MINUTES OF THE ANNUAL GENERAL MEETING OF THE

							         MINUTES OF THE ANNUAL GENERAL MEETING OF THE
     CONVOCATION OF THE UNIVERSITY OF KWAZULU-NATAL HELD ON
        MONDAY, 27 OCTOBER 2008 AT 19:30 AT THE ONE-ON-ONE
       CONFERENCE CENTRE AT GATEWAY IN UMHLANGA ROCKS

1.    ATTENDANCE

      Present:                            90 as per the Attendance Register

      In Attendance:                      Mr V Pillay (Head of Committees)
                                          Mr F Christensen (Alumni Affairs Manager)
                                          Ms C Ogle (Alumni Co-ordinator)

      Apologies:                          60 Apologies were recorded

2.    WELCOME

      The President and Chair, Mr Andre Young welcomed members and
      declared the meeting opened.

3.    CONFIRMATION OF NOTICE OF MEETING

      The Acting Registrar Professor J J Meyerowitz confirmed the notice
      convening the meeting and declared it properly constituted.

4.    MINUTES OF THE FOURTH ANNUAL GENERAL MEETING HELD ON 29
      OCTOBER 2007

      On a proposal by Dr T Padayachi and seconded by Mr S Ngcobo, the
      minutes of the previous meeting held on 29 October 2007 were confirmed.

5.    MATTERS ARISING

      It was noted that there were no matters arising.

6.    ADDRESS BY THE PRESIDENT

      Before presenting his report, Mr Young requested the Vice-Chancellor,
      Professor M W Makgoba to say a few words.

      Professor Makgoba spoke about the importance of this meeting, how
      privileged he felt to be heading the University, about the recent Institutional
      Audit and some of the challenges facing the Institution.

      Mr Young presented his report.


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7.   ACKNOWLEDGEMENT OF OUTGOING CONVEX

     Mr Young extended a special word of thanks to the outgoing founding
     Convocation Executive of the University for their time and efforts over the
     past four years.

     He also took the opportunity to thank the Convocation representatives on
     the University Council for assisting in the governance of the Institution.

8.   READING AND RATIFICATION OF CONSTITUTION

     Notices had appeared in four newspapers from 5 to 8 September 2008, and
     on the Alumni website and the University LAN, inviting comment on the
     Convocation Constitution. In addition, e-mails and hard copies had been
     sent out as well.

     Mr Young reported that no comment had been received.

     Clause 4.2.5 which read “serve on any selection committee for the
     appointment of Alumni Affairs Office staff and be consulted on any
     restructuring within the Unit.” was raised in terms of it being in possible
     conflict with the selection policies of the University.

     It was agreed that the incoming Executive Committee of Convocation deal
     with this matter, and Convocation delegated to Convex the approval of any
     amendments made to this particular clause.

     On a proposal by Mr S C Ngcobo, seconded by Mr S Phakathi, the
     Constitution of the Convocation of the University of KwaZulu-Natal was
     formally adopted for approval by the University Council, subject to any
     changes made to clause 4.2.5.

9.   ELECTIONS

     The Acting Registrar, Prof Meyerowitz conducted the elections. She
     informed the meeting of the change in the Executive membership, in terms
     of the new Constitution, from the President, Secretary, two Council
     representatives and ten Executive members (total 14) to the President, two
     Council representatives and six Executive members (total 9). The new
     Constitution was not in effect until approved by Council, and hence the
     election would proceed as per the current Constitution and a President,
     Secretary, 2 Council representatives and 10 Executive members would be
     elected.

     The following three options were put forward for approval:



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    1) That the officials elected at this meeting hold office until the next AGM in
       2009 when a new Committee will be elected.

    2) That the officials elected at this meeting hold office for a full 4 years.

    3) That 5 Executive members relinquish their positions once Council
       approved the Constitution. The Secretary and the remaining 5 would be
       the elected members of the Executive.

    It was agreed that a total of fourteen office bearers would be elected, and of
    the ten Convocation Executive members elected, five would relinquish their
    positions when the Constitution was approved by the University Council.
    The basis for which the 5 relinquish their seats would be those polling the
    fewest number of votes. It was noted that these transitional arrangements
    would need to be approved by the University Council.

9.1 President

    Mr S C Ngcobo and Mr A D Young were nominated for this position.

    Mr S C Ngcobo was elected to this position.

9.2 Secretary

    Mr S Mncwabe was elected unopposed to this position.

9.3 Convocation Representatives on the University Council

    Dr R Badal and Mr A D Young were elected unopposed as the Convocation
    representatives on the University Council.

9.4 Convocation Executive

    The following members were nominated:
    Dr B Hadebe                                  Mr S Mncube
    Mr M Ngubane                                 Dr T Padayachi
    Mr R Brijraj                                 Mr J Trinder
    Ms R J L Captain-Hasthibeer                  Dr B Hlatshwayo
    Dr P Thakur                                  Mr T P Zondi

    As only the required number of 10 nominees were received, they were all
    elected unopposed.

    Since no voting took place, it was agreed that the transitional arrangements
    should be modified in that the Convocation Executive would decide which of
    its five members would step down from their positions when the Constitution


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   was approved by Council.

   The gender imbalance of Convocation Executive members was noted, and
   an effort to address this should be made at the next election.

10. VOTE OF THANKS BY OUTGOING PRESIDENT AND HANDOVER TO
    NEW PRESIDENT

   Mr Young expressed his appreciation for the smooth election process.

   He congratulated Mr S C Ngcobo on his election as President and for the
   role that he played in matters concerning the University. He assured him of
   his support and the support of the incoming Convex during his term of
   office.

11. MESSAGE BY NEW PRESIDENT OF CONVOCATION

   Mr S C Ngcobo thanked members for their support in the election and
   congratulated the members of the new Convocation Executive. He paid
   tribute to Mr Young for his role as the past President of Convocation, and
   indicated that he looked forward to working with him and Convex in
   championing issues on behalf of Convocation.



12. GENERAL

   All members of Convocation were invited by Mr Young to attend a panel
   discussion on the recall of the State President and the implications for our
   democracy which was to take place in the University’s Senate Chamber at
   the Westville Campus on Friday, 31 October 2008.


13. CLOSURE

   The meeting closed at 20:45.


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   PRESIDENT                                        SECRETARY


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