Embassy of France in South Africa Civil Society Development Fund Application form Applicant Project title // Province(s), area(s), city(ies), neighbourhoods, that will benefit Project location(s) from the project // // In months // Total duration R € Total cost R € Amount requested from the SFD % Applicants details Postal address: Telephone number: Fax number: Name Position Contact person: Email Tel _______________ _______________ _______________ Name Signature Date and Place Civil Society Development Fund Call for proposals Closing date for the submission of proposals: August 31st The Civil Society Development Fund, run by the Embassy of France in South Africa, supports South African Civil Society Organisations in their endeavours to participate in democratic and effective local governance. Although the South African Constitution mandates local governments "to encourage the involvement of communities and community organisations in matters of local government", research has shown that South African Civil Society Organisations (CSOs) are often not adequately equipped to participate 1 in local governance . The aim of the Civil Society Development Fund is to help bridge this gap in capacity. It will focus on developing CSOs’ capacity to advocate the interests of marginalized communities, to contribute to local public policies and to reinforce the accountability of local governments towards citizens. The Embassy of France calls for project proposals from CSOs that are looking to strengthen their capacity to engage with local authorities and local communities on issues of access to basic services, social cohesion and respect of human rights, especially women and children’s rights. The Embassy of France in South Africa is keen to develop a coordinated approach alongside a range of South African and foreign stakeholders, including European Union Member States and their implementing agencies, United Nations agencies and French CSOs. Projects co-financed by one or several of these stakeholders will therefore receive preference. The Civil Society Development Fund has a budget of € 600 000 over three years (2009-2011). The average grant per project is expected to be around € 65 000. Allocations made by the Civil Society Development Fund may not exceed 70% of the total project budget. The maximum project duration is two years. st The closing date for the submission of proposals is Monday, August 31 . All applicants must fill in the application form. A Consultative Committee, made up of representatives of South African civil society and government, th foreign donors and the French Embassy, will select four projects on October 19 . 1 cf for instance : IDASA, « What does the local governance barometer tell us ?», 2008 Please note that The maximum duration of the project is 2 years Allocations made by the Civil Society Development Fund may not exceed 70% of the total project budget. The following documents must be attached to the completed application form: An application letter, dated and signed by the authorized representative of the applicant. A copy of the official registration documents of the organization. If the project will be implemented by a consortium or joint venture, information must be provided for all the implementing agencies. Audited Financial Statements for the last two years. Annual report outlining activities for the last two years. The organisation budget forecast for the current year. These documents must be sent to the following address: firstname.lastname@example.org or to Civil Society Development Fund Department for Cooperation and Cultural Affairs Embassy of France in Pretoria 250 Melk Street Pretoria. For more information, please contact: Gabriel Morin email@example.com Department for Cooperation and Cultural Affairs Embassy of France in Pretoria 250 Melk Street Pretoria. Tel : 012 425 17 21 Fax : 012 427 17 19 Summary // max 1 page The summary will include the following information : Total duration of the project Objectives of the project Partner(s) and how the partnership will be organized Target group(s) Final beneficiaries Estimated results Main activities // Situation analysis II Including : - General analysis - Description of the target groups and final beneficiaries (estimated number) - Clear identification of the specific problems to be addressed by the project // Project objectives // Including - General objectives and specific objectives to reach them - Evaluation indicators and means of verification // Project description - Description of the project // Detailed description, including - Outputs and expected results - Proposed activities and their effectiveness - Sequence of, and links between all different activities // - Relevance of the project Methodology // Including : - If relevant, how the action is intended to build on the results of previous projects. - If relevant, how the action is included in a larger programme. - The procedures for follow up and internal/external evaluation. - The role and participation in the action of the various actors and stakeholders (local partner, target groups, local authorities, etc.), and the reasons for which these roles have been assigned to them - The organisational structure and team proposed for implementation of the project. - The main means proposed for the implementation of the action (equipment, tools…) and for carrying out the proposed activities - The involvement of implementing partners, their role and relationship to the applicant. // Duration and indicative action plan Year 1 Semester 1 Semester 2 Activity Month 2 3 4 5 6 7 8 9 1 11 12 Implementin 1 0 g body Preparation Local partner Activity 1 1 (title) Execution Local partner Activity 1 1 (title) Preparation Local partner Activity 2 2 (title) Etc. Year 2 Semester 1 Semester 2 Activity Month 2 3 4 5 6 7 8 9 1 11 12 Implementin 1 0 g body Preparation Local partner Activity 1 1 (title) Execution Local partner Activity 1 1 (title) Preparation Local partner Activity 2 2 (title) Etc. Sustainability // - Provide a detailed risk analysis for the implementation of the project. - Explain how sustainability of the organization will be secured after completion of the project (financially, institutionally and politically). - Explain how sustainability of the results will be achieved. - Explain what will be the situation and action plan when the project comes to an end. // Experience Provide details of at least three other projects implemented by your organization that demonstrates your capacity to do this : Title of project : Value of project : Number of Beneficiaries Reached : Purpose of the project : Activities of the project : Names of Implementing partners and their role : Provide three references : Name Organization Position Project Reference 1 How that person was involved in the project Telephone Number Mail address Name Organization Position Project Reference 2 How that person was involved in the project Telephone Number Mail address Name Organization Position Project Reference 3 How that person was involved in the project Telephone Number Mail address Visibility and communication Explain what kind of communication about the project will be implemented. Explain how visible it will be and which public will be reached. Logical framework Intervention Objectively verifiable Sources and means of Assumptions logic indicators of achievement verification What are the overall broader What are the sources of Overall objectives to which the action What are the key indicators information for these objectives will contribute? related to the overall objectives? indicators? Which factors and conditions What are the sources of outside Which indicators clearly show What specific objective is the information that exist or can be the Beneficiary's responsibility are Specific that the objective of the action action intended to achieve to collected? What are the necessary to achieve that objective has been achieved? contribute to the overall objectives? methods required to get this objective? (external conditions). information? Which risks should be taken into consideration? The results are the outputs envisaged to What are the indicators to What external conditions must be What are the sources of Expected achieve the specific objective. measure whether and to what met information for these results What are the expected results? extent the action achieves the to obtain the expected results indicators? (enumerate them) expected results? on schedule? Means: What pre-conditions are required before What are the key activities to be carried the action starts? What conditions What are the sources of out and in what sequence in order to What are the means required to outside the Beneficiary's Activities information about action produce the expected results? implement these activities, e. g. direct control have to be met progress? (group the activities by result) personnel, equipment, training, for the implementation of the studies, supplies, operational planned facilities, etc. activities? Budget // - Provide a detailed activity based budget. - Add a paragraph on the intended use of the grant requested from the Civil Society Development Fund. - Provide detailed explanations when necessary. // Expected sources of funding Confirmed/ Conditions € R % Envisaged Applicant's financial contribution In kind contribution (If any, estimation) Civil Society Development Fund contribution EU Member States or EU Commission : … … Contributions from other organisations: … … Total contributions : Direct revenue from the Action : … … OVERALL TOTAL // - Provide detailed explanations when necessary - Co-funders details // The applicant Legal status Registration Number Date of Registration Official address of Registration Country of Registration/ Nationality E-mail address of the Organisation Telephone number Fax number Website of the Organisation Account Details Bank Address Bank Code Account Number Payee identification Management board/committee : Vision and Mission : Experience by sector and geographical areas : Beneficiaries : Financial resources : Human resources : Partners Detailed information on all partners.