All Breeds Cat Club PO Box 6556, Welgemoed, 7538 http://abcc.ad.co.za Chairperson: Pauline Nel ; 0834443806 To cherish and protect Treasurer: Stuart Seaton : 0836518327 Call for Nominations to serve on Committee 2008 Extract from Constitution: 12.5 Voting at any meetings of the Club shall be by show of hands, or ballot, as the meeting may decide. 12.6 Nominations for election by the Annual General Meeting or an Extraordinary General Meeting duly proposed and seconded by members in good standing and signed by the candidate, shall be received by the Secretary not later that seven  days before the Meeting. ____________________________________________________________________________________________ Notice of Annual General Meeting and Agenda for 2008 Purpose of the Meeting For Committee to report back the activities and matters of the club during 2008. To identify, discuss and plan actions to be taken for the next year. To ensure that the club is managed according to constitutional requirements. To announce committee members due for retirement, and to elect new committee members. Details: Time: 19h30 Date: 28 November 2008 Venue: Durbanville Tennis Club Cnr Queen & Biccard Street AGENDA 1 Welcome and Prayer Anthony Aldum 2 Attendance and Apologies Hanlie Basson 3 Confirmation of Previous Minutes Hanlie Basson 4 Treasurers Report Stuart Seaton 5 Chairman’s Report Pauline Nel 6 Election of Committee Pauline Nel 7. General Pauline Nel Points for Discussion: Please forward topics for ‘POINTS FOR DISCUSSION’ to P.O. Box 6556 Welgemoed 7538 The following members are going forward for re-election for 2008 Existing Committee Members (*Indicates those members who retire in terms of the Constitution but are available for re-election) Chairlady Pauline Nel* Vice-Chairman Clive Goosen Treasurer Stuart Seaton Secretary Hanlie Basson Committee Members: Anne McGregor-Matthews Anthony Aldum* Johann Jooste Athena van Heerden Co-option by Committee vote: The following new members were proposed and seconded by current Committee members during the year. They will be asked to stay on the Committee: Johann Jooste, Athena van Heerden Proposals for other members to be elected, signed by the proposer, seconder and member, must be Received by 21st November 2008 COMMITTEE AND OFFICE BEARERS 1 The Committee shall consist of not less than six  and not more than fifteen  members. If at any time the number is less than fifteen  the Committee shall have the right to co-opt Club members to fill vacancies up to the maximum of fifteen . The Committee shall also have power to co-opt by unanimous vote not more than two  additional members of the Club by virtue of their special knowledge to assist the Committee in special circumstances and matters relevant to their knowledge. All nominated, elected and co-opted persons to the Committee shall, apart from being members of the Club, be in good standing at the time. 2 The new Committee shall be elected at the Annual General Meeting by ballot or show of hands howsoever that meeting shall decide. If necessary such election may be held at an Extraordinary General Meeting. The members shall ordinarily be elected for a period of three  years. One third of their members shall retire each year and shall on retirement be considered eligible for re-election. 3 The office Bearers of the Club shall be Chairman, one or more Vice Chairman, Secretary and Treasurer. The offices of Secretary and Treasurer may be held by the same person. All Office Bearers shall be elected to the Committee at its first meeting in each Club year from amongst its members. They shall hold office for one Club year and until their successors are elected. The Chairman and Vice Chairman, shall have served for at least one year on the Committee prior to their election to these positions. 4 In the event of the positions of Vice Chairman, Secretary or Treasurer becoming vacant the Committee may at their discretion co-opt a Club member and/or elect one of their number to serve in the necessary capacity for the remainder of the term of office. 5 Any member of the Committee failing to attend without a reasonable excuse three  consecutive meetings, shall cease to be a member of the Committee. 6 The affairs of the Club shall be managed by the Committee.