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					            Welsh Pony & Cob Society of South Africa
         Walliese Ponie & Cob Genootskap van Suid-Afrika

   Minutes of the Annual General Meeting of the Welsh Pony and Cob Society of South
Africa held at 20h00 on Monday 28th April 2008 at the Jersey Breeder’s Society Clubhouse,
                          Central Showgrounds, Bloemfontein.


1)    Opening
      The President, Dr. S. Du Toit, opened the meeting with a prayer.

2)    Attendance and Apologies
      The Attendance register was signed by 29 members. Apologies were received from Mr.
      B. Nicholson, Mr. D. Cook, Mr & Mrs M. Bernstein, Mrs. R. Michaletos, Mrs. S.
      Ralston, Mrs. R. le Roux, Mr & Mrs G. Thompson and Mrs. E. Wear.

3)    Election of General Council Member
      At the request of Mr. G. Karlsson, supported by the floor, the election of the General
      Council member was held at this point. Dr. S. Du Toit was duly elected as General
      Council Member for the forthcoming year.

4)    Confirmation of the Minutes of the A.G.M. of 30th April 2007
      Confirmation of the Minutes of the Annual General Meeting of 30th April 2007 was
      proposed by Mr. J.H. Human, seconded by Ms. D. Nicholson.

5)    Matters arising from Minutes of the A. G. M. of 30th April 2007
     Amendments to the Constitution
      The Secretary confirmed that the Amendments to the Constitution had been approved by
      the Registrar of Livestock.
     NAMPO
      Mr. D. Human explained to the meeting that it was impractical for anyone to spend the
      time required at NAMPO during a working week, especially as it is not during a school
      holiday. It was agreed that the Society will not exhibit at NAMPO.

6)    President’s Report
      Dr. Du Toit presented his President’s report. Acceptance of the report was proposed by
      Mr. J. Gilfillan, seconded by Mrs. J. Budler.

7)    Financial Report
      The Secretary explained that personal issues had prevented the Auditor from completing
      the Financial Statements but members were presented with a Financial summary prepared
      by the book-keeper Mrs. Deverneuil. It was agreed that Council would approve the
      Financial Statements once they were complete and they would then be circulated to the
      members.

8)    Ratification of Annual subscription increases
      The annual increase in subscriptions was ratified by the meeting.
9)     Disciplinary Code
       It was agreed that members would be given until the end of may to make further
       comments on the Disciplinary Code. Once all comments had been incorporated the Code
       would be submitted for a legal opinion.

10)   Proposals with regard to changes to the Constitution
10.1) Proposal by Miss Lynette Blackie, seconded by Mr. Jack De Villiers:
      That the constitution be amended to allow for proxy voting at regional meetings
      After discussion, the proposal was defeated by a majority vote.

10.2) Proposal by Miss Lynette Blackie, seconded by Mr. Jack De Villiers:
      That the number of proxies held by an individual member at an AGM be either
      raised or the limitation be removed completely.
      Ms. Blackie withdrew this proposal.

10.3) Proposal by Mr. Jack De Villiers, seconded by Ms. L. Blackie
      The Journal must be reinstated and Council’s decision to discontinue the booklet
      must be overturned.
      After discussion it was agreed that Mr. Karlsson would publish the Journal under his own
      auspices in 2008. Council will decide which criteria need to be met for them to recognise
      the Journal as an Official publication and these criteria will be discussed with Mr.
      Karlsson.

In terms of 11.2.4 of the Constitution “No proposal put forward by any member shall be
placed on the Agenda if it appeared on the Agenda of the previous Annual General Meeting”.
The proposal below was discussed as part of proposal 7 of the previous Annual General
Meeting and must therefore stand over until 2009 Annual General Meeting.
10.4) Proposal by Mr. Jack D Villiers, seconded by Ms. L. Blackie
      The Secretary may not be a Council Member
      This proposal will be presented at the 2009 Annual General Meeting.

10.5) Proposal by Mr. Jack De Villiers, seconded by Ms. L Blackie
      The President must be a Regional Council member or a member who is elected
      directly by the members.
      The vote on this proposal was 26 for and 23 against. As it is a Constitutional change
      which requires a two-thirds majority vote of those present the resolution could not be
      passed. It was however noted that this proposal was favoured by the majority of those
      present.

10.6) Proposal by Mr. Jack De Villiers, seconded by Ms. L. Blackie
      All Regional Committee members shall be elected by postal ballot. The wording
      of the clauses must comply with the following principles:
      a) The Secretary shall post a notification calling for nominations per Region 60 calendar
      days prior to the National AGM.
      b) Nominations in writing signed by the Proposer, Seconder and the Nominee must be
      submitted to the Secretary 40 calendar days prior to the National AGM.
      c) The Secretary shall post out ballot papers to the members together with the Agenda of
      the National AGM.
      d)Members are to return their ballot papers to an independent scrutineer who shall not
      be a member of the Society, appointed by the Auditors 10 calendar days prior to the
       AGM. Members shall have the same number of votes as there are vacancies on the
       Regional Committee.
       e) The scrutineer shall notify the Secretary of those members who have been elected per
       Region in time for this to be announced at the commencement of the AGM.
       fl The member receiving the highest number of votes in that Region shall be the Council
       member for that Region. If he/she is unable to perform this function, the member
       receiving the next highest number of votes shall he the Council member for that Region
       and so on.
       g,) In the event of a tie in the highest number of votes in the election in a Region the
       Regional Committee members shall appoint from amongst their number, the Council
       member The same principles as in the election of Regional Committee members shall
       apply in this election.
       After discussion this proposal was accepted in principle and Council were requested to
       formulate a procedure for elections by postal vote.

In terms of 11.2.4 of the Constitution “No proposal put forward by any member shall be
placed on the Agenda if it appeared on the Agenda of the previous Annual General Meeting”.
The proposal below was discussed as part of proposal 8 of the previous Annual General
Meeting and must therefore stand over until 2009 Annual General Meeting.
10.7) Proposal by Mr. Jack De Villiers, seconded by Ms. L. Blackie
       Two members must be elected to Council by the members by postal ballot to make up the
       Council to 7 members, 5 of which represent the Regions. Council should have no right to
       co-opt anyone else with voting rights.
       This proposal will be presented at the 2009 Annual General Meeting.

11)    Legion of Merit Awards
       Legion of Merit Awards were presented to Ms. Nicholson for Dibynn Chivas Regal,
       D’leni Christmas Queen & Foresyte Chivito’s Heidscich (Progeny Award)
       Legion of Merit Award to Miss Delande Human for Dunkid Gay Lad was held over for
       presentation at the Prizegiving.

12)    Establishment of Council
       The Council elected for 2008 - 2009 was Dr. S. Du Toit (President), Mr. P. Carstens
       (Vice-President), Mrs. J. Budler, Ms. S. Cook, Mr. D. Human, Mrs. V. V. D. Bergh and
       Mrs. R. Carstens (co-opted member)

13)    Close
       The President closed the meeting with thanks to all those who had attended and best
       wishes for the remainder of the show.
           Welsh Pony & Cob Society of South Africa
        Walliese Ponie & Cob Genootskap van Suid-Afrika
Notule van die Algemene Jaarvergadering van die Walliese Ponie en Cob Genootskap van
 Suid Afrika, gehou om 20h00 op Maandag 28 April 2008 te Jersey Telers Genootskap
                    Klubhuis, Sentrale Skougronde, Bloemfontein.

1)   Opening
     Die President, Dr. S. Du Toit open die vergadering met gebed.

2)   Bywoning:
     Die bywoningsregister is deur 29 lede geteken. Verskonings is ontvang van: Mnr. B.
     Nicholson, Mnr. D. Cook, Mnr & Me M. Bernstein, Me. R. Michaletos, Me. S. Ralston,
     Me. R. le Roux, Mnr & Me G. Thompson en Me. E. Wear.

3)   Verkiesing van Algemene Raadslid
     Op versoek van Mnr G. Karlsson en met die steun van die vergadering, word die
     verkiesing van die Algemene Raadslid op hierdie stadium gehou. Dr S. Du Toit word
     amptelik as Algemene Raadslid vir die volgende jaar verkies.

4)   Bevestiging van notule van die Algemene Jaarvergadering van 30 April 2007
     Goedkeuring van die notule van die Algemene Jaarvergadering van 30 April 2007 word
     voorgestel deur Mnr. J.H. Human en gesekondeer deur Me D. Nicholson.

5)   Sake voortspruitend uit die notule van die A.J.V. van 30 April 2007.
    Veranderinge aan die Konstitusie
     Die Sekretaresse bevestig dat die veranderinge aan die Konstitusie deur die Registrateur
     Lewende Hawe goedgekeur is.

    NAMPO
     Mnr D. Human verduidelik aan die vergadering dat dit onprakties is vir een persoon om
     gedurende ’n werksweek die tyd te spandeer by Nampo wat deur hulle vereis word, veral
     omdat dit nie gedurende die skoolvakansie is nie. Daar word besluit dat die Genootskap
     nie by NAMPO sal uitstal nie.

6)   President se Verslag
     Dr. S. Du Toit lees sy presidentsverslag. Mnr. J. Gilfillan stel voor dat die verslag
     aanvaar word en Me. J. Budler sekondeer die voorstel.

7)   Finansiële Verslag
     Die Sekretaresse verduidelik dat die ouditeur weens persoonlike probleme nie die
     finansiële state kon afsluit nie, maar ’n finansiële opsomming wat deur die boekhouer Me
     Deverneuil voorberei is, word aan die lede voorgelê. Daar word besluit dat die Raad die
     finansiële state goedkeur sal word wanneer dit afgesluit is en dat dit dan aan die lede
     gesirkuleer sal word.

8)   Goedkeuring van jaarlikse ledegeldverhoging
     Die jaarlikse verhoging in ledegeld is deur die vergadering bekragtig.

9)   Dissiplinêre Kode
       Daar word besluit dat lede tyd gegun sal word tot einde Mei om verdere kommentaar te
       lewer op die Dissiplinêre kode. Wanneer alle kommentaar geinkorporeer is sal die Kode
       voorgelê word vir regsmening.

10)   Voorstelle met betrekking tot veranderinge aan die Konstitusie
10.1) Voorgestel deur Me. Lynette Blackie, gesekondeer deur Mnr Jack de Villiers:
      Dat die Konstitusie verander word om volmagstemme toe te laat by Streek
      vergaderings
      Na bespreking is die voorstel uitgestem deur ’n meerderheid stemming.

10.2) Voorgestel deur Me. Lynette Blackie, gesekondeer deur Mnr Jack de Villiers:
      Dat die getal volmagstemme per individuele lid by ’n AJV verhoog word of dat die
      beperkende getal in geheel verwyder word.
      Me. Blackie het die voorstel teruggetrek.

10.3) Voorgestel deur Mnr. Jack de Villiers, gesekondeer deur Me. Lynette Blackie:
      Dat die joernaal weer ingestel moet word en dat die Raad se besluit om die joernaal
      te stop, omvergewerp moet word.
      Na bespreking is besluit dat Mnr. Karlsson die joernaal in 2008 onder sy eie jurisdiksie
      uitgee. Die Raad sal besluit watter kriteria nagekom moet word voordat die Joernaal as
      ’n amptelike publikasie van die Genootskap erken sal word en hierdie kriteria sal dan met
      mnr. Karlsson bespreek word.

In terme van 11.2.4 van die Konstitusie: “Geen voorstel wat deur enige lid voorgelêis sal op
die Agenda geplaas word indien dit op die Agenda van die vorige AJV verskyn het nie”. Die
onderstaande voorstel is bespreek as deel van voorstel 7 van die vorige AJV en moet dus
oorstaan tot die 2009 AJV.

10.4) Voorgestel deur Mnr. Jack D Villiers, gesekondeer deur me. L. Blackie
      Die Sekretaresse mag nie ‘n Raadslid wees nie.
      Hierdie voorstel sal by die 2009 AJV voorgelê word.

10.5) Voorgestel deur Mnr. Jack De Villiers, gesekondeer deur Me. L Blackie
      Die President moet ‘n Streeks Raadslid wees of ‘n raadslid wat direk deur die lede
      verkies is.
      Die stem uitslag van hierdie voorstel was 26 stemme vir en 23 teen. Omdat dit ’n
      Konstitusionele verandering is, wat ’n twee derde meerderheidsstemming van die lede
      teenwoordig vereis, kon dit nie aanvaar word nie. Daar word egter kennis geneem van
      die feit dat hierdie voorstel deur die meerderheid van die lede teenwoordig ondersteun
      word.

10.6) Voorgestel deur Mnr. Jack De Villiers, gesekondeer deur Me. L. Blackie
      Alle Streeks komiteelede sal deur posstemming verkies word. Die bewoording van
      die klousules moet ooreenstem met die volgende beginsels:
      a) Die Sekretaresse sal ‘n kennisgewing, om te vra vir nominasies per streek, 60 dae voor
      die Nasionale AJV, uitstuur.
      b) Skriftelike nominasies geteken deur die Voorsteller, Sekondant en genomineerde moet
      die Sekretaresse 40 kalenderdae voor die Nasional AJV bereik.
      c) Die Sekretaresse sal stembriefies pos aan lede saam met die Agenda van die Nasionale
      AJV.
          d)Lede moet hulle stembriefies na ‘n onafhanklike stemopnemer, wat nie ’n lid van die
          Genootskap is, en wat 10 dae voor die AJV deur die ouditeure aangewys is. Lede sal
          dieselfde hoeveelheid stemme hê as wat daar vakante posisies op die streekskomitee is.
          e) Die stemopnemer sal die Sekretaresse betyds in kennis stel van die lede wat verkies is
          per streek sodat dit aan die begin van die AJV bekengemaak kan word.
          fl Die lid wat die meeste stemme in die streek verwerf het, sal die Raadslid vir daardie
          streek wees. As hy/sy nie hierdie funksie kan vervul nie, sal die lid met die tweede
          hoogste getal stemme die Raadslid wees vir die streek en so aan.
          g,) In die geval van gelykop stemming in die hoogste getal stemme in ’n Streek, sal die
          Streekskomitee lede tussen hulle ’n Raadslid aanwys. Dieselfde beginsels as in die
          verkiesing van Streekskomiteelede sal van toepassing wees in hierdie verkiesing.

          Na bespreking is hierdie voorstel aanvaar in beginsel en die Raad is versoek om ‘n
          prosedure vir posstemming te formuleer.

In terme van 11.2.4 van die Konstitusie: “Geen voorstel wat deur enige lid voorgelêis sal op die
Agenda geplaas word indien dit op die Agenda van die vorige AJV verskyn het nie”. Die
onderstaande voorstel is bespreek as deel van voorstel 8 van die vorige AJV en moet dus oorstaan
tot die 2009 AJV.

   10.7) Voorgestel deur Mnr. Jack De Villiers, gesekondeer deur me. L. Blackie
         Twee lede moet per pos stem tot die Raad verkies word deur die lede om die Raad van 7
         lede uit te maak, waarvan 5 die Streke sal verteenwoordig. Die Raad moet nie die reg hê
         om enigiemand met stemreg te koöpteer nie.
         Hierdie voorstel sal by die 2009 AJV voorgelê word.

   11)    Legioen van Meriete Toekennings
          Legioen van Meriete toekennings is oorhandig aan Me. Nicholson vir Dibynn Chivas
          Regal, D’leni Christmas Queen en Foresyte Chivito’s Heidscich (Nageslag toekenning)
          Die Legioen van Meriete toekenning vir me. Delande Human vir Dunkid Gay Lad word
          gehou vir oorhandiging tydens die Prysuitdeling.

   12)    Samestelling van die Raad
          Die verkose Raad vir 2008 - 2009 is Dr. S. Du Toit (President), Mnr. J.P. Carstens (Vise-
          President), Mev. J. Budler, Me. S. Cook, Mnr. D. Human, Me V. Van der Bergh en Me
          R. Carstens (gekoöpteerde lid).

   13)    Afsluiting
          Die President sluit die vergadering met dank aan die persone wat dit bygewoon het en
          goeie wense vir die oorblywende deel van die skou.

				
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