meet on the peak

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					Conference Services
Continuing Studies Simon Fraser University Halpern Centre 8888 University Drive Burnaby, BC V5A 1S6 T 778-782-3012 F 778-782-3420 E

Meet on the Peak

Simon Fraser University’s spectacular main campus is located at the top of Burnaby Mountain, approximately half an hour’s drive from Vancouver. It is a compact facility, which offers excellent meeting space. Complete meeting and event packages are available throughout the year. These can include theatre or classroom space; dining or catering services; visitor parking; athletic services; campus advertising; audio visual services, including satellite down link capability; and a variety of accommodations in the Simon Hotel, dormitories or townhouse units.

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FACILITY RENTAL The campus features a good mix of lecture theatres and flexible seating classrooms. All lecture theatres contain state-of-the-art audio visual equipment and tiered theatre seating with flip-up writing tablets on each chair. Most theatres are also wired for data and Ethernet connections. Theatres range between 36–485 seats. The flexible seating classrooms (moveable tables and chairs) range between 20–35–50 seats, and can be set either in classroom or boardroom seating. They come equipped with an overhead projector, blackboards and wall screens, and most have one wall of natural lighting. FOR MORE INFORMATION If you would like to know more about our services, please contact us. We would be pleased to give you a tour of our campus facilities at any time. cstudies/conf

Organizations seeking permission to hold an event at Simon Fraser University’s Burnaby campus must provide the following information.

ContaCt name

Contact email address

Contact telephone number (if different from the organization’s telephone number)

name of organization

Mailing address



Postal Code

Telephone number

Fax number

Billing address (if different from the organization’s registered mailing address)

Type of organization (business, school, government agency, etc.)

Mission statement of organization

Conference Services, Continuing Studies Simon Fraser University, Halpern Centre 8888 University Drive, Burnaby, BC V5A 1S6 T 778-782-3012 F 778-782-3420 E

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PurPose of booking o lecture

o event

o workshop

o conference

o other: ___________________________

booking title: __________________________________________________________________________________ Audience: o students o faculty o public o other: ________________________________________

Expected number of attendees: ____________________ Brief description of event (please attach a 100–200 word summary if this space is not sufficient)

Venues previously used (please include address, telephone and contact name)

Detailed requirements (or attach a separate memo if this space is not sufficient)

Date(s) and Time(s) requested

Facilities requested—lecture theatres (list requested room number, size and quantity)

Facilities requested—classrooms (list requested room number, size and quantity)


Coffee breaks Meals o yes

o yes o no

o no

Break time(s): ______________________________________________________________

Meal time(s): ____________________________________________________________________ o yes o yes o yes o no o no o no o no Quantity needed: _________________________________________________ Notes: ___________________________________________________________ Notes: __________________________________________________________

Registration tables / chairs Audio Visual equipment Miscellaneous equipment Special requirements

o yes

Notes: ______________________________________________________________

Campus accommodations o yes o no Notes: __________________________________________________________ Contact directly: 778.782.4503 or Athletic facilities o yes o no Notes: _________________________________________________________________ Contact directly: 778.782.6575 or

agreement The above named organization understands that, in general, space at Simon Fraser University may be used only for educational or scholarly purposes. Any group or individual using or renting space must agree to abide by the rental guidelines. In addition, Simon Fraser University reserves the right to reject applications for space use at any time, or to cancel previous permission to use space at any time, with or without cause. By signing below, your organization agrees and accepts Simon Fraser University’s Facility Rental Policies and Procedures.

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Signature Please return ComPleted form to: Conference Services Continuing Studies Simon Fraser University Halpern Centre 8888 University Drive Burnaby, BC V5A 1S6
T 778-782-3012 F 778-782-3420 Email


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PROJECTION EQUIPMENT o Overhead projector, additional o Cine projector, 16MM o Slide projector, includes remote control o Audio viewer, 35MM o Slide dissolve unit o Screen, 50X50, 60X60, 70X70 o Pointer, laser o Wireless remote control o Slide tray, extra TELEVISION/VIDEO EQUIPMENT o VHS camcorder, includes tripod o VHS VCR o DVD o Laser disc player o Video projector (LCD type) (day rate) o Video projector (LCD type) (hourly rate) o TV satellite system All audio visual equipment is rented from SFU’s Learning and Instructional Development Centre (LIDC). Rates are based on a daily basis unless otherwise specified. * mandatory installation by LIDC Staff † room rental only, line charges are extra AUDIO EQUIPMENT o Cassette recorder (mono) o Cassette recorder (stereo) o Portable music system (stereo) o Lectern (amplfied) o Lectern (without amplifier) or lecternette o CD player o Public address system (portable), including one mic. o Lecture hall sound system, including one mic. o Microphone, additional o Wireless microphone COMPUTER EQUIPMENT o Computer (PC) o Computer (MAC) o Data projector (LCD type) (day rate) o Data projector (LCD type) (hourly rate) MISCELLANEOUS o Phone/fax, not including long distance charges o AV carts o Flip chart, includes one pad of paper o Acoustic echo canceller for teleconferencing o Videoconferencing centre (day)† o Videoconferencing centre (half day)† TECHNICAL ASSISTANCE o Technician / hr (Monday–Friday, 08:30–16:30) o Technician / hr (overtime) o Technician (weekend—minimum 4 hours) CODE OHP 16MM SPR AVR SDU SCR PTR KIR TRA CAM VCR DVD lDP DPP DPH SAT CRM CRS BBX LTN LTO CDP PAP RSS MPR MWl CODE PCP MCP DPP DPH PHO AVC FlC TCU VCD VCH $40.00 $80.00 on request

RATE $20.00 $32.00* $38.00 $32.00 $32.00 $15.00 $20.00 $15.00 $2.00 $57.00 $22.00 $38.00 $57.00 $255.00 $55.00 $118.00 $19.00 $25.00 $32.00 $55.00 $50.00 $32.00 $65.00* $50.00* $20.00* $56.00* RATE $125.00 $125.00 $255.00 $55.00 $32.00* $15.00 $20.00 $100.00* $375.00* $219.00*

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