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					        Database Provincial Gazettes
    Gazette No 1405
        Notice No 193
         Gazette Eastern Cape
             Date 20051209
LOCAL AUTHORITY NOTICE 193

SENQU

MUNICI PALITY

By-Law

Municipal Honours

JULY 2005

SENOU MUNICIPALITY MUNICIPAL NOTICE

The Municipal Manager hereby publishes, in terms of Section 13 of the Local Government
Municipal Systems Act, 2000 [Act 32 of 2000] read with Section 162 of the Constitution of the
Republic of South Africa Act 1996 [Act 108 of 1996] the By-Law relating to Municipal Honours
which by-law shall come into operation on the date of publication thereof.

MUNICIPAL HONOURS BY-LAW

1          Introduction

Senqu Municipality gives the power of giving the Freedom and Awards as an honourable tribute
to such persons as may be considered deserving.

Senqu Municipality desires to take into consideration and recognize exceptional, distinguished
and dedicated service to the municipality and wishes to honour in appropriate manner persons
who have displayed exceptional, distinguished and dedicated service.

Senqu Municipality grants and recognises the Freedom of Entry to Military Regiments and Units
of the South African National Defence Force.

2          Categories

[I]       Category I: Conferment of the Freedom of the City

[II] Category II: Granting of Freedom of Entry to Military Regiments and Units of the South
African National Defence Force

[III]     Category III: Senqu Municipality People Award

[IV] Category IV: Municipality of Gold Award or Economic Growth Excellence Award
[V]   Category V: Service Delivery Excellence Award

[VI] Bravery Award : in recognition of individuals or persons who have risked their lives and
demonstrated bravery.

The Mayor may award the freedom and Awards of the Municipality, also posthumously, annul
such awards and restore an annulled award. The Freedom and Awards of the Municipality may
be awarded to South African citizens in the following categories:

[2.11 Category I: Conferment Of The Freedom Of The City

For outstanding contributions not only to the struggle for freedom and democracy but also for the
promotion of equality, for rendering meaningful services to the people of Senqu, community
upliftment, education and skills development, child, youth and women development and the
combating of HIV/AIDS.

[i] Insignia

The Mayor requests the honorary person to sign the scroll of freedom, which will thereafter be
signed by the Mayor and the Municipal Manager, after which the Municipal Manager will seal the
scroll with the seal of the Municipal Council.

After the scroll has been sealed, the Mayor places the scroll in the casket, which must be made
available for the occasion, and hands it to the honorary person.

The honorary person receives a neck decoration, consisting of a 9ct gold medallion bearing the
City's Coat of Arms, circled by a laurel wreath with the wording Senqu Municipality honorary
person. On the back of the medallion the honorary person's full name and the date when the
freedom of the City was granted would be inscribed. The medal would be suspended with a gold
ribbon around the neck.

The spouse of the honorary person receives a miniature of the neck decoration as described for
the honorary person in the form of a broach inscribed with his or her name and date at the back
of the medallion.

[ii] Relationship With Senqu Municipality

When the Municipality officially grants the honorary Freedom of the City to a person, it does not
give the person any better rights in law than he or she already has. The granting of the honorary
title by the Municipality is purely the recognition by the Municipality of the important contribution
that the person makes or has made to the welfare of the Municipality and its inhabitants.

The honorary person does not enjoy any constitutional privileges but nevertheless enjoys the
deeper significance of receiving the highest honour the Municipality can bestow. The honorary
person is invited to all civic functions hosted by the Municipality and is included in the civic funeral
policy of the Senqu Municipality.

[2.2] Category II : Granting of the Freedom of Entry to Military and Units of the South
African National Defence Force

[i] Freedom of the Senqu Municipality Regiments
Senqu Municipality grants the Freedom of Entry to regiments that have had a long and illustrious
association with the Municipality and in recognition of outstanding services rendered to the
Municipality in particular or the country in general.

[ii] Commitment from the Freedom Regiments

[a]     The Freedom of Senqu Municipality Regiments are proud to have played their part in the
establishment of the new South Africa brought about by the April 1994 elections.

[b]     The Regiments have pledged their continued support and loyalty to the Senqu
Municipality and all its citizens and have confirmed their intention of maintaining and
strengthening the close association that exists between them and the Senqu Municipality.

[c]     This commitment is symbolically depicted by the 1,25 metre Freedom Regiments Sword
which hangs in the Council Chamber, of which the Mayor is the custodian.

[d]     In the above spirit, the Regiments wish to interact with the Municipal Council to
determine what they can do for the Municipality.

[iii] The Freedom of the Senqu Municipality Regiments Association

[a]     The Association advises the Municipality Council on applications for the granting of the
freedom of entry to military units.

[b]       The Association's Chairperson is invited to the annual Mayoral Inauguration to represent
all the Freedom Regiments.

[c]      The Chairperson of the Association pays the formal respects of the Freedom.

[d]    The Council at its discretion hosts Civic Dinners in honour of the Freedom Regiments.

[e]    The Mayoral Couple are invited to attend the Association's Annual formal dinner.

[f]    The Association assists in the organisation of the Mayor's Remembrance Sunday Service
in November each year and the Freedom Regiments participate in the march past the Cenotaph
and lay wreaths on that occasion.

[iv| Freedom of Entry

In the event of the Council deciding to grant the Freedom of Entry to a regiment or unit it is
usually done on the following conditions:

[a]  That the event be commemorated by a combined Freedom of Entry parade of 500 officers
and men from the City Hall to the Mayor.

[b]   That a suitable scroll and casket be presented by the Mayor to the regiments of unit being
granted the Freedom of Entry at the cost of the Council, to be followed by an appropriate function,
should the Mayor wishes to exercise this prerogative.

[c]     Subject to the prior consent of the Council and the Chief Magistrate, the member
regiments and units of the Association be permitted to exercise their Freedom of Entry either
individually or collectively, by marching through the streets of the Municipality with fixed bayonets,
colours flying and drums beating.

[d]    The Senqu Municipality undertakes to honour the Freedom of the Municipality Regiments
in such manner and times as the Mayor or Council may deem appropriate.

[e]      The Senqu Municipality accepts the pledge of the Freedom of the Municipality Regiments
of their continued support and loyalty to the Municipality and all its citizens.

[f]   The Mayor continues to be the Custodian of the Freedom Regiments Sword hanging in the
Council Chamber.

[2.3| Category III: Senqu Municipality People Award

For exceptional service in human rights in the Senqu Municipality, whose achievements have
served the interest of the Senqu Municipality in respect of human rights, unity, democracy, non-
sexist and non-racial society.

[i] Insignia

The recipient receives a neck decoration, consisting of a 24ct gold plated medallion bearing the
City's Coat of Arms, with the wording Senqu Municipality People Award. On the back of the
medallion, the recipient's full name and the date when the award was granted would be inscribed.
The medal would be suspended with a ribbon in the national colours around the neck.

The spouse of the recipient receives a miniature of the neck decoration as described for the
recipient in the form of a broach inscribed with his or her name and date at the back of the
medallion.

[2.4] Category IV: Municipality Of Gold Award Or Economic Growth Excellence Award

For persons whose achievements have contributed to economic growth of the Senqu Municipality
and to job creation for the residents of the municipal area.

[i] Insignia

The recipient receives a neck decoration, consisting of a 24ct gold plated medallion bearing the
City's Coat of Arms, with the wording Senqu Municipality Gold Award. On the back of the
medallion the recipient's full name and the date when the award was granted would be inscribed.
The medal would be suspended with a ribbon in the national colours around the neck.

The spouse of the recipient receives a miniature of the neck decoration as described for the
recipient in the form of a broach inscribed with his or her name and date at the back of the
medallion.

[2.5] Category V:Service Delivery Excellence Award

To win the main award, the individual or group or organisation must have made a
special/outstanding contribution to the fostering/generation/promotion of service delivery within
Senqu Municipality where the benefits of such contribution have had a tangible impact on the
welfare of people or communities in the Senqu Municipal area.
[i] Aims of The Excellence A ward

[a]    Create awareness of service delivery excellence

[b]    Foster Civic Pride

[c]     Promote a culture of excellence

[d]     Reward and recognise positive achievements.

[e]      Recognise outstanding achievements by individuals, organisations, groups and
institutions acting within the Senqu Municipal area.

[ii]     Areas

[a]      Water And Electricity

[b]    Environmental Management

[c]     Safety and Crime Prevention

[d]    Health Services

[e]     Maintenance and Development of Roads

[f]    Sport and Recreation

[g]     Transport Services

[h]     Housing Delivery

[i]    Arts and Culture

[j]     Emergency Services

[k] Community Empowerment through Social Services

[iii] Insignia

The recipient receives a neck decoration, consisting of a silver plated medallion bearing the City's
Coat of Arms, with the wording Senqu Municipality Service Delivery Excellence Award. On the
back of the medallion the recipient's full name and the date when the award was granted would
be inscribed. The medal would be suspended with a ribbon in the national colours around the
neck.

[iv]       Officials of the A wards

The officials of the awards are the following:
[a]       The Mayor as the Patron of the award, and

[b]       The Municipal Manager, who administers and keeps the award.

[ v] Eligibility of A wards

An award can be made to any individual, organisation or business residing in the Senqu
Municipality. The judging Committee will have the final decision on the eligibility and the prize of
the winner/s. Special attention will be given to non governmental organisations, historically
marginalised communities and persons.

[vi] Overall Process

[a]       Timing

The awards will run on an annual basis, commencing on the first day of July in the current year
and ending on the last day of June of the following year.

[b]        Process

A public notice would be published in local newspapers, inviting nominations from the public.
External experts in the respective categories may also make nominations to the judging
committee. Nominations must be received in writing and the judging committee would review all
entries received annually. Nominations would be considered by the judging committee, which has
the discretion to confer and takes the final decision on the freedom awards and entry to the
Senqu Municipality. The Office of the Municipal Manager must prepare a report to Council for
information.

(c|         Judging

The judging committee will be chaired by the Mayor and comprised of the Council Speaker,
Council Chief Whip, Councillors (appointed by the Mayor) and the Municipal Manager.

[d|         Recognition

It is recommended that, where possible, awards be in whatever form, which will assist in the
development of projects to be identified as sustainable and have a long-term viability.

[e]        Awards Dinner

The awards will be presented at an annual dinner, for which corporate buy-in will be sought in the
form of tables and sponsorship to raise funds.

				
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