PO Box 14080 Vorna Valley Midrand 1686 South Africa Telephone: +27 11 805 5677 Fax: +27 11 315 3311 Email: email@example.com CPIM and CSCP Certification Maintenance For South African candidates 1 INTRODUCTION......................................................................................................... 2 2 CERTIFICATION MAINTENANCE PROGRAM REQUIREMENTS............................ 2 3 EARNING PROFESSIONAL DEVELOPMENT POINTS ............................................ 2 4 OPPORTUNITIES TO EARN POINTS WITH EDUCATION, CONFERENCE AND MEMBERSHIP ................................................................................................................... 2 5 APPLICATION SUBMISSION PROCESS .................................................................. 2 6 GUIDELINES FOR COMPLETING YOUR CPIM/ CSCP MAINTENANCE APPLICATION 3 6.1 Certification Maintenance Activity Categories .............................................................................................. 3 6.2 Activities NOT Eligible for Professional Development Points ...................................................................... 4 6.3 Professional Development Activities ............................................................................................................... 5 6.3.1 Continuing Education ..................................................................................................................................... 5 6.3.2 Presentations, Publications, and Educational Development ........................................................................... 6 6.3.3 Professional Membership/Service to the Resource/ Supply Chain Management Profession ......................... 7 6.4 Certification Maintenance FAQ ...................................................................................................................... 8 1 Introduction The Certification Maintenance program upholds both the objectives of the CPIM, CFPIM and CSCP programs and APICS' vision to promote lifelong learning. The program recognizes that individuals are at various levels in their careers, come from a variety of industries, have differing educational needs and career goals, and have varying degrees of access to continuing education. Requirements for maintaining certification can be met through a variety of professional development activities. 2 Certification Maintenance Program Requirements To maintain your hard-earned CPIM, CFPIM or CSCP designations, you must demonstrate that you have participated in a variety of professional development activities. CPIMs and CSCPs must earn 75 professional development points and CFPIMs must earn 100 professional development points. The certification maintenance program runs in five-year intervals, commencing from the date of initial certification and ending on the last day of the month that initial certification was received. 3 Earning Professional Development Points Many activities from a wide variety of sources are accepted for professional development points toward Certification Maintenance. The Certification Maintenance Bulletin provides the official guidelines for accepted activities and points earned. Please use the Professional Development Journal to keep track of your professional development points. 4 Opportunities to Earn Points with education, conference and membership SAPICS Membership (1 point per year) SAPICS Conference (1 point for every hour of attendance) APICS CSCP Learning System (30 points for earning a certificate of completion) APICS Conference & Exposition (1 point for every hour of attendance) APICS Educational Offerings (1 point per instructional hour) APICS CPIM and CIRM Exams (10 points earned for each exam passed) APICS CSCP Exam (20 points earned for passing the exam) APICS Membership (6 points per year) 5 Application Submission Process Once you have earned the correct number of professional development points, submit your completed Certification Maintenance Application, Professional Development Journal, and processing fee no later than the last day of the anniversary month in which you were certified. Please contact the SAPICS office to submit your application. Questions? View the SAPICS Frequently Asked Questions page for more detailed information about Certification Maintenance or send an email to firstname.lastname@example.org 6 Guidelines for completing your CPIM/ CSCP Maintenance application 6.1 Certification Maintenance Activity Categories The APICS Certification Maintenance program recognizes that individuals are at various levels in their careers, come from many industries, have different educational needs and career goals, and have varying access to continuing education. Because of this, requirements for certification maintenance can be met through a variety of sources and professional development activities related to the resource management profession. The following is a list of list of topics/activities considered resource management related. Access Managerial Finance Accounting Managing Business Information Systems Accounting Management Manufacturing Planning Accounting Software Training Manufacturing System Training Analysis and Decision Making Marketing Asset Management Marketing Management Basics of Supply Chain Management Master Planning Bottleneck Management and Production Material and Capacity Requirements Planning Sequencing Meetings Management Business Forecasting MGI Home Study Courses Business Law Material Requirements Planning (MRP) Business Policy Multi-Site Implementation Strategies Business Process Modeling and Redesign New Product Development Business Process Reengineering Object-Oriented Abstraction and Design Business Psychology Operating Systems Business Statistics Operations Analysis C++ Operations Management Certified Public Accountants Exam Preparation Optimizing Financial Goals Within the Supply Chain CIRM Certification Review Courses Order Processing Computer Communication Organizational Behavior Computer Organization Organizational Development Computer Software Training Course Philosophy of Values and Ethics CPIM Certification Review Courses Policy Formulation CPM Review Courses Principles of Management Critical Thinking Production Control Database Management Production Management Demand - Flow Techniques Production Planning Distribution Resource Planning (DRP) Project Management Economics Project Management for Information Systems Enterprises Resource Planning (ERP) Purchasing Executive Management Quality Management Finance Resource Management Financial Analysis Sales Delivery and Invoicing Financial Integration Sales Orders Global Dimensions in Business SAP Training Human Resource Management Secured Credit Industrial Engineering Statistical Analysis Integrative Planning and Control Statistical Inventory Control International Purchasing Statistical Methods Inventory Management Strategic Management and Policy Inventory Software Training Structured Programming Applications Invoicing Team Building Location and Lot Control (Warehousing) Theory of Constraints Management Transportation Management Management Accounting Warehouse Management Management of Information Systems Technology Warehousing Management of the Total Enterprise Managerial Accounting Managerial Ethics 6.2 Activities NOT Eligible for Professional Development Points Presentation skills courses Any class focusing on methods of effective instruction, best teaching practices, or APICS certification program administrative tasks, such as changes to the CPIM and CIRM content rather than the body of knowledge Non-APICS exams (e.g., Certified Purchasing Manager (CPM) ) Managing a booth at a conference Reading or listening to audiotapes of resource management-related, business, or any other books. Prerequisites and basic requirements for business classes, e.g., Science, History and Math. Web sites and their contents are not accepted as "published works" Public speaking class Work experience 6.3 Professional Development Activities General guidelines and details for certification maintenance activities are listed in the Certification Maintenance Bulletin. Explanations for the South African context are given in each section below: 6.3.1 Continuing Education Continuing education, including college/university courses, seminars and conferences, workshops, in- house educational offerings sponsored by your employer, and home-study courses on these topics are eligible for Professional Development Points. Refer to the Certification Maintenance Bulletin for guidelines on professional development point allocations. In the South African context, this is what they mean: Conference, seminar, workshop, or APICS webinar – any one that you attended that addressed some aspect of the Operations or Supply Chain Management disciplines. Certification item-writing workshop – this is a workshop that is traditionally held in the US where at least 50 certified people get together as a group to learn how to write certification exam questions and they also contribute to the bank of questions used for exams. Thus far, we have not had any such workshops in South Africa, but hopefully we can do something similar at a future conference. Region meeting with an educational component – Any sub-committee meeting that deals with education or an Authorised Education Provider meeting. Professional development program – Examples include the MDP from Unisa or other universities. CPIM or CIRM review course – This is the lecture-led sessions you attend before writing an exam. Course offered by a degree-granting institution – this speaks for itself Training program – anything outside of the APICS framework, but still within the Supply Chain or Operations Management field. Other courses presented by SAPICS could count towards this. Educational plant tour – any visit to a factory or facility where the intention was to learn something new. Independent-study program (home study) – usually correspondence courses CSCP Learning system – when you complete the Learning System online by writing all the tests and following the program. Independent study program (college course) – Not applicable APICS International Conference and Exposition – Attendance at the American conference CSCP exam – when obtaining a pass mark. CPIM or CIRM exam – only when passed. CEU (Continuing Education Unit) Course – Not applicable in South Africa Other: SAPICS conference or any resource-related sessions– 1 point for every hour of attendance. Those institutions could include: South African Institute of Industrial Engineers (SAIIE) National Productivity Institute (NPI) Council of Logistics Management (CLM) Institute of Management Accountants (IMA) Project Management Institute (PMI) Institute of Procurement and Supply South Africa (IPSA) 6.3.2 Presentations, Publications, and Educational Development Professional Development points are awarded for conducting the following programs related to resource management: Conferences Courses (including certification review courses) Meetings (instructional) Seminars Tutorials Workshops Other presentations Points can also be earned for an article or contribution on a subject matter relating to resource management in the following: Book Booklet Magazine Monograph Newsletter Proceedings In the South African context, this is what they mean: Instruction – Any lecturing in the field of Operations or Supply Chain Management Presentation – On a Operations or Supply Chain Management related topic at a conference or seminar Published article or contribution – this could include an article in a magazine, or if you spoke at a conference that your article was published in the conference proceedings; on a topic related to the Resource Management field. Published original research – usually a white paper on some new research that was done; on a topic related to the Operations or Supply Chain Management field. Research conducted for a publication is considered “original” if it has been accepted by a peer-review editorial review board. Published book - on a topic related to the Operations or Supply Chain Management field. 6.3.3 Professional Membership/Service to the Resource/ Supply Chain Management Profession Professional Development points are awarded for professional membership in or participation on the governing board of the following organizations or similar: (SAPICS) The Association for Operations Management in Southern Africa (APICS) The Association for Operations Management Council of Logistics Management (CLM) Institute of Industrial Engineers (IIE) Institute of Management Accountants (IMA) Institute for Purchasing and Supply South Africa (IPSA) Project Management Institute (PMI) In the South African context, this is what they mean: National/ International Officer of a governing board – President of the industry body National/ International Member of a governing board – serving on the Board of Directors National/ International Chair of a standing committee – chairing an active Operations or Supply Chain Management related committee National/ International Member of a standing committee – serving on an active Operations or Supply Chain Management related committee Chapter/ Region Officer of a governing board – Not applicable in the South African context Chapter/ Region Member of a governing board – Not applicable in the South African context Chapter/ Region Chair of a standing committee – Not applicable in the South African context Chapter/ Region Member of a standing committee – Not applicable in the South African context Other: Being an Authorised Education Provider or a franchisee of SAPICS 6.4 Certification Maintenance FAQ If you can't find an answer to your certification question after reviewing the FAQ below, e-mail the SAPICS office at email@example.com. When should I submit my application to APICS? Certification maintenance cycles run in five-year intervals, commencing from the date of initial certification and ending on the last day of the month that initial certification was received. However, if you were certified before 1998, your application is due in 2003, in the month you were originally certified. Date You Became Certified Application Due On or Before December 31, 1998 During the year 2003. The application is due the same month that your certification was originally received. After January 1, 1999 Five years from the same month your original certification was received. Examples Date You Became Certified Application Due June 20, 1989 June 2003 April 10, 1994 April 2003 November 14, 1998 November 2003 February 2, 1999 February 2004 July 10, 2000 July 2005 January 15, 2001 January 2006 Am I required to retake the CPIM or CSCP exams in order to maintain my certification? No. The Certification Maintenance program is not designed to replicate the certification test-taking process. Rather, the intent of the program is to promote lifelong learning through professional development beyond certification. However, as an option, you can complete the full CPIM or CSCP certification exam process just as you did when you attained your original certification. Once you complete the full CPIM or CSCP certification process, the date upon which you pass your last exam becomes your new “initial” certification date and your five-year certification maintenance cycle will commence from that date. For CFPIM Certification Maintenance, you can choose to complete the full CFPIM certification process, which includes passing the CPIM exams and submitting the CFPIM application. Note that if your certification status is suspended and continues to lapse for five years past your suspension date, you must take and pass the required certification exams. Will points be earned for responsibilities and activities completed as part of my full-time job? You will not receive points for holding a specific position in any company. Candidates will, however, receive points for any resource management-related education they give or receive on or off the job. This includes workshops, seminars, or in-house training that are attended in order to maintain knowledge or improve your job skills. How do I document attendance at events conducted by organizations other than APICS? Evidence of attendance at non-APICS/ SAPICS conferences can be provided through a receipt, certificate, or nametag, or through a letter on the letterhead of the sponsoring organization. How do I document membership in organizations other than SAPICS/ APICS? Evidence of professional membership in resource management-related organizations can be provided through a receipt, membership card with a date, or a letter on the letterhead of the membership organization. How can I be sure that APICS has my current mailing address? Send an e-mail to firstname.lastname@example.org to confirm the mailing address APICS currently has on file or contact the SAPICS office to be of assistance. Do I need to become a member of SAPICS in order to begin collecting maintenance points? No. The Certification Maintenance program is designed for both members and non-members. I am CIRM certified. Do I need to fulfill any requirements for maintaining my CIRM designation? At this time, there are no Certification Maintenance requirements for the CIRM program. When calculating points for a class, should I account for the number of hours that are published in the course catalog or advertisement or the number of actual classroom hours? Candidates receive credit for actual class-time. Breaks, networking, meals, and other non-instructional time are not eligible for points. Can I receive credit for reading books or listening to audiotapes? No. Due to the inability to confirm that an individual has read a book or listened to an audiotape, these activities will not count toward Certification Maintenance. Will courses that are conducted in a language other than English earn points? As long as a class relates to resource management, it is eligible for points regardless of the language in which it is presented. Will taking a CPIM, CIRM or CSCP certification review course earn points? Yes. One point per full hour of instruction is earned for all APICS certification review courses. Can I earn points twice for taking the same workshop? Yes. If you choose to retake a workshop for any reason, you will earn points for each workshop completion. Do independent study programs count for points? Yes. Independent study is defined as a home study course or similar educational activity that is done outside of the typical classroom setting. Does a class or activity need to have a specific number of participants in order to be worthy of earning points? There is no minimum requirement for the number of participants in a program. Does attendance at a chapter meeting, region meeting and/or board meeting earn points toward Certification Maintenance? Yes, all instructional portions of meetings of this nature are eligible for points. Participants will earn one point for each instructional hour while presenters will earn two points per instructional hour. Breaks, networking, meals, administrative tasks, and other non-instructional time will not be eligible for points. How can chapters and other education providers supply documentation of participation to individuals seeking Certification Maintenance points? Many organizations provide a form on company or chapter letterhead for the students and instructors to complete. Other groups are sending out certificates and receipts to students and letters of thanks to the instructors for purposes of documentation. If you attended a program in the past and would now like to seek documentation, contact the sponsoring organization and request a letter on letterhead or a certificate of completion. What membership categories are eligible for points? Individuals will earn six points per year as a member of APICS and one point per year for membership of SAPICS. Why does APICS membership earn six points per year while membership in other organizations only earns one point per year? APICS members receive a great deal of information during a membership year, ensuring that they are exposed to resource management-related material on a consistent basis. APICS material is also most likely to address the APICS body of knowledge and is thus more likely to support the goals of the CPIM, CFPIM and CSCP Certification Maintenance program. Can I earn points by taking exams other than the CPIM and CSCP exams? No, you will not receive any points for passing non-APICS exams. However, you will earn one point per instructional hour for any educational or review courses related to these topics. If I begin taking CPIM exams, will that count both as maintenance of the CSCP, as well as earning credit towards CPIM? Yes. A passing score on a CPIM exam is worth 10 points toward maintenance of your CSCP designation. Can I obtain points for the time I spend studying for CPIM or CSCP exams? Individual preparation for exams does not count towards Certification Maintenance points since it is impossible to document time spent on this type of activity. However, time spent in workshops and courses will earn points and candidates receive points for each exam that is passed after their initial certification date. Do the exams I passed to earn my CPIM count toward CPIM Certification Maintenance? No. Only exams and activities completed after your certification date will count toward maintenance. Does the exam I passed to earn my CSCP count toward CSCP Certification Maintenance? No. Only exams and activities completed after your certification date will count toward maintenance. Can I earn maintenance points for teaching classes? Yes. Instructors earn two points for each instructional hour of a resource management-related program. How many points will I earn if I teach a course with a second instructor? Teaching a course earns two points per instructional hour. Instructors are welcome to divide the points in any manner as long as it is mutually agreed upon and the total number of points for a presentation does not exceed 2 points per hour. If instructors choose to divide the points in an inequitable manner, the presenters must provide written agreement and document why the points are being divided in such a way. Can I earn points more than once a year for teaching the same class? For example, if I teach a Basics of Supply Chain Management review course three times a year, can I earn points every time I teach it? Points are awarded to instructors only once per topic in a given calendar year. How many points will I accumulate for teaching a university or technikon class? Every hour of instruction will earn you 2 points. However, there is a limit of 60 CPIM and CSCP points or 80 CFPIM points in Category II: Presentations, Publications, and Educational Development. This limitation ensures that individuals who teach or publish extensively diversify their point total. Therefore, a CPIM candidate will earn 60 points for teaching a 36 hour class and a CFPIM will earn 72 points. What is the definition of "original research"? Research conducted for a publication is considered “original” if it has been accepted by a peer-review editorial review board. Do translators of resource management materials receive any points? APICS will award two points per hour of translation of resource management materials. Can I submit my Web site as an example of a “published article”? Web sites and their contents are not accepted as points toward a published article because articles are reviewed by panels, publishers, editors, etc., but web sites are not held to the same standards.