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					                        Embassy of France in South Africa



                      Civil Society Development Fund

                                   Application form


Applicant

Project title

                                // Province(s), area(s), city(ies), neighbourhoods, that will benefit
Project location(s)
                                                         from the project //

                            // In months //
Total duration


                            R                                      €
Total cost


                            R                                      €
Amount requested from
the SFD
                            %



Applicants details

Postal address:



Telephone number:

Fax number:
                            Name
                            Position
Contact person:
                            Email
                            Tel


      _______________                  _______________                     _______________
           Name                            Signature                        Date and Place
                     Civil Society Development Fund
                                         Call for proposals
                     Closing date for the submission of proposals: August 31st

The Civil Society Development Fund, run by the Embassy of France in South Africa,
supports South African Civil Society Organisations in their endeavours to participate in
democratic and effective local governance.

Although the South African Constitution mandates local governments "to encourage the involvement
of communities and community organisations in matters of local government", research has shown
that South African Civil Society Organisations (CSOs) are often not adequately equipped to participate
                    1
in local governance .

The aim of the Civil Society Development Fund is to help bridge this gap in capacity. It will focus on
developing CSOs’ capacity to advocate the interests of marginalized communities, to contribute to
local public policies and to reinforce the accountability of local governments towards citizens.

The Embassy of France calls for project proposals from CSOs that are looking to strengthen their
capacity to engage with local authorities and local communities on issues of access to basic services,
social cohesion and respect of human rights, especially women and children’s rights.

The Embassy of France in South Africa is keen to develop a coordinated approach alongside a range
of South African and foreign stakeholders, including European Union Member States and their
implementing agencies, United Nations agencies and French CSOs. Projects co-financed by one or
several of these stakeholders will therefore receive preference.

The Civil Society Development Fund has a budget of € 600 000 over three years (2009-2011). The
average grant per project is expected to be around € 65 000. Allocations made by the Civil Society
Development Fund may not exceed 70% of the total project budget. The maximum project duration is
two years.
                                                                                           st
The closing date for the submission of proposals is Monday, August 31 . All applicants must
fill in the application form.

A Consultative Committee, made up of representatives of South African civil society and government,
                                                                              th
foreign donors and the French Embassy, will select four projects on October 19 .




1
    cf for instance : IDASA, « What does the local governance barometer tell us ?», 2008
Please note that
   The maximum duration of the project is 2 years
   Allocations made by the Civil Society Development Fund may not exceed 70% of the total project
    budget.

The following documents must be attached to the completed application form:

     An application letter, dated and signed by the authorized representative of the applicant.
     A copy of the official registration documents of the organization. If the project will be
      implemented by a consortium or joint venture, information must be provided for all the
      implementing agencies.
     Audited Financial Statements for the last two years.
     Annual report outlining activities for the last two years.
     The organisation budget forecast for the current year.

These documents must be sent to the following address:

civilsocietydevelopmentfund@gmail.com

or to
Civil Society Development Fund
Department for Cooperation and Cultural Affairs
Embassy of France in Pretoria
250 Melk Street
Pretoria.

For more information, please contact:

Gabriel Morin
gabriel.morin@diplomatie.gouv.fr
Department for Cooperation and Cultural Affairs
Embassy of France in Pretoria
250 Melk Street
Pretoria.
Tel : 012 425 17 21
Fax : 012 427 17 19
Summary

// max 1 page

The summary will include the following information :

Total duration of the project
Objectives of the project
Partner(s) and how the partnership will be organized
Target group(s)
Final beneficiaries
Estimated results
Main activities

//

Situation analysis

II
 Including :
- General analysis
- Description of the target groups and final beneficiaries (estimated number)
- Clear identification of the specific problems to be addressed by the project
//

Project objectives

//
Including
- General objectives and specific objectives to reach them
- Evaluation indicators and means of verification
//

Project description

- Description of the project

// Detailed description, including
- Outputs and expected results
- Proposed activities and their effectiveness
- Sequence of, and links between all different activities
 //

- Relevance of the project

Methodology
//
Including :
- If relevant, how the action is intended to build on the results of previous projects.
- If relevant, how the action is included in a larger programme.
- The procedures for follow up and internal/external evaluation.
- The role and participation in the action of the various actors and stakeholders (local partner, target
groups, local authorities, etc.), and the reasons for which these roles have been assigned to them
- The organisational structure and team proposed for implementation of the project.
- The main means proposed for the implementation of the action (equipment, tools…) and for carrying
out the proposed activities
- The involvement of implementing partners, their role and relationship to the applicant.
//

Duration and indicative action plan

 Year 1
                                 Semester 1                         Semester 2
 Activity          Month     2     3 4      5       6    7     8    9  1 11          12    Implementin
                   1                                                   0                   g body
 Preparation                                                                               Local partner
 Activity 1                                                                                1
 (title)
 Execution                                                                                 Local partner
 Activity 1                                                                                1
 (title)
 Preparation                                                                               Local partner
 Activity 2                                                                                2
 (title)
 Etc.

 Year 2
                               Semester 1                           Semester 2
 Activity          Month     2   3 4      5         6    7     8    9  1 11          12    Implementin
                   1                                                   0                   g body
 Preparation                                                                               Local partner
 Activity 1                                                                                1
 (title)
 Execution                                                                                 Local partner
 Activity 1                                                                                1
 (title)
 Preparation                                                                               Local partner
 Activity 2                                                                                2
 (title)
 Etc.


Sustainability
//
- Provide a detailed risk analysis for the implementation of the project.
- Explain how sustainability of the organization will be secured after completion of the project
(financially, institutionally and politically).
- Explain how sustainability of the results will be achieved.
- Explain what will be the situation and action plan when the project comes to an end.
//


Experience

Provide details of at least three other projects implemented by your organization that demonstrates
your capacity to do this :

        Title of project :
        Value of project :
        Number of Beneficiaries Reached :
        Purpose of the project :
        Activities of the project :
        Names of Implementing partners and their role :

Provide three references :

                                  Name
                                  Organization
                                  Position
                                  Project
Reference 1
                                  How that person was involved
                                  in the project
                                  Telephone Number
                                  Mail address
                                  Name
                                  Organization
                                  Position
                                  Project
Reference 2
                                  How that person was involved
                                  in the project
                                  Telephone Number
                                  Mail address
                                  Name
                                  Organization
                                  Position
                                  Project
Reference 3
                                  How that person was involved
                                  in the project
                                  Telephone Number
                                  Mail address


Visibility and communication

Explain what kind of communication about the project will be implemented.
Explain how visible it will be and which public will be reached.
Logical framework
                            Intervention                      Objectively verifiable              Sources and means of                      Assumptions
                                logic                       indicators of achievement                  verification


             What are the overall broader                                                     What are the sources of
Overall
             objectives to which the action              What are the key indicators          information for these
objectives
             will contribute?                            related to the overall objectives?   indicators?




                                                                                                                                 Which factors and conditions
                                                                                              What are the sources of            outside
                                                         Which indicators clearly show
             What specific objective is the                                                   information that exist or can be   the Beneficiary's responsibility are
Specific                                                 that the objective of the action
             action intended to achieve to                                                    collected? What are the            necessary to achieve that
objective                                                has been achieved?
             contribute to the overall objectives?                                            methods required to get this       objective? (external conditions).
                                                                                              information?                       Which risks should be taken into
                                                                                                                                 consideration?



             The results are the outputs envisaged to    What are the indicators to                                              What external conditions must be
                                                                                              What are the sources of
Expected     achieve the specific objective.             measure whether and to what                                             met
                                                                                              information for these
results      What are the expected results?              extent the action achieves the                                          to obtain the expected results
                                                                                              indicators?
             (enumerate them)                            expected results?                                                       on schedule?


                                                         Means:                                                                  What pre-conditions are required
                                                                                                                                 before
             What are the key activities to be carried                                                                           the action starts? What conditions
                                                                                              What are the sources of
             out and in what sequence in order to        What are the means required to                                          outside the Beneficiary's
Activities                                                                                    information about action
             produce the expected results?               implement these activities, e. g.                                       direct control have to be met
                                                                                              progress?
             (group the activities by result)            personnel, equipment, training,                                         for the implementation of the
                                                         studies, supplies, operational                                          planned
                                                         facilities, etc.                                                        activities?
Budget

//
- Provide a detailed activity based budget.
- Add a paragraph on the intended use of the grant requested from the Civil Society Development
Fund.
- Provide detailed explanations when necessary.
//

Expected sources of funding

                                                 Confirmed/
                                                                 Conditions       €      R        %
                                                 Envisaged
Applicant's financial contribution
In kind contribution (If any, estimation)
Civil Society Development Fund contribution
EU Member States or EU Commission :
…
…
Contributions from other organisations:
…
…
Total contributions :
Direct revenue from the Action :
…
…
OVERALL TOTAL

//
- Provide detailed explanations when necessary
- Co-funders details
//
The applicant

 Legal status



 Registration Number



 Date of Registration



 Official address of Registration


 Country of Registration/
 Nationality


 E-mail address of the
 Organisation

 Telephone number

 Fax number

 Website of the Organisation

 Account Details                        Bank
                                        Address
                                        Bank Code
                                        Account Number
                                        Payee identification

Management board/committee :

Vision and Mission :

Experience by sector and geographical areas :

Beneficiaries :

Financial resources :

Human resources :


Partners

Detailed information on all partners.

				
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Description: Summary