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ADMIN DOC

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ADMIN DOC

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									NY49 GUGS AND NYANGA RUBGY CRICKET PITCH MTCE. SPEC

ITEM: CRICKET PITCH MAINTENANCE – WINTER PROGRAMME
1. Dig out all bare patches to an approximate depth of 6cm and replace with         new bulli. Replant by
1st week in April.

2.   Spread bay view runners onto new bulli and cover runners with 60% fine         bulli.

3.   Spray wicket at the beginning of April with Kerb and 01 June to control        winter grass.

4.   Fertilize wicket with 3:1:5 in April. Application 60/m³.
     Fertilize wicket with Superphosphate in May. Application 60/. m².

5. Prevent outfield grass from encroaching onto wicket by making 50mm               trench     around    the
wicket. Take grass out by hand or paint with   Paraquat/Round-Up.

6. Cricket pitch must be mowed when necessary (once per month) or            maintained at a height of 4 – 6
mm.

7. Water the wicket twice per week until winter rain occurs but not coinciding with           winter    sport
practise day.

8. At the end of March the wicket must be scarified, and all loose grass must be removed with Billy
goat vacuum machines (hard brooms can    also be used).

NB:It is of the utmost importance that all loose grass will be removed after scarification.

9. If the grass matt (thatch) is not removed after scarification, the        scarification process must be
repeated. (Scarification process must be in different directions )

10. After scarification process, the wicket must be top dressed with fine sifted    bulli.

11. After top dressing, apply Ammonium Sulphate fertilizer (50g/m²).

12. Broad leaf and other weeds, not winter grass, must be removed by hand           during winter. Clover
to be treated with herbicide.

13. Algae must be controlled through the winter season as and when           necessary.

14. Spray for fungus when necessary.



ITEM: CRICKET PITCH MAINTENANCE – SUMMER PROGRAMME
1.   The wicket must be watered immediately after the game. Water the rest of the table thoroughly
      (flood wicket).

2.   Use a sprinkler with a very fine nozzle to allow the water to penetrate into   the clay layer.

3. In case of pop-up sprinklers around the wicket, set sprinklers on full circle    to prevent the water
from gathering on the wicket.
                                                            CONDITIONS OF CONTRACT
4. The irrigation process must continue until the clay layer on top is totally soaked. Water by
hand if necessary.

5. If the wicket is dry enough on Monday morning, remove all loose grass             and bulli with a broom
and vacuum machine if available.

6.   Use fine bulli to fill up worn areas (foot holes) on wicket.

7. Apply 1kg of Ammonium Sulphate at 50g/m² on the strip that was played    on. See to it that all the
strips on the wicket get at lease one application of Ammonium Sulphate per month.

8.   Method of applying fertilizer:
     a. Apply fertilizer as described above;
     b. Water wicket lightly with 30 minute intervals to allow the fertilizer to dissolve and penetrate
         into the clay;
     c. Water the wicket thoroughly.

9.   Start on Tuesday with the preparation of the wicket.

10. Identify a strip without foot holes and a good grass cover.

11. Cut the wicket with a pitch mower.

12. The identified strip must be 3m wide. Use a thin nylon rope to mark the          width.

13. Water the identified strip as well as the rest of the table.

14. As soon as the wicket is dry enough, start the rolling process.

15. When the roller picks up wet bulli, the wicket is still to wet and the rolling   process      must be
stopped immediately. When too wet, the wicket will            become black.

16. When the wicket is too dry, it will be impossible to compact the wicket          properly to get rid of
all the little holes and undulations.

17. When the wicket is rolled at the right time, not too wet and not too dry, the    surface of the wicket
will become smooth with a shiny colour.

18. Roll the wicket for 20 – 30 minutes at a time.

19. Leave the wicket to dry out.

20. Sweep the wicket with a hard broom. This will remove the rolled in grass from the    bulli.
This is to prevent damage to the leaves. When you sweep the wicket and you see broom marks on the
wicket, stop immediately,     and wait until the wicket is dry enough.

21. After the sweeping process is completed, water the wicket lightly by hand and wait                until
Wednesday morning and repeat the Tuesday programme, namely roll, sweep and water lightly.

22. Water wicket lightly on Thursday morning and roll until the surface becomes shiny. Leave the
wicket for the rest of the day to dry out. When  the wicket is dry enough (afternoon), measure the
wicket and paint all the        lines.


                                                                                                         2
                                                             CONDITIONS OF CONTRACT
23. Remove the covers on Friday morning. Roll the wicket for 15 – 20 minutes. NO WATER but, if
the climatic conditions are very dry and     windy, water the wicket lightly and roll it before 12:00.
Hessian cloth will     prevent the wicket from drying out too quickly. By Friday 14:00 it must be
     possible to play on the wicket. On Friday evening, the covers must be     pulled over the pitch.

24. Remove the covers on Saturday morning and roll the wicket for 10 – 15  minutes. Cut the grass
between the batting creases before the toss. If necessary, repaint the lines only for Provincial
games.

25. Marking of oval and 1 day games to be marked by contractor when           needed.

26. GENERAL:

26.1    Remember that weather conditions play a big roll in the watering process during the preparation
of the wicket.

26.2 In very windy and hot conditions, use Hessian to control the dry out process (prevent cracking).

26.3 The duration of the roll process can vary from 20 minutes to 1 hour and         longer, depending on
     when the wicket becomes smooth and shiny on           the surface.

26.4 If there is a lot of grass on the wicket on Thursday, cut again before   marking the wicket.

26.5 If the climate is very hot, dry and windy, the preparation process can start on Wednesday.

26.6 Any weeds must be removed from the cricket pitch on a regular basis.

26.7 Grass encroaching from the outfield onto the wicket must be removed             on a regular basis.

26.8 Fungicide must be sprayed if necessary.

26.9 Algae must be controlled at all times.

26.10 Fill trench excavated during winter preparation at the beginning of September if the weed killer
    option was not used.

Contractor to:

    Transport rollers between sites. If the roller breaks down, the contractor has to source a roller.

    Supply pitch cutter and other relevant implements needed to carry out maintenance;

    Supply bulli, fertilizer, paint & fuel;

    Cut fringes 3m around pitch.

    Turf nets have to be maintained throughout the cricket season and prepared twice a week for
     practices.

    Prepare and mark artificial practise nets twice a week.




                                                                                                           3
                                                           CONDITIONS OF CONTRACT
    Control broad leaved weeds and winter grass on pitches and turf practice nets. If the contractor is
     not a registered pest controller this function must be sourced out to a registered company with a
     pest controller’s operators licence.

    Determine when broad leaved weeds on the outfield need to be controlled and inform Council
     who will appoint a registered tender company.




MACHINERY TO BE PROVIDED BY CONTRACTOR :

Scarifiers
Broom
Pitch cutter



MACHINERY TO BE PROVIDED BY COUNCIL :


Rollers:
Where applicable, rollers will be supplied by council.
Where no roller is available, the contractor will be liable to hire one.
Transportation between sites will be the responsibility of the contractor.
The contractor will be responsible to hire a roller when breakdowns occur.
Should the roller be damaged due to negligence of the contractor, he will be held liable for the costs.

PERIOD OF MAINTENANCE

The maintenance period will run from September to end May and where necessary may require that the
pitch be treated in SEPTEMBER as per Winter programme where this was not done the previous Winter.

PAYMENT

Payment will be made monthly on receipt of invoice.

QUOTATION: There are two pitches and the quotation for each pitch must be indicated separately. The
City of Cape Town reserves the right to appoint one or two contractors to maintain either one or both of
the pitches in the specification.

SCORING: Scoring will be done separately for each of the quotations.



ADMIN DOC. CRICKET PITCH MAINTENANCE




                                                                                                          4
          REPORT TO SUPPLY CHAIN MANAGEMENT                            CONDITIONS OF CONTRACT
             BID ADJUDICATION COMMITTEE

                   QUOTATION DOCUMENT


                      SUPPLY CHAIN MANAGEMENT

SCM-459        Approved: 24 October 2008: Branch Manager                       Version: 1         Page 5 of 23




    QUOTATION DUE AT 14H00 ON             17 JULY 2009       QUOTATION NO: A071000005



                              QUOTATION DOCUMENT FOR:

                            The General Conditions of this specification are in accordance with
                                  The City of Cape Town: Supply Management Policy.

                                                           THE SITE:

                                        CONTENTS OF QUOTATION DOCUMENT

           A. THE QUOTATION DOCUMENT
           1      COVER PAGE
           2      CONDITIONS OF CONTRACT
           3      PROJECT SPECIFICATION
           4.     SITE CONDITIONS
           5      HEALTH AND SAFETY SPECIFICATION

           B. THE RETURNABLE QUOTATION DOCUMENT (returned by the contractor in sealed envelope)
           6.     SCHEDULE OF SPECIFICATION RATES/BILL OF QUANTITIES
           7.     PRICING SCHEDULE/ACTIVITY SCHEDULE
           8.     FORM OF OFFER
           9.     ANNEXTURES A TO C & F3

                                         NOTES TO CONTRACTORS
    1.     QUOTATIONS SUBMITTED BY VENDORS NOT REGISTERED AND VERIFIED ON THE WESTERN CAPE
           SUPPLIER DATABASE MAY BE DISQUALIFIED

    2.     .

    3.     SCOPE OF CONTRACT/WORKS:

           THE WORK CONSISTS OF THE MAINTENANCE OF CRICKET PITCHES AT NY49 GUGULETU (1)
           AND NYANGA RUGBY FIELDS (1)……………..

    4.     COMPULSORY SITE MEETING:

           A COMPULSORY SITE MEETING WILL BE HELD FOR ALL CONTRACTORS TO INSPECT AND TO
           ASCERTAIN THE AMOUNT AND NATURE OF WORK REQUIRED PRIOR TO SUBMITTING THEIR
           QUOTATION WHERE A PROJECT MANAGER WILL BE IN ATTENDANCE ON THE DATE AND SITE AS
           DETAILED BELOW. NOTE :  ONLY QUOTATIONS SUBMITTED BY CONTRACTORS WHO HAVE
           ATTENDED THE COMPULSORY SITE MEETING WILL BE CONSIDERED FOR ACCEPTANCE.
           COUNCIL RESERVES THE RIGHT TO EXTEND THE QUOTATION DATE OR POSTPONE THE SITE
           MEETING.



                                                                                                                 5
                                                           CONDITIONS OF CONTRACT
     VENDORS ARRIVING MORE THAT 15 MINUTES AFTER THE OFFICIAL SITE MEETING TIME WILL
      NOT BE ALLOWED TO PARTICIPATE IN THE MEETING NOR WILL THEY RECEIVE A
      QUOTATION DOCUMENT TO COMPLETE.


     DATE OF SITE MEETING          :13 JULY 2009
     TIME                          : 10H00
     VENUE                         :FEZEKA MUNICIPAL BUILDING GUGULETHU


5.   CONTACT DETAILS: 021 637 7965 OR 0845236078
     PROJECT/CONTRACT MANAGER: A VAN CREAYNEST
     TRADEWORLD: Ph 6804600, www.tradeworld.net ; info@tradeworld.net




6.   QUOTATIONS MUST BE PLACED IN A SEALED ENVELOPE ENDORSED WITH THE REF No, NAME OF
     QUOTATION AND CLOSING TIME AND DATE, AND DEPOSITED IN THE TENDER BOX
     APPROPRIATELY LABELLED. (NO FAXED QUOTATIONS PERMITTED)

      (Paste CUT-OUT LABEL below on your sealed quotation envelope):
                                 ATTENTION: DARRLY SAMPSON
       REF:A071000005       DUE:17 JULY 2009 AT 14H00



                To:     CITY OF CAPE TOWN. TENDER OFFICES. 5TH FLOOR CIVIC CENTRE,
                               HERTZOG BOULEVARD, CAPE TOWN




                                                                                        6
                                                                       CONDITIONS OF CONTRACT

CONDITIONS OF CONTRACT
1    FIXED-PRICE QUOTATION:

     The prices submitted shall hold firm for the duration of the contract and shall not be subject to escalation.

2    ACCEPTANCE OF QUOTATIONS:

     The lowest or any quotation will not necessarily be accepted and the right is reserved to accept the whole or part of
     any quotation.

3    DOUBTS AND DIFFERENCES:

     Notwithstanding the stipulations herein specified, the Contractor shall provide for everything which is deemed
     necessary for the completion of the Contract and all work shall be in compliance with Municipal requirements and
     current National Building Regulations.

     In the case of any accidental discrepancy or doubt as to the meaning or intention of any part of the document(s)
     connected with this contract, reference must always be made to the Project Manager: Sports and Recreation for
     clarification. The Contractor will be held responsible for any errors that may arise from neglecting to exercise this
     precaution.

4    COMPLIANCE WITH LEGISLATION:

     The Contractor is to ensure compliance with the provisions of the OHAS Act & all relevant regulations, by all
     employees of theirs & other contractors on the site.

     The Contractor shall comply with all laws relating to wages and conditions generally governing the employment of
     labour in the Cape Town area.

7    EMPLOYMENT OF LOCAL LABOUR:
     (Where applicable especially in areas of previously disadvantaged groups)

8    GUARANTEE AND DEFECTS PERIOD:

     The Contractor shall guarantee all material and workmanship and shall replace at this own expense any parts which
     are or become defective (other than from fair wear and tear) or incapable of their normal operation during the Defects
     liability period which shall commence at Practical Completion and Latent Defects which shall commence after end of
     defects liability period.

     Patent Defects Liability period will be applicable as follows:

     (i)      Contracts below R60000: No patent defects liability period but these Contracts must be completed to the
              satisfaction of the Project Engineer/Manager before approval of a once-of payment will be considered.

     (ii)     Contracts between R60000 and R120000: three-month patent defects liability period

     (ii)     Contracts over R120000: six-month patent defects liability period

     Latent Defects period will be 5 years commencing from the date of final completion (time after patent defects
     liability period) standard for all contracts.

9    INDEMNITY:

     The Contractor shall indemnify the Council against all claims, etc., which may arise as a consequence of the
     execution of the Contract and is required to sign the attached Form of Indemnity on award of the Contract. In the
     event of injury or damage to the Contractor's personnel or equipment, loss or damage of any portion of the Works, or
     of materials destined for the Works, public injury, or damage to public property, no claim for damage or responsibility
     will be accepted by the Council.

10   INSURANCE:


                                                                                                                             7
                                                                        CONDITIONS OF CONTRACT
     COIDA:
              The Contractor shall be registered with the Department of Labour in terms of the Compensation for
              Occupational Injuries and Diseases Act, No. 130 of 1993 (COIDA) to cover all persons employed
              by him.

     Further, it is strongly advised that the Contractor also insures against the following:

     (i)      CONTRACTORS ALL RISKS:
              for the full amount of the Contract Sum to cover him against damage to the Works.

     (ii)     PUBLIC LIABILITY:
              Public Liability Insurance for at least one million Rand per incident arising out of the execution of the
              Contract.

     Failure to provide these insurances or to acquire adequate cover there under could result in the Contractor being held
     directly liable in the event of a claim and shall not discharge the Contractor of his liabilities and responsibilities under
     this Contract.

11   PAYMENT:

     Valuation dates will be advised by the Engineer/Project Manager.
     Invoices must reflect the date of Certification and the amount certified.
     Only original invoices will be processed for payment.

     (i)      Standard Payment Terms:
              Invoices dated on or before the 20th of a particular month, will be paid between the 23rd and 26th of the
              following month.

     (ii)     Payments to SMME /HDI Contractors:
              Invoices dated between the 25th of the previous month and the 10th of the current month will be paid
              between the 23rd and the 26th of the current month.

              Invoices dated between the 10th and the 25th of a particular month, will be paid between the 10 th and 13th of
              the following month.

12   PERIOD FOR WHICH QUOTATION HOLDS GOOD:

     This Quotation will remain valid for acceptance for a period of 60 days from the returnable date of the Quotation.

13   PREFERENTIAL PROCUREMENT:

     The City will apply their Preferential Procurement Policy which means that vendors could score advantage points for
     having historically disadvantaged, women or disabled partners (as verified on the Western Cape Supplier Database),
     as well as functionality.




     Evaluation of quotations:
     Scoring of points will be as follows:

     Price                                                                                    50
     HDI Status                                                                               20
     Functionality (experience, H&S Plan, equipment, infrastructure, capacity)                30
     TOTAL                                                                                    100

                                               Weighting on Functionality

     AREA                                             CRITERIA                                WEIGHTING %

                                                                                                                                8
                                                                          CONDITIONS OF CONTRACT
        Previous Experience                No of years Relevant experience (similar
                                            work done)
        Equipment                          Appropriate Plant & Equipment owned or to
                                            be hired for this contract



        Staff                              Appropriate experienced permanent staff for
                                            this project
        Commencement date
                                  Ability to commence one week of receipt of
                                  Purchase Order
        TOTAL                                                                                         100


Formula for Functionality:      Total Weighting x 30
                                      100


A functionality score of less than 60 points will be render the quotation non-responsive. Failure to complete any of the
Functionality Schedules will render the quotation non-responsive.




15      TAX COMPLIANCE:

        It is the vendor’s duty to ensure that their Tax Clearance Status on The City’s Vendor Database is at all times kept up
        to date. A Respondent with an “Expired” Tax Clearance status will not be considered for Contract award. No
        payment will be effected if Council is not in possession of a valid Tax Clearance Certificate.

16      DEFAULT:

        Should it appear to the Council that the Contractor is not executing the Contract in accordance with the true intent and
        meaning thereof, or that he is refusing or delaying to execute the Contract or in the event of any other failure or
        default by the Contractor, then and in any such events the Council may give notice in writing to the Contractor to
        make good the failure or default, and should the Contractor fail to comply with the notice within the period specified
        therein, then and in such case the Council shall, without prejudice to any of its rights under the Contract, be at liberty
        forthwith to perform such works as the Contractor may have neglected to do, or to take the Contract wholly or in part
        out of the Contractor’s hand and order from any other person. The Contractor shall be responsible for any loss the
        Council may sustain by reason of such action as the Council may take in terms of this Clause.

17      RESPONSIBILITY OF THE CONTRACTOR:

        The onus rests with the successful contractor that he/she is aware of all the Defects and to verify the
        measurements when quoting for this contract as no Additional payments outside this quotation will be
        made. Contractors should be represented at the site visit/clarification meeting by a person who is suitably
        Qualified and experienced to comprehend the implications of the work involved. Contractors or their
        official representatives who fail to complete and sign the Site attendance register will render their quotation
        liable for disqualification.

18      NON-RESPONSIVENESS OF QUOTE:

        Quotations will be considered non-responsive if, inter alia:
              the quotation is not in compliance with the Scope of Work;
              the Contractor has not completed the returnable quotation document in NON ERASABLE INK.
              the Contractor has not completed and signed Returnable Schedules:-
                               1. Form of Offer Activity/Pricing Schedule
                               2. Activity/Pricing Schedule
                               3. Schedule of Specification Rates
                               4. Annexture A: Contractors Experience
                               5. Annexture B: Contractors Plant & Equipment and Contractors Staff compliment
                               6. Annexture C: Form of Occupational Health & Safety undertaking

                                                                                                                                9
                                                         CONDITIONS OF CONTRACT

   No valid up to date tax clearance certificate;
   The contractor has failed to achieve the minimum points required under clause 14 of conditions of contract
    functionality.
   the Contractor has failed to clarify or submit any supporting documentation within the time for submission
    stated in the Employer’s written request.




                                                                                                          10
                                                                                     PROJECT SPECIFICATION


1.    SCOPE OF THE WORKS:


      The work comprises of THE MAINTENANCE OF THE CRICKET PITCHES STIPULATED ABOVE…………..


2.    PRELIMINARIES:

2.1   EXISTING PREMISES/FACILITIES :


      The extent of the work to be done must be determined prior to commencing of work by inspecting all premises with
      the Facility Manager/Depot Supervisor and an agreed work schedule with addresses must be drawn up before work
      can start.

2.2   GENERAL REQUIREMENTS:

2.3   PROVISION OF / AVAILABLE FACILITIES:

      No toilet, water, electricity or storage facilities are available and the Respondent is to make his own arrangements
      with regard thereto.

2.4   DURATION:

      It is a requirement of this contract that the works shall be completed within a period of weeks from the date of
      receipt of the order, inclusive of any time required to provide proof of the required insurance cover, but excluding the
      year end break and special non-working days falling outside thereof.

2.5   COMPLETION AND HANDING-OVER PROCEDURE:

      It is the responsibility of the Contractor to do his own quality checks and snagging in order to ensure that the
      completed Works comply with the Specification in every respect. On completion of the Works or agreed section of
      the Works, the Contractor shall notify the Project Engineer/Manager who will in turn snag the work and issue a Snag
      List. This list may need to be produced from several snagging inspections as may be necessary or convenient.

      Thereafter, and upon notification by the Contractor of completion of the snagged items, the Project Engineer/Manager
      shall re-inspect these items in order to de-snag them. Only upon the de-snagging of all items on the List or those snag
      items in an agreed section of the Works, shall the Works, or such section of the Works as agreed upon, be deemed to
      be complete for handing over purposes. Until such a completed state is achieved, the Works, or those sections of the
      Works as defined, shall remain under the Contractors responsibility and insured by him.

2.6   PENALTIES:

      If the Quotation Adjudication points awarded to the Contractor are later found to be based on incorrect or false
      information, or the conditions pertaining to the award of points are not met, the Contractor shall pay the Employer an
      amount equal to one and a half multiplied by the product of the number of falsely claimed Quotation Adjudication
      points and the Quotation Amount exclusive of VAT, divided by 100.

      It is the responsibility of the Contractor to do his own snagging to ensure that the installations comply with the
      specification. On completion, the Project Engineer will snag the work and then de-snag after allowing a reasonable
      period for the Contractor to satisfactorily rectify any snags.

2.7   PRICING:

      This is a fixed price Quotation. Any price increase of whatsoever nature, influencing the Contractors cost of executing
      the Works, will be bourne by the Contractor who shall be deemed to have made allowance for this in his quotations
      price.

      For the valuation of interim payments, extras and omissions, the Respondents Rates as priced in the attached Schedule
      shall apply. Rates are to allow for all sundries including preliminary and general requirements.



                                                                                                                             11
                                                                                      PROJECT SPECIFICATION
2.8    CONTINGENCIES:

       The contingency sum as provided for on the Form of Offer is for use at the sole discretion and direction of the
       employer, and which may be deducted in whole or part if not required.

2.9    TRADE NAMES AND/OR PROPRIETARY BRANDS FOR MATERIALS:

       Manufacturers names and catalogue numbers where referred to hereafter are intended merely as a guide to the type
       and quality of the article required, and these need not necessarily be purchased from the firm indicated.

       Articles of similar manufacture by an approved firm and equal in all respects to those specified, in design, material,
       workshop and finish will be accepted, subject to the Director: …………………………….. approval.

2.10   Storage of Materials:

       The Contractor will be permitted, to store materials on site only in the area demarcated and agreed by the Director:
       ………………….. on handing over the site to the Contractor. The Contractor will be required at all times to keep the
       site in a neat and orderly fashion.

2.11   Delivery of Materials:

       The Contractor will be required to take all possible precautions to avoid damage to Municipal property and to prevent
       obstructions on any normal access route within the property.

2.12   Security of the Works:

       The Contractor is responsible for his own security regarding materials stored on site, for his own and labourer’s
       security and for the work in general for the duration of the contract. Costs relating to any security and insurances the
       contractor may require are to be included in the net tender.




                                                                                                                             12
                                  PRICING SCHEDULE FOR THE

              SCHEDULE OF SPECIFICATION RATES/BILL OF QUANTITIES

REFERENCE:                                                   PROJECT No:

·       Failure to submit a fully priced Schedule with a Quotation will
        invalidate such Quotation.
·       Where the Quantity in the Schedule shows Item or Block, a lumpsum rate is required to include for all
        work inferred by such description.
·       Ensure that all costs relevant to the fulfillment of the Contract
        Conditions are included here.


INSERT PRICING SCHEDULE

* VAT-REGISTERED COMPANIES MUST PRICE EXCLUSIVE OF VAT

NOTES:

ADD IF REQUIRED




Activity Schedule (AMEND TO SUIT THIS PROJECT OR INSERT BILL OF
QUANTITIES)


                                       ITEM                                                AMOUNT
                                                                                           R      c
    COST OF MAINTENANCE OF NY49 PITCH
    COST OF MAINTENANCE OF PITCH AT NYANGA SOCCER FIELD




                                  TOTAL OF PRICES CARRIED TO FORM OF OFFER



NAME OF COMPANY         _____________________________________________________________________



SIGNATURE               ______________________________



DATE                    ______________________________


                                                                                                          13
                                   FORM OF OFFER


REFERENCE:




Brought forward from Activity Schedule                                  R.........................

Add Contingency (Specify)                                               R........................

Add 14% VAT                                                             R........................ Only if VAT-registered

TOTAL QUOTED PRICE                                                      R…………………

                                                                                                                CoCT Vendor No
 COMPANY NAME:

 Legal Address (Domicillium
 citandi et executandi)

 PHONE / CELL / FAX :
                                                                                                                      Yes   No
 TRADEWORLD REG No:                                                        IS YOUR COMPANY VAT REGISTERED? *

 COIDA REGISTRATION No:
                                   NOT ESSENTIAL                           CIDB
 CIDB REGISTRATION No:                                                     CATEGORY
 ARE YOU REGISTERED WITH           YES            NO                       PERIOD TO
 BIBC                                                                      COMPLETION
 NUMBER OF DAYS FROM
 RECEIPT OF OFFICIAL
 PURCHASE ORDER TO
 COMMENCEMENT OF
 PROJECT




This done and signed at........................................... on .....................................

For and on behalf of the contractor who by signature hereby warrants authorization.

Signature: ..............................................

Name (print)...........................................

As Witness.............................................

Name (print)...........................................




                                                                                                                            14
                                                                               FUNCTIONALITY


                                                                              ANNEXTURE A
      FUNCTIONALITY - RESPONDENT’S (COMPANY AND NOT INDIVIDUALS) EXPERIENCE

Type of Work      Client’s details:    Date of contract   Value of contract     Date received letter
Performed         where work was       started and                              of award/Purchase
                  performed, contact   completed                                Order or handed
                  name and phone                                                over the site.
                  number




Company’s total years of experience including the current year: ………………


                                                                                                  15
                                                                         ANNEXTURE B
                   FUNCTIONALITY: RESPONDENTS PLANT AND EQUIPMENT
        NO ATTACHMENTS WILL BE ACCEPTED. INFORMATION TO BE INSERTED ON THIS FORM.

   PLANT & EQUIPMENT           List of Plant and Equipment      List of HIRED plant & equip for
          (List)              OWNED and dedicated to this                  this project
                                          project
VEHICLES




PLANT




SPECIFIC




                          FUNCTIONALITY: RESPONDENTS STAFFING

                            No of                ALLOCATION              To be employed from
    STAFF TYPE           PERMANENT               for this project         LOCAL LABOUR
                            Staff                                              Database


SUPERVISORY


ADMINISTRATIVE


SKILLED


SEMI-SKILLED


UNSKILLED


        TOTALS




                                                                                                  16
                                                                                   ANNEXTURE C

FORM OF UNDERTAKING IN RESPECT OF THE OCCUPATIONAL HEALTH AND SAFETY
                              ACT, 1993

The City of Cape Town

Dear Sir

With reference to the Contract entered into between

 …………………………………………………………………………. (Contractor)
(hereinafter called “the Firm”) and the City of Cape Town, in respect of

…………………………………………………………………………(Contract Title) . The Firm do hereby undertake to
complete the work required in accordance with the provisions of all pertinent legislation and in particular with the provisions
of the Occupational Health & Safety Act, 1993 and the regulations promulgated thereunder.

The Firm further undertakes that all work carried out by it shall take place under constant supervision of a competent employee
of the Firm. Where the said Act or the regulations promulgated thereunder require the designation of a specific supervisor, the
Firm shall forthwith in writing appoint a competent person as required. The Firm shall in writing advise the City of Cape Town
of such appointment prior to commencement of work.

In terms of section 37(2) of the Occupational Health and Safety Act,

I,                                                                       (full names)
being the Chief Executive Officer / authorised representative (delete whichever does not apply) of the Firm, do hereby
undertake to ensure that the Firm’s employees carry out all such work in accordance with the provisions of the said Act and the
regulations promulgated thereunder.

I do hereby agree that the City of Cape Town shall at all reasonable times be entitled to access the premises on which such
work is being performed, in order to conduct inspections and to advise the Firm of any Act or omission by the Firm, which Act
or omission constitutes an offence in terms of the said Act or the regulations promulgated thereunder.




Signed :                                                  Dated :




                                                                                                                              17
DECLARATION OF INTEREST

           1.           No quotation will be accepted from persons in the service of the state .

           2.           Any person, having a kinship with persons in the service of the state, including a blood
                        relationship, may make an offer or offers in terms of this invitation to quote. In view of
                        possible allegations of favouritism, should the resulting quote, or part thereof, be
                        awarded to persons connected with or related to persons in service of the state, it is
                        required that the supplier or their authorised representative declare their position in
                        relation to the evaluating/adjudicating authority and/or take an oath declaring his/her
                        interest.

           3.           In order to give effect to the above, the following questionnaire must be
                        completed and submitted with the quotation.


                        3.1      Full Name: …………………………………………………………………………

                        3.2      Identity Number:      …………………………………………………………………

                        3.3      Company Registration Number: …………………………………………………

                        3.4      Tax Reference Number: …………………………………………………………

                        3.5      VAT Registration Number: ………………………………………….……………

                        3.6      Are you at present in the service of the state?
YES / NO

                                 3.6.1        If so, furnish particulars.

                                              ___________________________________________________________

                                              ___________________________________________________________

                        3.7      Have you been in the service of the state for the past twelve months?
YES / NO

                                 3.7.1        If so, furnish particulars.

                                              __________________________________________________________

                                              __________________________________________________________

                        3.8      Do you have any relationship (family, friend, other) with persons in the   YES /
                                 NO
                                 service of the state and who may be involved with the evaluation and or
                                 adjudication of this quote?

                3.8.1            If so, furnish particulars.

                   __________________________________________________________




                                                                                                               18
            __________________________________________________________




                 3.9       Are you aware of any relationship (family, friend, other) between a supplier      YES /
       NO
                           and any persons in the service of the state who may be involved with
                                                                                                           ANN
       EXURE F2
                           the evaluation and or adjudication of this quote?

                           3.9.1 If so, furnish particulars

                                 ______________________________________________________________

                                 ______________________________________________________________


                 3.10      Are any of the company’s directors, managers, principle shareholders or           YES /
NO
                           stakeholders in service of the state?

                           3.10.1 If so, furnish particulars.

                                   _____________________________________________________________

            _____________________________________________________________

                 3.11      Is any spouse, child or parent of the company’s directors, managers,           YES / NO
                           principle shareholders or stakeholders in service of the state?
                           3.11.1 If so, furnish particulars.

                _____________________________________________________________
 MSCM Regulations: “in the service of the state” means to be –
  (a) a member of –
       (i)      any municipal council;
       (ii)     any provincial legislature; or
       (iii)    the national Assembly or the national Council of provinces;
  (b) a member of the board of directors of any municipal entity;
  (c) an official of any municipality or municipal entity;
  (d) an employee of any national or provincial department, national or provincial public entity or constitutional
      institution within the meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999);
  (e) a member of the accounting authority of any national or provincial public entity; or
  (f) an employee of Parliament or a provincial legislature.
  (g) a member of –
       (i)      any municipal council;
       (ii)     any provincial legislature; or
       (iii)    the national Assembly or the national Council of provinces;
  (h) a member of the board of directors of any municipal entity;
  (i) an official of any municipality or municipal entity;
  (j) an employee of any national or provincial department, national or provincial public entity or constitutional
      institution within the meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999);
  (k) a member of the accounting authority of any national or provincial public entity; or
  (l) an employee of Parliament or a provincial legislature.


                                              CE RT IFI C AT IO N




                                                                                                                 19
I, THE UNDERSIGNED,
____________________________________________________________________________
                                                                        (FULL NAME IN BLOCK LETTERS)
CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS CORRECT.
       I ACCEPT THAT THE STATE MAY ACT AGAINST ME SHOULD THIS DECLARATION PROVE TO BE
                      FALSE.


___________________________________
                                           __________________________
             Signature                                                                Date

___________________________________
________________________________________________________
             Position                                              Name of Supplier




                                                                                       20
                                                                                AN
                                                                           NEXURE
                                                                             F3

     TRANSPARENCY AND DISCLOSURE OF POTENTIAL CONFLICTS
OF INTERESTS

    If there is any known potential conflict of interests or if any owner, partner or
    member of the Supplier is an official, an employee or a councillor of the City of
    Cape Town, or is related to an official, an employee or a councillor of the City of
    Cape Town, that relationship must be placed on record here:

    _______________________________________________________________
    _______

    _______________________________________________________________
    _______

    ____________________________________________________________________
    __________

    ____________________________________________________________________
    __________

    ____________________________________________________________________
    __________



    This is intended to guide the adjudication process        with reference to the
    relevant sections of the Municipal Systems Act and        the Municipal Finance
    Management Act. It should be noted that failure            to provide complete
    information may render any contract awarded on the        basis of this quotation
    subject to invalidation.




    Should you be aware of any corrupt or fraudulent transactions relating to the
    quotation process of the City of Cape Town, please contact the following:



                         Fraud.hotline@capetown.gov.za


                                           OR


                                                                                    21
The Gobodo external audit hotline at: 0800 32 31 30 (toll free)


 Information submitted will need to be substantiated, but sources will be
                   regarded as confidential.




                                                                            22
              Evaluation of quotations:
        Scoring of points will be as follows:

        Price                                                                            50
        HDI Status                                                                       20
        Functionality (experience, H&S Plan, equipment, infrastructure,                  30
        capacity)
        TOTAL                                                                            100

                                      Weighting on Functionality

AREA                                           CRITERIA                              WEIGHTING %
Previous Experience                1-4 years experience in mtce of cricket     20
                                    pitches                                     40
                                   5 or more years in maintenance of cricket
                                    piches

Equipment                     Relevant- cricket pitch mower- cylinder           30




Staff                    Suitably trained staff                                 5



Commencement                      Within 5days-5                                        5
Period from Date of               Longer than 5 days -0
Purchase Order
TOTAL                                                                                       100




                                                                                                  23

								
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