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					                      SECURITY NOTE

                            ATTENTION
     All Residents, Developer, Contractors, Sub Contractors and
                              Vendors

                     “When things go wrong as they sometimes will;
                     When the road you’re trudging seems all uphill;
                      When the funds are low and the debts are high
                       And you want to smile, but have to sigh;
                         When care is pressing you down a bit
                           - rest if you must, but do not quit”


This along with the general increase of crime in the area had prompted the owner of unit
27, Mr. T Irving, to bring forward the long term holistic proposal for security which he
had presented with correspondence from ADT in 2006, for urgent and immediate review.
I (owner of unit 27) further stressed that if the BOARD did not react they would be
negligent in their duties if they did not make decisions, based on our recommendations.

As the current security layout and arrangement was initially suited to the environment a
year or two ago, however with the increase of violent criminal activities within and
outside of the Estate over the past year has lead to a situation where it has become
necessary to upgrade our existing security.

Current Requirements were (currently being completed)

   1. Adding a above average communication system for access control (CLICKON
      System)
   2. Adding speed bumps to the main entrance (Under all gates)
   3. Replacing glass in guard house with thicker glass and smash and grab film
   4. Adding Security gates to guard house
   5. Putting in place access control procedures
   6. Providing a 24hr guard, furniture, appliances, and Cellphone for guard house
   7. Provide extra lighting at main entrance and guard house
   8. Linking current electrified fencing to ADT armed response
In order to ensure as far as possible that access is only granted to people who are entitled
to enter OUDEKLIPPEN VILLA’S, THUS we as the OKVBOD have decided to
implement more stringent security and screening procedures and only people with
legitimate documentation, confirmed appointments, or deliveries will be allowed access.

As you all have noticed that as from Friday 26th October security has been BEEFED UP
to prevent
         o   unauthorized access / attempted access
         o   theft, attempted theft
         o   job seekers
         o   sight seeing public and estate agents
         o   storage of vendors tools and equipment for other and present sights
         o   unauthorized sleeping on sight by contractors
         o   Working outside official OKV working hours
Further Requirements:
   1.    Additional Electrified fence and boundary lighting
   2.    Robo Guard surveillance system for guard (assist him when he patrols)
   3.    Additional fenced area in front of Main entrance (guard house) with gate
   4.    Speed bumps in complex
   5.    Stop signs and signage at main entrance and through out complex
   6.    Re doing house rules, with inclusions and removal of old rules
   7.    SOP’s and job descriptions for guards
   8.    Cameras at guard house with 24 recording
As from the 29th October 2007 the following documentation requirements and procedures
were put in place to assist OKV Security Officers with access control, THIS INCLUDED
documentation and procedures which would be accepted by OKV Security Officers to
gain lawful access to OUDEKLIPPEN VILLA’S:
     o Original Green Bar Coded identity document
     o Original Drivers License
     o Valid Passport with valid work permit
     o Invoice for delivery, maintenance, installation and or telephonic, verbal
       confirmation and authorization by owner
     o Complete Profile of all contract workers (includes house and garden managers)
       to be completed by DEVELOPER / OKV BOD and AUTHORIZED BY OKV
       BOD security sub committee, kept in the guard house for perusal by guard
       WHEN CONTRACTORS SIGN IN AND OUT OF REGISTER EACH
       WORKING DAY.
     o Friends and family to report to security access control centre and complete
       register before entry is authorized by the guard.(until CLICKON has been
       finalized then CLICKON and current procedures will apply)
    Official working hours:
            1. Mon – Fri: 07:00 – 17:00, NO EXCEPTIONS
            2. Sat: 08:00 – 13:00, includes Garden managers unless prior
               permission has been granted by OKV security sub committee and
               Chairman
            3. Sun: NO CONTRACTORS ON SIGHT, includes Garden managers
               unless prior permission has been granted by OKV security sub
               committee and Chairman

Documents / Procedures that will not be accepted include:

     o Asylum Seekers temporary permits
     o Application for identity documents
     o Photocopies of any document which has not been approved by OKV BOB.
     o Owners not registering there House or Garden Managers with OKV BOD
       Security sub committee
     o Owners bringing in House or Garden Managers without registering or signing
       them in at the security control centre.
     o Illegal Migrants

If security comes across unauthorized individuals who have gained access to OKV, use of
fraudulent documentation carried by an individual (s) he/she will immediately be arrested
and the security officer will summons the armed response unit and the relevant
authorities. The owner / Developer and vendor will be notified of the incident

Residents, Developer, Individuals and out side vendors who fail to comply with the new
security measures and procedures will be denied access by the OKV SECURITY
OFFICER. More serious offences will mean immediate expulsion from the site and arrest
by relevant authorities.

To all please remember to inform all external service providers and
House / Garden managers to present proper identification when
entering the OKV Estate. This is to ensure your own safety and to keep
up the level of security within the Estate. If the proper identification can
not be shown then the Developer, external contractors or House and
Garden managers will not be allowed onto the Estate, this includes
visitors who fail to comply with security access control measures. It is
up to us to fight crime together and keep our Estate and streets safe and
free from crime and grime.


NNB: NONE OF THE ABOVE, NO ACCESS, NO EXCEPTIONS
               EMERGENCY NUMBER

                                084 619 5178
                                          PLEASE NOTE:
   (Current no: 071 209 0034 will change to above no: once the CLICKON System is up and running)



We have an emergency number which is only to be used for:

    o   Emergency situations
    o   Medical emergencies
    o   Fire and Rescue
    o   Electrical / plumbing / Alarm maintenance
    o   Unauthorized visitors are spotted on sight or trying to gain entry to OKV Estate
    o   Inform guard of special deliveries/ after official working hours within OKV


             SUMMARY OF SECUIRTY
                           REQUIREMNTS
Current Requirements were (currently being completed)
        o Adding a above average communication system for access control
          (CLICKON System)
        o Adding speed bumps to the main entrance (Under all gates)
        o Replacing glass in guard house with thicker glass and smash and grab film
        o Adding Security gates to guard house
        o Putting in place access control procedures
        o Providing a 24hr guard, furniture, appliances, and Cellphone for guard house
        o Provide extra lighting at main entrance and guard house
        o Linking current electrified fencing to ADT armed response
Further Requirements:
   o    Additional Electrified fence and boundary lighting
   o    Robo Guard surveillance system for guard (assist GUARD when he patrols)
   o    Additional fenced area in front of Main entrance (guard house) with gate
   o    Speed bumps in complex
   o    Stop signs and signage at main entrance and through out complex
   o    Re doing house rules, with inclusions and removal of old rules
   o    SOP’s and job descriptions for guards

				
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posted:12/7/2009
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Description: Attention