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									Unit Standards for Pastel Partner Intermediate Course
Unit Standard (13999)

 Title                               Demonstrate an understanding of basic accounting practices
 SGB Name                            Interim SGB for Business, Commerce, Management Studies
 Field                               Field 03 – Business, Commerce and Management Studies
 Subfield                            Generic Management
 Abet Bank                           ABET Level 4                Unit Standard Type           Regular
 NQF Level                           Level 1                     Credits                      4
 Registration                        Registration Start Date     Find Date                    Decision Number
 Registered                          2003-12-03                  2006-12-03                   SAQA 1351/03

Purpose of the Unit Standard
A candidate credited with this general competence will be able to demonstrate an understanding of basic
accounting skills.

Learning Assumed to be in Place and Recognition of Prior Learning
Numeracy ABET Level 3

Specific Outcome 1
Explain the cycle of recording transactions and relevant terminology.

Assessment Criteria
1. Accounting transactions are explained.
2. Accounting terminology is explained.
                 Range: Assets, Liabilities, Owners Equity, Income, Expenditure, Receipts, Payments,
                  Profits, etc.
3. The cycle of recording transactions is explained and demonstrated.
                 Range: Source documents, subsidiary journals, ledger, trial balance, final accounts.

Specific Outcome 2
Explain and demonstrate an understanding of source documents.

Assessment Criteria
1. The concept source document is explained.
2. Different types of source documents are identified.
                 Range: Receipts, invoices, petty cash vouchers, cheque counterfoils, etc.
3. The understanding to complete source documents is demonstrated.
                 Range: Receipts, invoices, petty cash vouchers, cheque counterfoils, etc.
4. The relevance of source documents is analysed.
                 Range: Storage, keeping it in proper sequence, etc.

Specific Outcome 3
Explain the purpose of each subsidiary journal.

Assessment Criteria
1. The concept subsidiary journal is explained.
2. Types of subsidiary journal are identified and discussed.
                Range: Cash receipts journal, cash payments journal, petty cash journal, debtors journal,
                 etc.
3. The use of each subsidiary journal is justified.
                Range: Cash receipts journal for all receipts, Cash payments journal for all payments, etc.

Specific Outcome 4
Prepare subsidiary journals.

Assessment Criteria
1. The relationship between source documents and subsidiary journals is expressed.
                Range: Receipts to cash receipts journal, cheque counterfoils to cash payments journal,
                 petty cash vouchers to petty cash journal, etc.
2. The correct recording of entries form the source documents into subsidiary journals is demonstrated.
                Range: Practical exercises – from source documents to subsidiary journals.
3. The understanding of closing the subsidiary journals at the end of each month is demonstrated.
                Range: Practical exercises – subsidiary journal closed off

Specific Outcome 5
Post subsidiary journal to the General Ledger.
Assessment Criteria
1. The purpose of the General Ledger is explained.
2. The sections of the General Ledger are explained.
                Range: Balance sheet section, Nominal Accounts Section, Final accounts section.
3. The understanding of the posting from the subsidiary journal is explained, and demonstrated.
                Range: Double-entry system, practical exercises: from subsidiary journal to ledger.

Specific Outcome 6
Prepare the final statements

Assessment Criteria
1. The final statements of business are identified and explained.
                 Range: Income statements, balance sheets.
2. The purpose of final statements is explained.
                 Range: Calculate profit / loss, etc.
3. The understanding to complete an income statement from the given information is demonstrated.
                 Range: Practical exercises – from trial balance to income statements.
4. The understanding to complete a balance sheet from the given information is demonstrated.
                 Range: Practical exercises: from trial balances and income statements to balance sheets.

Unit Standard (12990)

 Title                               Prepare ledger balances and an initial trial balance
 SGB Name                            SGB HET Accountancy and Financial Management
 Field                               Field 03 – Business, Commerce and Management Studies
 Subfield                            Finance, Economics and Accounting
 Abet Bank                           Undefined                   Unit Standard Type             Regular
 NQF Level                           Level 5                     Credits                        10
 Registration                        Registration Start Date     Find Date                      Decision Number
 Registered                          2006-05-30                  2009-05-30                     SAQA 0160/05

Purpose of the Unit Standard
People credited with this unit standard are generally found within the accounting technician field.
On successful completion of the unit standard, people will be able to balance bank transactions, prepare
ledger balance and control accounts, and draft an initial trial balance.

Learning Assumed to be in Place and Recognition of Prior Learning
Unit standards for Bookkeeping at NQF level 4

Unit Standard Range
A person may exhibit this competence in the private or the public sector.

Specific Outcome 1
Balance bank transactions.

Assessment Criteria
1. Details from the relevant primary documentation are recorded in the cashbook.
                 Range: Credit transfer and standing order schedules.
2. Totals and balances of receipts and payments are correctly calculated.
3. Individual items on the bank statements and in the cashbook are compared for accuracy.
4. Discrepancies are identified and referred to the appropriate person.
                 Range: Uncertainty in coding, Differences by matching process.

Specific Outcome 2
Prepare ledger balances and control accounts.

Assessment Criteria
1. Relevant accounts are totalled accurately.
2. Control accounts are reconciled with the totals of the balance in the subsidiary ledger, where appropriate.
                 Range: Main ledger, Subsidiary ledger, Integrated ledger
3. Authorised adjustments are correctly processed and documented.
                 Range: To correct errors, To write off bad debts.
4. Discrepancies arising from the reconciliation of control accounts are either resolved or referred to the
    appropriate person.
5. Documentation is stored securely and in line with the organisation’s confidentiality requirements.

Specific Outcome 3
Draft an initial trial balance

Assessment Criteria
1.   Information required for the initial trial balance is identified and obtained from the relevant sources.
                    Range: Sources – Colleagues, Computer system, Files, Manager, Accountant, Ledger
2.   Relevant people are asked for advice when the necessary information is not available.
3.   The draft trial balance is prepared in line with the organisation’s policies and procedures.
4.   Discrepancies are identified in the balancing process and referred to the appropriate person.
                    Range: Incorrect double entries, Missing entries, Incorrect calculations.

Specific Outcome 4
Demonstrate an understanding of the business and accounting environment.

Assessment Criteria
1. The business environment is defined in relation to generally accepted accounting practice.
                Range: Types of business transactions and documents involved, General bank services
                 and operation of bank clearing system, Function and form of banking documentation.
2. Accounting methods are identified and described in line with organisation requirements and GAAP /
    GRAP.
3. Organisational policies and procedures relating to accounting and administrative systems are explained
    in GAAP / GRAP terms.
                  Range: Business transactions, Source information filing.

Unit Standard (12988)

 Title                                Record income and receipts
 SGB Name                             SGB HET Accountancy and Financial Management
 Field                                Field 03 – Business, Commerce and Management Studies
 Subfield                             Finance, Economics and Accounting
 Abet Bank                            Undefined                  Unit Standard Type                Regular
 NQF Level                            Level 5                    Credits                           10
 Registration                         Registration Start Date    Find Date                         Decision Number
 Reregistered                         2006-05-30                 2009-05-30                        SAQA 0160/05

Purpose of the Unit Standard
People credited with this unit standard are generally found within the accounting technician fields. On
successful completion of the unit standard, people will be able to process documents relating to goods and
services supplied, as well as receive and record receipts.

Learning Assumed to be in Place and Recognition of Prior Learning
Unit standards for Bookkeeping at NQF level 4

Unit Standard Range
A person may exhibit this competence in the private and public sector.

Specific Outcome 1
Demonstrate and understanding of the general business and accounting environment.

Assessment Criteria
1. The business environment is defined in relation to generally accepted accounting practice and GRAP.
                Range: Types of business transactions and documents involved, Basic Law, VAT
                 pricinciples, Discounts, Cheques, Banking documentation, automated payment, Credit and
                 debit cards.
2. Accounting methods are identified and described in line with organisational requirements and GAAP /
    GRAP.
                Range: Double entry bookkeeping, Methods of coding data, Operation of accounting
                 systems, Batch Control, Relationship between accounting system and ledger, Credit card
                 procedures, Money handling and storage, Petty cash procedures.
3. Organisational policies and procedures related to accounting and administrative systems are explained in
    GAAP / GRAP terms.
                Range: Business transactions, Authorisations and coding of sales invoices, Source
                 information filing, Correspondence style, Banking and personal security.

Specific Outcome 2
Process documents relating to goods and services supplied.

Assessment Criteria
1. Invoices and credit notes are prepared in accordance with organisational requirements and checked
    against source documents.
                 Range: Source documents – quotations, purchase orders, delivery notes, sales orders.
2. Calculations on invoices and credit notes are checked for accuracy.
                 Range: Pricing extensions, Discounts, VAT
3. Invoices and credit notes are correctly authorised and coded before being sent to customers.
4.   Invoices and credits notes are entered into primary records according to organisational procedures.
                  Range: Sales journal and sales return journal, debtors’ journal and debtors allowances
                   journal.
5.   Entries are coded and recorded in the appropriate ledger.
                  Range: Main ledger, subsidiary ledger, integrated ledger.
6.   Statements of account are prepared and sent to debtors in organisational time constraints.
7.   Communications with customers regarding accounts are handled politely and effectively using the
     relevant source documents.
                  Range: Communication – In response to queries, chasing payments / Source documents
                   – aged debtors analysis.

Specific Outcome 3
Receive and record receipts

Assessment Criteria
1. Receipts are checked against relevant supporting information.
                Range: Cash, Cheques, Automated payment
2. Receipts are entered in appropriate accounting records.
                Range: Cashbook
3. Paying-in documents are correctly prepared and reconciled to relevant records
4. Unusual features are identified and either resolved or referred to the appropriate person.

Unit Standard (114736)

 Title                                Record business financial transactions
 SGB Name                             SGB GET and FET Business, Commerce and Management Studies
 Field                                Business, Commerce and Management Studies
 Subfield                             Finance, Economics and Accounting
 Abet Bank                            Undefined                    Unit Standard Type Regular
 NQF Level                            Level 4                      Credits            5
 Registration                         Registration Start Date      Find Date          Decision Number
 Registered                           2004-06-09                   2007-06-09         SAQA 0254/04

Purpose of the Unit Standard
This unit standard is for people who are responsible for controlling the finances of a small business or those
who are responsible for the bookkeeping aspect of financial management in larger organisations.

Qualifying learners will be able to:
   Process receipts and payments.
   Enter records in an analysed cash book for both cash and bank entries.
   Check invoices received against orders.
   Produce quotations and invoices.
   Record debtors and creditors.
   Reconcile supplier’s statements.
   Prepare a bank reconciliation statement.

Learning Assumed to be in Place and Recognition of Prior Learning
It is assumed that learners are competent in Communication, Mathematical Literacy and Accounting at NQF
Level 3.

Unit Standard Range
    A person may exhibit this competence in the private or public sector.
    VAT returns are included.

Specific Outcome 1
Process Receipts and Payments

Assessment Criteria
1. Cash payments are received and made according to organisational procedures and accepted
    bookkeeping practice.
2. Cheque payments are received and made according to organisational procedures and accepted
    bookkeeping practice.
            Range: Completion of cheques and deposit slips.
3. Debit and stop order payments are received and made according to organisational procedures and
    accepted practice.

Specific Outcome 2
Enter records in an analysed cash book for both cash and bank entries.

Assessment Criteria
1.   Transactions are processed through a columnar / analysis cash book.
2.   The cash book is balanced and the cash bank balances are brought down according to standard
     bookkeeping procedure.

Specific Outcome 3
Check invoices received against orders.

Assessment Criteria
1. Invoices received are checked against relevant source information.
2. Invoices received are checked for arithmetical accuracy.

Specific Outcome 4
Produce quotations and invoices.

Assessment Criteria
1. Quotations are prepared from the relevant source documentation and information.
2. Sales invoices are prepared from the relevant source documentation and information.

Specific Outcome 5
Record debtors and creditors

Assessment Criteria
1. Records of all debts owed to and by a business are kept securely.
2. Outstanding debts that are owed to a business are calculated accurately.

Specific Outcome 6
Reconcile supplier’s statements.

Assessment Criteria
1. A statement of account received from a trade creditor is reconciled with relevant source documentation
    and the cash book.
                 Range: Products ordered and received, supplier invoices received.

Specific Outcome 7
Prepare a bank reconciliation statement.

Assessment Criteria
1. The time lag differences between cash book account postings and the bank statement postings are
    accounted for using standard accounting practice.
2. The cash book balance is updated for time lag differences following reconciliation.

								
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