Database Provincial Gazettes Gazette No 1405 Notice No 193 Gazette Eastern Cape Date 20051209 LOCAL AUTHORITY NOTICE 193 SENQU MUNICI PALITY By-Law Municipal Honours JULY 2005 SENOU MUNICIPALITY MUNICIPAL NOTICE The Municipal Manager hereby publishes, in terms of Section 13 of the Local Government Municipal Systems Act, 2000 [Act 32 of 2000] read with Section 162 of the Constitution of the Republic of South Africa Act 1996 [Act 108 of 1996] the By-Law relating to Municipal Honours which by-law shall come into operation on the date of publication thereof. MUNICIPAL HONOURS BY-LAW 1 Introduction Senqu Municipality gives the power of giving the Freedom and Awards as an honourable tribute to such persons as may be considered deserving. Senqu Municipality desires to take into consideration and recognize exceptional, distinguished and dedicated service to the municipality and wishes to honour in appropriate manner persons who have displayed exceptional, distinguished and dedicated service. Senqu Municipality grants and recognises the Freedom of Entry to Military Regiments and Units of the South African National Defence Force. 2 Categories [I] Category I: Conferment of the Freedom of the City [II] Category II: Granting of Freedom of Entry to Military Regiments and Units of the South African National Defence Force [III] Category III: Senqu Municipality People Award [IV] Category IV: Municipality of Gold Award or Economic Growth Excellence Award [V] Category V: Service Delivery Excellence Award [VI] Bravery Award : in recognition of individuals or persons who have risked their lives and demonstrated bravery. The Mayor may award the freedom and Awards of the Municipality, also posthumously, annul such awards and restore an annulled award. The Freedom and Awards of the Municipality may be awarded to South African citizens in the following categories: [2.11 Category I: Conferment Of The Freedom Of The City For outstanding contributions not only to the struggle for freedom and democracy but also for the promotion of equality, for rendering meaningful services to the people of Senqu, community upliftment, education and skills development, child, youth and women development and the combating of HIV/AIDS. [i] Insignia The Mayor requests the honorary person to sign the scroll of freedom, which will thereafter be signed by the Mayor and the Municipal Manager, after which the Municipal Manager will seal the scroll with the seal of the Municipal Council. After the scroll has been sealed, the Mayor places the scroll in the casket, which must be made available for the occasion, and hands it to the honorary person. The honorary person receives a neck decoration, consisting of a 9ct gold medallion bearing the City's Coat of Arms, circled by a laurel wreath with the wording Senqu Municipality honorary person. On the back of the medallion the honorary person's full name and the date when the freedom of the City was granted would be inscribed. The medal would be suspended with a gold ribbon around the neck. The spouse of the honorary person receives a miniature of the neck decoration as described for the honorary person in the form of a broach inscribed with his or her name and date at the back of the medallion. [ii] Relationship With Senqu Municipality When the Municipality officially grants the honorary Freedom of the City to a person, it does not give the person any better rights in law than he or she already has. The granting of the honorary title by the Municipality is purely the recognition by the Municipality of the important contribution that the person makes or has made to the welfare of the Municipality and its inhabitants. The honorary person does not enjoy any constitutional privileges but nevertheless enjoys the deeper significance of receiving the highest honour the Municipality can bestow. The honorary person is invited to all civic functions hosted by the Municipality and is included in the civic funeral policy of the Senqu Municipality. [2.2] Category II : Granting of the Freedom of Entry to Military and Units of the South African National Defence Force [i] Freedom of the Senqu Municipality Regiments Senqu Municipality grants the Freedom of Entry to regiments that have had a long and illustrious association with the Municipality and in recognition of outstanding services rendered to the Municipality in particular or the country in general. [ii] Commitment from the Freedom Regiments [a] The Freedom of Senqu Municipality Regiments are proud to have played their part in the establishment of the new South Africa brought about by the April 1994 elections. [b] The Regiments have pledged their continued support and loyalty to the Senqu Municipality and all its citizens and have confirmed their intention of maintaining and strengthening the close association that exists between them and the Senqu Municipality. [c] This commitment is symbolically depicted by the 1,25 metre Freedom Regiments Sword which hangs in the Council Chamber, of which the Mayor is the custodian. [d] In the above spirit, the Regiments wish to interact with the Municipal Council to determine what they can do for the Municipality. [iii] The Freedom of the Senqu Municipality Regiments Association [a] The Association advises the Municipality Council on applications for the granting of the freedom of entry to military units. [b] The Association's Chairperson is invited to the annual Mayoral Inauguration to represent all the Freedom Regiments. [c] The Chairperson of the Association pays the formal respects of the Freedom. [d] The Council at its discretion hosts Civic Dinners in honour of the Freedom Regiments. [e] The Mayoral Couple are invited to attend the Association's Annual formal dinner. [f] The Association assists in the organisation of the Mayor's Remembrance Sunday Service in November each year and the Freedom Regiments participate in the march past the Cenotaph and lay wreaths on that occasion. [iv| Freedom of Entry In the event of the Council deciding to grant the Freedom of Entry to a regiment or unit it is usually done on the following conditions: [a] That the event be commemorated by a combined Freedom of Entry parade of 500 officers and men from the City Hall to the Mayor. [b] That a suitable scroll and casket be presented by the Mayor to the regiments of unit being granted the Freedom of Entry at the cost of the Council, to be followed by an appropriate function, should the Mayor wishes to exercise this prerogative. [c] Subject to the prior consent of the Council and the Chief Magistrate, the member regiments and units of the Association be permitted to exercise their Freedom of Entry either individually or collectively, by marching through the streets of the Municipality with fixed bayonets, colours flying and drums beating. [d] The Senqu Municipality undertakes to honour the Freedom of the Municipality Regiments in such manner and times as the Mayor or Council may deem appropriate. [e] The Senqu Municipality accepts the pledge of the Freedom of the Municipality Regiments of their continued support and loyalty to the Municipality and all its citizens. [f] The Mayor continues to be the Custodian of the Freedom Regiments Sword hanging in the Council Chamber. [2.3| Category III: Senqu Municipality People Award For exceptional service in human rights in the Senqu Municipality, whose achievements have served the interest of the Senqu Municipality in respect of human rights, unity, democracy, non- sexist and non-racial society. [i] Insignia The recipient receives a neck decoration, consisting of a 24ct gold plated medallion bearing the City's Coat of Arms, with the wording Senqu Municipality People Award. On the back of the medallion, the recipient's full name and the date when the award was granted would be inscribed. The medal would be suspended with a ribbon in the national colours around the neck. The spouse of the recipient receives a miniature of the neck decoration as described for the recipient in the form of a broach inscribed with his or her name and date at the back of the medallion. [2.4] Category IV: Municipality Of Gold Award Or Economic Growth Excellence Award For persons whose achievements have contributed to economic growth of the Senqu Municipality and to job creation for the residents of the municipal area. [i] Insignia The recipient receives a neck decoration, consisting of a 24ct gold plated medallion bearing the City's Coat of Arms, with the wording Senqu Municipality Gold Award. On the back of the medallion the recipient's full name and the date when the award was granted would be inscribed. The medal would be suspended with a ribbon in the national colours around the neck. The spouse of the recipient receives a miniature of the neck decoration as described for the recipient in the form of a broach inscribed with his or her name and date at the back of the medallion. [2.5] Category V:Service Delivery Excellence Award To win the main award, the individual or group or organisation must have made a special/outstanding contribution to the fostering/generation/promotion of service delivery within Senqu Municipality where the benefits of such contribution have had a tangible impact on the welfare of people or communities in the Senqu Municipal area. [i] Aims of The Excellence A ward [a] Create awareness of service delivery excellence [b] Foster Civic Pride [c] Promote a culture of excellence [d] Reward and recognise positive achievements. [e] Recognise outstanding achievements by individuals, organisations, groups and institutions acting within the Senqu Municipal area. [ii] Areas [a] Water And Electricity [b] Environmental Management [c] Safety and Crime Prevention [d] Health Services [e] Maintenance and Development of Roads [f] Sport and Recreation [g] Transport Services [h] Housing Delivery [i] Arts and Culture [j] Emergency Services [k] Community Empowerment through Social Services [iii] Insignia The recipient receives a neck decoration, consisting of a silver plated medallion bearing the City's Coat of Arms, with the wording Senqu Municipality Service Delivery Excellence Award. On the back of the medallion the recipient's full name and the date when the award was granted would be inscribed. The medal would be suspended with a ribbon in the national colours around the neck. [iv] Officials of the A wards The officials of the awards are the following: [a] The Mayor as the Patron of the award, and [b] The Municipal Manager, who administers and keeps the award. [ v] Eligibility of A wards An award can be made to any individual, organisation or business residing in the Senqu Municipality. The judging Committee will have the final decision on the eligibility and the prize of the winner/s. Special attention will be given to non governmental organisations, historically marginalised communities and persons. [vi] Overall Process [a] Timing The awards will run on an annual basis, commencing on the first day of July in the current year and ending on the last day of June of the following year. [b] Process A public notice would be published in local newspapers, inviting nominations from the public. External experts in the respective categories may also make nominations to the judging committee. Nominations must be received in writing and the judging committee would review all entries received annually. Nominations would be considered by the judging committee, which has the discretion to confer and takes the final decision on the freedom awards and entry to the Senqu Municipality. The Office of the Municipal Manager must prepare a report to Council for information. (c| Judging The judging committee will be chaired by the Mayor and comprised of the Council Speaker, Council Chief Whip, Councillors (appointed by the Mayor) and the Municipal Manager. [d| Recognition It is recommended that, where possible, awards be in whatever form, which will assist in the development of projects to be identified as sustainable and have a long-term viability. [e] Awards Dinner The awards will be presented at an annual dinner, for which corporate buy-in will be sought in the form of tables and sponsorship to raise funds.