Mississippi's Voting Machine Pro

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					                                 EXECUTIVE BRIEFING
                     MISSISSIPPI COUNTY OFFICIALS




                                    ERIC CLARK
                                  Secretary of State

Mississippi Secretary of State
              Help America Vote Act (HAVA)
• Federal Law
            - Second Chance Voting
            - ADA Accessibility
• All 50 states
• Voting Machine System Budget - $15 Million
• Deadline – Jan. 1, 2006


Mississippi Secretary of State
                         Procurement Process
• Voting Machine Focus Group/ITS oversite
• Six proposals received
• Scoring Criteria: 75 Points - Performance
                    25 Points - Cost
• Both touch screens and scanners were scored
   – Touch screens less expensive and more accurate


Mississippi Secretary of State
                     Best Machine/Best Price
Focus Group evaluated three finalists.
• Performance Score:
       1. Diebold                84%         57.45 points
       2. Hart                   81%         56.01 points
       3. ES&S                   76%         52.24 points
• Cost Score:
       1. Diebold                $22,454,520 25.00 points
       2. ES&S                   $30,266,814 16.30 points
       3. Hart                   $30,953,490 15.54 points


Mississippi Secretary of State
                                 Final Rankings

• Combined performance/cost scores:

            1.          Diebold             82.45 points
            2.          Hart                71.55 points
            3.          ES&S                68.54 points
                   “The Best Machine at the Best Price”


Mississippi Secretary of State
           Voting Machine Project includes:
•   Voting machines
•   Tabulation hardware and software
•   Central scanner for absentee ballot processing
•   Installation and Delivery
•   Training of election officials and poll workers
•   Support and Maintenance for five years
•   Voter Outreach
•   SEMS Interface
Mississippi Secretary of State
                             Initial System Bid
                             Voting Machines- 6,310

                                 Unit Cost - $3,559.00

                         Total Cost - $22,454,520.00



Mississippi Secretary of State
                         Final Contract Terms

                                 Minimum Purchase
         3,798 Machines @ $3,291/unit = $12,000,000

                             Statewide Purchase
         5,164 Machines @ $2,904/unit = $15,000,000


Mississippi Secretary of State
                      Tiered Pricing Schedule
                                 Quantity        Unit Price
                       Tier 1       5,194           $2,904.73
                       Tier 2    4,512 – 5,163      $3,157.14
                       Tier 3    4,223 – 4,511      $3,235.85
                       Tier 4    4,044 – 4,222      $3,280.17
                       Tier 5    3,798 – 4043       $3,291.21




Mississippi Secretary of State
    Purchase Price for Additional Machines
• Counties can purchase additional machines at the
  state contract rate:

                   Maximum Cost                    $3,261

                   Minimum Cost                    $2,750

    Cost includes one year warranty with option for additional coverage.


Mississippi Secretary of State
                                     OPT OUT?
                                  Senate Bill 2829
                                 (2005 Legislative Session)

The County Board of Supervisors spreads upon its minutes a certification
   of the following:
• The county determines it is in its best interest to opt-out of the
   statewide purchase
• The voting system selected by the county meets all requirements under
   HAVA
• The county understands and accepts any and all liability for said
   system
• The county is solely responsible for the purchase of said system.


Mississippi Secretary of State
            Reasons Counties should not opt-out:
    1. County liability for those that opt-out
         - Compliance with all HAVA voting machine requirements
         - Federal audits
         - Lawsuits
    2. County Expense:
         - Cost of all support and maintenance for 5 years
         - Cost of training and education on two types of machines
         - Cost of SEMS interface
         - Statewide quantity discounts lost.
    3. Individual county negotiations could mean higher costs with another
         vendor.

Mississippi Secretary of State
            Reasons Counties should participate:
    1. Voting Machine System provided at no cost to county.
    2. Additional machines can be purchased at State-level discount.
    3. Training and education costs included.
    4. Support and maintenance included for five years.
    5. Statewide standardized system reduces risk of lawsuits.
    6. SEMS Interface included
         - Seamless ballot preparation
         - Processing of Election night results


Mississippi Secretary of State
                            REIMBURSEMENT
                                 Senate Bill 2829
                                  2005 Legislative Session

The county shall be limited in its reimbursement to an amount determined
by the Secretary of State based upon an objective formula implemented
for the statewide, bulk purchase of said voting systems. Any costs over
and above the set formula shall be the sole responsibility of the county.




Mississippi Secretary of State
                 Reimbursement Formula (Example)
  Item                           SW Purchase      Participating    Opt-Out

  Total AVT ('99-'04)                  951,376           731,350      220,026

  Price/Voting Machine                  $2,904            $3,291       $1,567

  Number of Machines                      5,164            4,007        1,157

  Voters per Voting Machine                190              190              n/a


  TOTAL COST                        $15,000,000      $13,187,037    $1,812,963


Mississippi Secretary of State
Why Touch Screens?
                   More Accurate Vote Count
• Touch screen/DRE machines prevent voting errors
  especially among rural and uneducated voters.
      – Georgia studies show 100,000 more votes from 2000 to
        2004
      – Error rate reduced from 3.5% to 0.39%
      – Studies in Mississippi show touch screen dramatically
        reduces voting errors
          • Touchscreen/DRE most accurate 0.1-2.2%.
          • Scanner least accurate 0.1-24.0%.

Mississippi Secretary of State
         Disabled Community Prefers
                Touch Screens
• Touch screen provides voter independence.
• Device can be placed in lap or other convenient
       position.
• Provides “like” voting for all voters.
• Allows curbside voting.
                    Voter Verified Paper Trail
• Secretary of State budgets as first priority with
  additional federal/state funding
• $2.2 Million Statewide Purchase
            -   Systems are secure now
            -   Not required by law
            -   No performance standards at this time
            -   Can purchase as late as February, 2006, for
                      June, 2006, primary election.


Mississippi Secretary of State
              Security of the Vote Count
• Machines not connected to telephone or internet
  (can’t hack in).
• Vote totals stored in several locations.
• Votes cast can be printed for recount.




Mississippi Secretary of State
                                 The Bottom Line

      How much is this going to cost my county?
• The following estimates are based on a statewide
  purchase average, individual county costs could be
  higher.
• Cost of supplies, paper, and set-up/printing of paper
  ballots not included in this estimate.
• Reimbursement amount estimated.

Mississippi Secretary of State
                   Small County Estimated Costs
                                 County with 15 polling places
               Item                     Statewide Purchase of      County Purchase of
                                            Touch Screens        Scanners/Touch Screens
 Voting Machines                              Included                         $130,000
 Tabulation Servers/Software                  Included                          $10,000
 Training and Voter Education                 Included                           $5,000
 Support and Maintenance (5 years)            Included                          $40,000
 SEMS Interface                               Included                          $20,000
 TOTAL SYSTEM                                    $0                           $205,000
 Less Reimbursement       (Estimate)            N/A                           ($35,000)
 TOTAL COST TO COUNTY                            $0                          $170,000

Mississippi Secretary of State
                  Medium County Estimated Costs
                                 County with 40 polling places
                Item                    Statewide Purchase of      County Purchase of
                                            Touch Screens        Scanners/Touch Screens
 Voting Machines                               Included                        $350,000
 Tabulation Servers/Software                   Included                         $10,000
 Training and Voter Education                  Included                         $15,000
 Support and Maintenance (5 years)             Included                         $107,000
 SEMS Interface                                Included                         $20,000
 TOTAL SYSTEM                                    $0                           $502,000
 Less Reimbursement       (Estimate)            N/A                           ($48,000)
 TOTAL COST TO COUNTY                            $0                          $454,000

Mississippi Secretary of State
                   Large County Estimated Costs
                                 County with 75 polling places
                Item                    Statewide Purchase of      County Purchase of
                                            Touch Screens        Scanners/Touch Screens
 Voting Machines                              Included                          $650,000
 Tabulation Servers/Software                  Included                           $15,000
 Training and Voter Education                 Included                           $25,000
 Support and Maintenance (5 years)            Included                          $200,000
 SEMS Interface                               Included                           $20,000
 TOTAL SYSTEM                                  $0.00                           $910,000
 Less Reimbursement       (Estimate)            N/A                          ($347,000)
 TOTAL COST TO COUNTY                            $0                          $563,000

Mississippi Secretary of State
    Please join us to make sure every vote
        counts with a secure, accurate,
           low cost election system.



Mississippi Secretary of State
           Voting Machine System Overview

                        Diebold Elections Systems




Mississippi Secretary of State