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brisbane canoeing hare and hound instructions

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brisbane canoeing hare and hound instructions

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									Brisbane Canoeing Hare and Hound Instructions
Notes
The paddlers are listed in start order based on a handicap calculated on their 6-month personal best
times. If a paddler has paddled before, but not in the last 6 months their name will appear towards
the end of the list (in the section where no handicap times are listed).

Registration and number distribution
1. Ask the paddler’s name and craft.
2. If they are have paddled H&H in the last 6 months, look for the entry in the first section.
   Otherwise, see the instructions just below…
3. Give the paddler a boat number.
4. Record the number in the “Boat No.” column.
5. Tell the paddler their handicap time.

If the paddler does not appear with a handicap time…
1. If the padder has paddled H&H before, their previous time will appear towards the end of the
   list (in the section where no handicap times are listed). Otherwise, see the instruction just
   below…
2. Give the paddler a boat number.
3. Record the number in the “Boat No.” column. Remember this entry for later when organising
   the start.
4. Decide on a handicap time based on previous performance and record in the “Handicap Time”
   column. The simple way to figure out a handicap time is to look through the list above for a
   similar time and go from there. If the paddler hasn’t been paddling in a good while, feel free to
   make reasonable adjustments to the handicap time given.
5. Record the handicap time given in the “Handicap” column.
6. Give the paddler their handicap time.

If the paddler has never participated in H&H…
1. Record the paddler’s name and craft at the end of the list.
2. Ascertain an approximate time for 6km.
3. Decide on a handicap time based on this time and record in the “Handicap Time” column. The
   simple way to figure out a handicap time is to look through the list above for a similar time and
   go from there. If the paddler hasn’t been paddling in a good while, feel free to make reasonable
   adjustments to the handicap time given. Be a little generous in the handicap time for first time
   paddlers.
4. Give the paddler a boat number and their handicap time.
5. Record the number in the “Boat No.” column. Remember this entry for later when organising
   the start.




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Starting the Hare and Hound
Getting the start list prepared
Count the number of starters and record this somewhere at the top of the page. You need to refer to
this at the end to check everyone is back before stopping the watch. Also, list the number of boats
down the first column of the “Finish Line Placings Sheet”.
Look through the list to make yourself aware of close starts. This can get difficult when starts are
within a few seconds of each other. You will need to let paddlers know if this is the case with them
so they are prepared.

Get all the new paddlers listed in start order by…
1. Note all paddlers who did not have a handicap time already recorded. To make it easier for the
   start, look through the list of paddlers given printed handicaps for the position each paddler will
   start. At the appropriate position, find a line for a paddler not starting (to use for the new
   paddler)…
2. Cross out the printed paddler name and craft on this line.
3. Add the boat number and handicap time for the new paddler in the appropriate column.
4. Add an asterisk to the boat number so that when results are compiled it is known that the
   paddler is listed elsewhere on the page.

Items to take to the start
1. Clip board folder with:
           a. These instructions.
           b. Start list.
           c. “Finish Line Placings Sheet”.
           d. “Finish Line Time Sheet”.
           e. “Calculating Net Times Sheet”.
2. Printout stopwatch.
3. Pen or pencil.
4. Table.
5. 2 chairs.
6. A loud voice. 

Starting instructions
1. Endeavour to give each paddler a 1 minute warning, then a ten second warning. Be consistent
   as possible.
2. At one second to go, call, “Ready!”
3. Call “Go!” on the time of their start.
4. Tick the paddler’s number on the list.

Using the stop watch
1. The stopwatch has an On/Off button at the top right corner for the printer. Turn this on
   BEFORE starting the watch.
2. If the paddler listed with a 0:00:00 handicap is starting, start the watch with this paddler.
   Immediately LOCK the stopwatch.
3. Otherwise, start the watch at a suitable time so that the first paddler to start will start ASAP after
   7:00am. Give plenty of warning that the watch has started by making an announcement to
   everyone. Then, immediately LOCK the stopwatch.
4. Read the time for the starts and keep monitoring. You do not need to press any buttons until
   boats are finishing.



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If a paddler is late to the start…
Let them relax (or just let them go) and record their start time in the “Actual Start Time” column.

If you send a paddler late (or at a different time)…
Record their start time in the “Actual Start Time” column.

Recording the finish
It is best to have two people do this, as it can be quite “busy” when lots of boats finish together, one
person to record placings and the other to record finish times.
The finish line extends from the end of the pontoon (river side) straight across the creek.

Recording placings
1.   Use the “Finish Line Placings Sheet”.
2.   In the “Finish Order” column, record the numbers 1, 2, 3… up to the number of boats racing.
3.   As boats finish, record their numbers in order, in the “Boat Number” column.
4.   You may have to ask paddlers to call their numbers.
5.   If a number is indistinguishable, record the paddler’s name if known or a boat description.

Recording finish times
1. The priority here is to use the stopwatch to record finish times. These can be transferred later to
   the “Finish Line Time Sheet”.
2. As each boat crosses the line, press the button on the stop watch. The stop watch printer will
   record each time.
3. At a convenient gap in proceedings, transfer the boat numbers in finish order from the “Finish
   Line Placings Sheet” to the “Finish Line Time Sheet”.
4. Reading the times from the stopwatch print out, transfer the “Clock Time” for each boat to the
   appropriate column on the “Finish Line Time Sheet”. Continually double check that the number
   of recorded times and the number of boats matches.

After the last boat has completed the course…
1.   Unlock the stopwatch.
2.   Stop and reset it.
3.   Advance the printout, tear off and staple to the “Finish Line Time Sheet”.
4.   Turn off the stopwatch printer.

Calculating net times
Use the “Calculating Net Times Sheet” by transferring data from the “Finish Line Time Sheet” and
Start List.

At the end
Hand all sheets to the announcer (usually Dave Barber) who will then pass to Jonathan for transfer
of results to the web site.

Thank you for volunteering! 




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