eFund FAQ for Lecturers of NWU

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					FAQ for Lecturers of NWU

This is a FAQ guide for eFundi from the lecturer’s point of view. Its purpose is to
answer some frequently asked questions and provide some insight in issues about
eFundi that may not seem so clear at first. We hope this will be informative and
helpful to you as Lecturers of the NWU.
Section   Tools            Description

1       Home               For viewing recent announcements, discussion, and chat items.
2       Announcements For posting current, time-critical information.
3       Assignments        For posting, submitting and grading assignment(s) online.
4       Discussion         For conversations in written form.
5       Drop box           For private file sharing between instructor and student.
6       Glossary           OSP Glossary Tool
7       Gradebook          For storing and computing assessment grades from Tests &
                           Quizzes or that are manually entered.
8       Mailtool           Send mail to groups in your course.(Attachment-enabled)
9       Matrices           OSP Matrices Tool
10      Post’Em            For uploading .csv formatted file to display feedback (e.g.,
                           comments, grades) to site participants.
11      Presentation       For showing and viewing slideshows of image collections from
12      Resources          For posting documents, URLs to other websites, etc.
13      Schedule           For posting and viewing deadlines, events, etc.
14      Section Info       For managing sections within a site.
15      Site Info          For showing worksite information and site participants.
16      Site Stats         For showing site statistics by user, event, or resource.
17      Syllabus           For posting a summary outline and/or requirements for a site.
18      Tests & Quizzes    For creating and taking online tests and quizzes.
19      Web Content        For accessing an external website within the site.
20      Wiki               For collaborative editing of pages and content


      Q: I had a picture on my Homepage and now it’s gone. I see this where the
      picture should be:
          What is going on?

      A: Remember when you created your homepage in Resources? Well, most likely
      something happened to it. Go to resources and search for it. It should be an html
      page. If it’s not there, you should create a new one as shown in the Quickstart
      eFundi Booklet. It it’s simply not in the right place, just link it’s address to your
      homepage again as shown in the Quickstart eFundi Booklet.

      Q: On the Home page, their appears either Announcements, Discussions, Schedule
      or all three of them depending on which tools you selected on the creation of the
      How do I change the display settings of these tools?

      A: There is an “Options” link underneath the heading of these tools. If you click once
      on it you will be able to change some display settings.


      Q: I created an Announcement on my site, but now my students tell me they can’t
      see anything there. What did I do wrong?

      A: Make sure when you post an announcement you press the ‘Add Announcement’
      button and not the ‘Save Draft’ button. If you press the ‘Save Drafts’ button, the
      announcement will not be invisible to students.

      Q: What exactly does the “Merge” function do?

       A: If you are the owner or lecturer of any other sites than the current one this tool
      enables you to merge announcements, thus displaying both of the two sites
      announcements on one announcement tool.


      Q: I created an Assignment but the students tell me they can’t submit it. What could
      be wrong?

      A: First off, please revise the assignment and check your Open, Due and Accept Until
      times. Pay careful attention to the am and pm settings, it is easy to confuse the two.
      Secondly, go to the Permissions link and check that the checkbox under Submit is
      checked for students. The status of the assignment should display as ‘Open’.

      Q: My students submitted their assignments, but where do I go to grade

       A: Underneath the assignments name you will see 3 options: Revise, Duplicate and
      Grade. Got to Grade and click on each student’s name to view or download his/her

      Q: I want to download all my student’s submissions in one go. Is this possible in
      eFundi and where do I go to do this?
A: Yes, it is possible. When you click on the option Grade underneath the
 assignment name you will see on the top of the next page a link “Download all”.
 Click on it. A zipped file will now be created with a folder for every student in your
 class list containing his/her submission(s) for that specific assignment.

Q: When I create assignments, there is an option for a “Review Service”. What
exactly does this do?

 A: The review service makes use of a tool called TurnItIn. Student submissions are
forwarded to a database where the submission is checked for plagiarism. A report is
then sent back to eFundi, and the amount of plagiarism is shown in percentages.
NOTE: This tool only works for English submissions as the Afrikaans version is still
in progress.

Q: I am using the Review Service now but I did not get a report back after the
student submitted the assignment. What is wrong?

A: The review service takes about 15 minutes to return a report. You will receive an
Email with the report or there will be a little colored block next to the student’s
name under the heading “TurnItIn” on eFundi where you van view the report as
 shown in the picture below.

Q: How many times can a student submit assignments?

A: Only once. You can, however, allow them resubmission by grading the
assignment like you usually would and then checking the ‘Allow Resubmission’
      checkbox at the bottom of the page and clicking the ‘Return to Student’ button.
      NOTE: If you just press Save, this will not work.

      Q: When I tick the ‘Allow Resubmission’ checkbox, there appears another option to
      choose an ‘Accept Until’ date. I’ve noticed it is the same as my Assignment’s main
      ‘Accept Until’ date. Can it exceed that date or do I have to edit the whole

      A: No, it cannot exceed your assignment’s main ‘Accept Until’ setting. If you want it
      to be a later date, first change this setting and then allow resubmission for your

      Q: My students are complaining that they submit assignments and then when I
      grade them it says ‘No submission’. What could have gone wrong?

      A: Usually this means a user error while submitting. Make sure your students check
      the following things before submitting:
              1. Their assignments are correctly attached.
              2. They submit the assignment within the specified time.
              3. They checked the ‘Honor Pledge’ checkbox when submitting. (if, of
                  course, you did not select to use it when creating an assignment this will
                  not be an issue)
              4. The system clearly told them “You have successfully submitted your
                  assignment” before they accept it was successful.


      Q: Why is this tool so confusing? I never know where I am or which post I’m reading.

      A: Here is a few, not so obvious, facts that may help: The little green arrow next to a
       post shows you where you are. The content of the post will display either on the
      bottom of the page (Row Layout), or on the right of the page (Column Layout). Use
       the Layout drop-down menu to switch from one to the other.

      Q: I want to have control over who posts what on the Discussion tool. How can I do

      A: On the top of your page in the discussion tool there is a Permissions link. Click on
       it. Here you can play around with the permissions of your tool.


      Q: In Varsite, I used the Drop Box for submitting assignments. Is this the same thing
      in eFundi?

      A: No. The Drop Box tool is for private communication from lecturer to student and
       reversed through documents/files. The Assignments tool is used for submitting
       assignments now.


      Q: What purpose does this tool serve when the textbook I use has a glossary in the
      back anyway?

      A: Remember the students will not always have their textbooks with them while
      working on eFundi. This tool can also use other types of media to define a word
      where a textbook glossary cannot. For example, video, audio, images etc.

      Q: I have graded 1 or more assignments or tests but they do not appear in the
      Gradebook. Why is this?

      A: Grades have to be released to the Gradebook. For example, the ‘Release grades’
      link in assignments will release the grades to be displayed in the gradebook. You can
      also revise the specific assignments or test and check the checkbox labelled “Add
      Assignment to Gradebook”.


      Q: How much time does it take for the emails to reach the recipients?

      A: Although the time greatly depends on the traffic through the University’s mailing
       server, this should be almost immediate.


      Q: What is the purpose of this tool?

       A: A matrix is a table of columns and rows that contains a customized collection of
      instructions, forms, files, and other materials. The purpose of these materials is to
      guide you through learning activities. These activities often take place over a long
      period of time. Therefore, you may need to access a matrix many times in order to
      complete it.

      Q: What does the matrix status’s mean?

      A: As shown in the legend beneath the table, each cell is color coded to indicate its
               Ready: This cell is available for you to work on.
               Pending: You have submitted your work in this cell for evaluation.
             Completed: You have received an evaluation of your work in this cell and are
              not required to perform any additional work.
              Locked: This cell is not yet available for you to work on.

      Q: How do I change a cell’s status?

      A: When you click on a specific cell, a “Manage Status” control becomes available at
      the top of the tool page. Here you can change the cell’s status when and as many
      times as you like.


      Q: What is the purpose of this tool?

       A: Provides functionality for uploading .csv formatted files to display feedback (e.g.,
      comments, grades) to site participants.

      Q: How do I save my semester marks for example in .csv format?

      A: .csv is an Excel format. Just press File – Save As in Excel and select .csv under Type
      when saving.


      Q: Is this tool for displaying PowerPoint slideshows?
          A: No. This tool displays a set of pictures in a folder named ‘Presentations’ in your
         sire Resources in the order they were uploaded there in the form of a filmstrip.
         PowerPoint presentation can be uploaded in Resources as normal files.

          Q: I do not have such a folder under Resources. What do I do now?
          A: Follow these steps:
              1.   Go to the site
              2. Click on Resources
              3. Click the Add action next to the top level folder title
              4. Pick 'Empty Folder' from the 'Add Item Type' dropdown menu
              5. Then name the folder Presentations (the folder must be named exactly
              6. Upload your pictures in this folder.


         Q: Something is wrong here. The page displays

Alert: You do not have permission to view this folder.

         when my students try to access this tool.

          A: The problem lies with your permissions settings. The lecturer or someone with
         similar rights has denied permission to enter this tool for other users. All you have to
         do is check the “read” checkbox for students in your “permissions” menu under
         Resources. If you as lecturer also receive this error message then you should contact
         the eFundi helpdesk.

         Q: Some resources are available to students and some not. Why is this?

         A: Most likely the specific resources are hidden. Hidden resources appear greyed out
         to a lecturer. Fix this by revising the resource and unchecking the ‘Hide’ checkbox. If
       this is not the problem, remember that each resource has its own ‘Permissions’
       setting. Check this setting to ensure you have not denied access to anyone that
       should be able to have access.

         Q: When I add a folder or upload a file, I only see the basic upload and naming
        options. Where is the rest?

        A: There will be a menu item named “Add details for this item”. Click on it, the rest
       of your options will appear on the screen.


       Q: Why is the time scale in this tool not adapted to the University’s time?

        A: This is unfortunate, yes, but only as a minor inconvenience. When
        you create a new event on the schedule, it is possible to specify not only
        hours but minutes also. The student need only click on any event to view
        the correct time.

       Q: What exactly does the “Merge” function do?

       A: If you are the owner or lecturer of any other sites than the current one this tool
        enables you to merge schedules, thus displaying both schedules on one schedule

Q: What exactly does the “Fields” function do?

       A: You are allowed to add and delete custom fields to your schedule tool. Like in all
       the eFundi tools, being creative in your site adds to the value.

       Q: What is the purpose of this tool?

       A: The Section Info tool provides a way for instructors to efficiently manage sections
       of a class. The tool is designed to help an instructor manage a course that may
       consist of lectures, labs, discussions, studio work, recitations, or any combination
       The Section Info tool is designed to work with other tools, such as Announcements,
       Gradebook, and Tests & Quizzes.


       Q: What is the purpose of this tool?

       A: The Site Info tool provides information about the worksite that you are currently
       in. If you have a role that allows it, you can use this tool to make changes to
       information about the site, tools available in the site, and access to the site. You can
       also publish the site using the Site Info tool.

       Q: There are many blue links at the top of the screen. What are their functions?

       A: There links are used to mainly change certain properties of your site. They are:
                 Edit Site Information – Editing the site’s information.
                 Edit Tools – Adding and deleting tools.
                 Manage Groups – Grouping your participants.
                 Manage Access – Publishing your site and making it joinable (not advisable
                  for course sites)
                 Add Participants - Adding Participants to your site, be it Lecturers, Students
                  (rather see the Connecting Students section) or Teaching Assistants.
                 Edit Class Roster(s)
              Duplicate Site – Duplicating site content from another site you own.
              Import from Site – Importing site content from another site you own.
              Import from File – Importing site content from a file.
              Page Order – Re-ordering or deleting the pages (tools) on your site.


       Q: What is the purpose of this tool?

       A: Site Stats is a tool for Sakai for showing site usage statistics.
       Statistic information is organized in three screens:
              Overview: summary information about site visits and activity.
              Events: shows the activities of all users on your site.
              Resources: shows the activities of all users on your Resources tool.


       Q: There appears a preview button on the top of the menu bar. When I click on it it
       displays the contents of my Syllabus items. What does this mean?

       A: The Preview function enables you as lecturer to view the Syllabus as a student.
       Therefore the preview is the student view.


       Q: I am completely lost here. How do I start using this tool? What would you
       A: To start using this tool you must first decide in what way you wish to use it. There
       are three ways in general: 1. Building question pools and then creating tests from
       them when you wish. 2. Creating tests each time without using the question pools,
       this is the traditional way, setting up questions every time you create a test. 3.
       Importing a test in IMS QTI-compliant XML.

       Q: I wish to create question pools. Do I have to type everything in? Or is there a
       faster way?

       A: You do not have to type everything in. Copying and Pasting from any pre-
       prepared text document is faster. Also you can import a question pool from an IMS
       QTI-compliant XML file. If you find this is too technical, please phone the eFundi

       Q: Can I have more than one web content tool in my site?

       A: Yes. To add another tool go to ‘Site Info’ on the left side of your screen and then
       ‘Edit Tools at the top of your screen. Now you can just tick the box next to Web
       Content again, click Continue and then Finish.

       Q: What is the purpose of this tool?

       A: The Web Content tool allows worksite owners to choose a website to display
       within the Sakai frame. The Web Content button in the left-hand menu is
       customizable so you can create a label for the button that matches the website
       you've chosen to display.


       Q: What is the purpose of this tool?
A: A Wiki is a kind of collaborative website in which multiple users can add and
change the content. The Wiki Tool gives users the ability to create a Wiki that is
dedicated to a particular course or project site. Members of that site can monitor,
update and edit the content of the wiki. The Wiki Tool also allows users to add
images, link wiki pages to other documents, and view the change history of the wiki.
The website owner can control what permissions the members have, including
access, reading, writing, editing, etc

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Description: eFund FAQ for Lecturers of NWU