounts and add the revenue
    projections to the University revenue budget
   Library Dean to acquire necessary references, books, periodicals, etc.
   Vice President for ITS to acquire necessary IT hardware and software, etc.
   Academic Services Dean to add the enrollment projections to the University enrollment budget and to
    notify appropriate offices to begin outreach and recruitment efforts




Office of the Provost & Vice President for Academic Affairs
New Program Proposal Form, VERSION - 12/10/03, updated - 10/05
        Appendix C
        WORKSHEET FOR BUDGET NEEDS


        Library
        It is anticipated that any proposed program will require library support and services. Please consider
        the following questions. A representative from the proposed program should meet early in the planning
        process with the Dean of the University Library to discuss costs for library support of the program.

        Library/media materials/information literacy/learning community
        1. Are the library's current electronic research databases and indexing & abstracting services
            adequate to support research required by the program? If not, what additional services will be
            required?
        2. Do the library's current holdings of books and periodicals, including electronic periodicals,
            adequately support a quality program? If not, what additional books and periodicals will be
            required?
        3. Are there other libraries accessible to students and faculty that carry materials that support the
            program? Will consortia/reciprocal arrangements need to be established?
        4. Does the program require videos or other multimedia materials? Are the current holdings in the
            Instructional Media Department adequate? What other videos, etc. will be required?
        5. How will/should the library collaborate with faculty to support student-centered learning? When
            this collaboration involves instruction, what is the anticipated number of classes requiring
            instruction per semester? What is the anticipated average class size?


       Worksheet
Library Projected Expenditures           1st Year                 2nd Year On-going       3rd Year On-going
                                       Start-up Costs            Costs                   Costs
Electronic Resources

Books

Journals

Media

TOTAL PROJECTED
EXPENDITURES



        Information Technology
        Please consider the following technology questions. If you are planning a distributed/"distance"
        learning class, please consult as soon as possible with the resource people listed below.

        Please feel free to call Information Technology Services (Center for Instruction and Technology), 422-
        5529 first. Other units that might be able to provide you with additional assistance include the Gleeson
        Library/Geschke Learning Resource Center, 422-6167 or Academic Services, 422-2747.



Office of the Provost & Vice President for Academic Affairs
New Program Proposal Form, VERSION - 12/10/03, updated - 10/05
        Technology rich instructional design/ location logistics
        1. Will the course(s) utilize existing online course resources (USFconnect, Blackboard), or will a
           customized course web site(s) be required?
        2. Is a specific location(s) for instruction needed and are there specific security requirements?

        Technology training
        1. Are there prerequisite technology proficiency levels required for the program?
        2. What kinds of technology training are needed? Consider faculty competencies (i.e. using
           Blackboard), staff competencies (i.e. maintaining a program web site) and student competencies
           (i.e. using Blackboard or specialized software).

        Hardware and software
        1. Is there any computer or media hardware needed, such as computer labs, servers, or video cameras?
        2. Is any specialized software needed?
        3. Are any new systems needed, such as electronic portfolios?

Information Technology                  1st Year                  2nd Year On-going       3rd Year On-going
Projected Expenditures                Start-up Costs             Costs                   Costs
Online Course Resources

Hardware

Software

On-going Maintenance

TOTAL PROJECTED
EXPENDITURES


        Academic Services, University Life or other support services
        Please describe other support resources and supplies essential for the operation of the program. Please
        supply as much detail as possible.

Academic Services, University           1st Year                  2nd Year On-going       3rd Year On-going
Life or Other Support Services        Start-up Costs             Costs                   Costs
Projected Expenditures
Academic Services

University Life

Other Support Services

TOTAL PROJECTED
EXPENDITURES




Office of the Provost & Vice President for Academic Affairs
New Program Proposal Form, VERSION - 12/10/03, updated - 10/05