SEPTEMBER – DECEMBER 2002 Project Objectives To provide ongoing care and support for the sick and terminally ill. To identify orphaned and vulnerable children; working with the Social Worker to assist with foster placements and Child Grants. To offer relief to families in crisis by providing food parcels, medical care and second-hand clothing. To advise and assist people to access social pensions and grants due to them, to reduce poverty. To provide ongoing HIV/Aids information and counselling. To oversee and supervise more thoroughly the volunteer team’s home visits. To run a training workshop with the Management Committee. To work more closely with the local health authorities. To link-up and start networking with other NGO’s in our greater area. To share the workload more evenly on the ground and at a managerial level. To host a Christmas Party for about 200 vulnerable children from the community. Expected Results RESULTS PROBLEMS PLANNED ACTIVITY ACHIEVEMENTS ACHIEVED EXPERIENCED ~ Volunteer team to do home ~ About 450 ~ 1 or 2 volunteers are not ~ Small monthly feedback visits 2 days per week. households overseen. doing regular or follow-up sessions – 4 volunteers per visits when required. group – and monthly checks of all Report Sheets, indicate that almost all of the volunteers are doing regular home visits & following the correct procedures. ~ The volunteer team are making good use of their Home Based Care kits. 2 Identify and assist orphans ~ 8 families visited ~ Social welfare offices ~ Progress chart indicates and vulnerable children. with Social Worker in understaffed. Have to wait that we are moving Chibini, Mashakeni & for months for social forward, even if it be at a Mtakama communities. worker to visit. snail’s pace. ~ 4 families have ~ Recently the social ~ Volunteer team successfully completed worker postponed our understand well now, all Children’s Court appointment for the documentation procedures for foster community visits to 5 required & are doing a placements. families in Bhensela. They good job in advising & ~ 2 vulnerable children have been waiting for assisting people. assisted with food, about 6 months now. school fees & uniform. Volunteer team to identify & ~ 20 families have been ~ These families have no ~ The Crisis Support Fund assess families in crisis. helped with food food, no income, has been a lifeline to many parcels, clothing, threadbare clothing & families who are literally medical care & access usually very sick people. starving. to school. ~ Obviously this is not a ~ We have streamlined the sustainable programme. distribution of second- ~ We have been inundated hand clothing into an with appeals for help. The equitable & well situation is quite desperate functioning system. on the ground. We cannot respond to everyone. ~ HIV / AIDS information & ~ Jabu Molefe & ~ Their presence & input is ~ Many people do go for counselling. Vulindlela Vilakazi not having the desired counselling & their from Siyaphila Support effect of breaking the workshops are well Group visit us for 2 silence & denial around attended. days every month. HIV / AIDS. 3 ~ Alleviate poverty by ~ 16 families identified ~ The Social welfare ~ Volunteer team are educating & assisting people for Disability & Care offices announced at the seeing these grants as one to access social pensions & Dependency Grants. beginning of October that step out of poverty & grants due to them. Woza Moya wrote a no more applicants for starvation for families & letter of support for Disability & Care are encouraging people to each applicant & Dependency grants would make full use of them. assisted people to be accepted until next year. hospital for the doctor’s They apparently have a assessment. major backlog of applications. ~ Establish a networking ~ Woza Moya initiated ~ Our 2nd meeting seemed ~ It has been very helpful programme with other NGO’s & successfully hosted, to be going nowhere. I was for all of us simply to in the area. on 3 Oct, the first a lone voice calling for come together & realize Sisonke Region some kind of planning to that we are not alone in Networking Program. 8 ensure constructive our struggles. projects attended. continuity in this ~ The second meeting networking program. was held at Centocow on 28 Nov. ~ Masikhulisane in Ixopo will host the 3rd meeting on 27 Feb ’03. ~ Run a training workshop for ~ On 26 Nov AFSA ran ~ Initial date for this ~ Obed ran an excellent the Management Committee. a full day workshop workshop was 4 Oct - workshop that left all of us attended by the during school holidays. So feeling inspired & volunteer team & the we had to postpone. With empowered with a much Management AFSA’s heavy clearer vision on how to Committee. commitments, the next move forward. possible date was only the 26th Nov. ~ Meet with and encourage ~ Meeting with Dr. ~ The Nompilo in our area ~ Meeting with Dr. better communication with Naidoo at Christ the was not democratically Naidoo was very local health authorities. King hospital on 27 elected by the community. encouraging. The hospital Nov to discuss how to Families have been want to set up their own work together. complaining all year that HBC program as an NGO ~ Next meeting with she does nothing. She feels & have asked for our hospital & clinic body very threatened by us & advice. on 12 Dec. has consistently snubbed ~ We arrived at the us, despite us having meeting on the 12 Dec to invited her to all our discover that it had been meetings & also on to the cancelled. Management Committee. 4 ~ Share workload more ~ Jane Nxasana will be ~ Volunteers in Mashakeni ~ Everyone is very evenly on the ground & at a employed as the ground & Mtakama areas are pleased with the plans for managerial level. manager effective from feeling stressed & alone in the new year. These 1 Dec 2002. their work. changes & expansion of ~ 5 new trainee ~ I am also finding it the volunteer team should volunteers will begin in increasingly difficult to relieve the pressure. January 2003. keep abreast of the work. ~ Xmas Party. ~ About 400-500 ~ About 200 people were ~ The children had a day people arrived on 5 invited! that they will not forget : Dec for the party. ~ Unfortunately donations eating, singing, dancing & ~ Our guest speaker, for the Xmas party were receiving gifts from Mary-Ann Orr, shared stolen so we are seriously Mother Christmas her own inspiring story out of pocket for this event. ( Bakhumbulile, BRC staff of being HIV+ & how member ) who was a great the Sutherlandia plant hit! has changed her life. ~ Fund-raising : ~ CD rehearsals ~ Have been let down by ~ Kittisaro & Thanissara - Brochure continue & are being the offers for help with a continue to be very - Website enjoyed by everyone! brochure & setting up a actively involved in - Produce a CD ~ Did a presentation on website. Unfortunately I fundraising amongst the 21 Sept at Crescent don’t have the technical Buddhist community Club’s 10th Annual knowledge & skills, abroad. This is our main dinner, which brought myself, for this. source of extra funding. in R10,000. ~ Fund-raising, keeping in touch with donors & sending photos requires personal attention & is time-consuming. ~ Support for the 2 local ~ Moyra Keane is ~ Both schools, in ~ Moyra seems to be schools, : Lusiba Primary & doing a Curriculum particular Sinevuso, are making steady progress in Sinevuso Secondary Schools. Development Research very poorly resourced & it her work & offers us Project with both is a continual struggle for different & interesting schools. them to get on with the real insights into the ~ Have set up an business of education. community. exchange program between Sinevuso & a high school in Florida, USA. ~ Have accessed 2 second-hand computers for the 2 schools. 5 Lessons learned ~ Community politics are not simple and are beyond our control. Serious allegations have been brought against the Induna ( Head man ). With him and the chief being good friends it has been a long and difficult process, with the community refusing to allow him back. Having no functioning Induna, our work has been seriously affected. We now have to liase directly with the chief to get the necessary letters required by Home Affairs & the Social Welfare offices. The chief lives to hell and gone and is not always readily available. Access to the chief’s home is also only weather permitting. ~ Also beyond our control are the Home Affairs & Social Welfare departments. I have had meetings with both offices and expressed my concern over the long delays in processing documents and grants. Both offices are radically understaffed and people overworked and stressed. Recently the Social Welfare offices came to a standstill due to allegations of bribery and corruption. They will be facing court hearings. ~ Our Crisis Support Fund seems to be heading towards a crisis! Appeals for help are increasing all the time. We need to look at more sustainable ways of alleviating hunger and poverty. It has been suggested that we start distributing seeds along with a bag of maize-meal. ~ Our difficult - basically non-communicative - relationship with the Nompilo ( Community Health Worker ) recently came to a head when she sent us a letter accusing us of undermining her. We requested a meeting with her, which took place on the 13 December. In the past, our repeated attempts to include her and open dialogue, have been snubbed. Her agreeing to this meeting was a big step forward for us. Overall Assessment of the Project ~ Generally the work on the ground seems to be continuing well. The volunteer team are committed and earnest about their work. For reasons mentioned above, the work has felt more difficult and challenging lately. It has been helpful, although not encouraging, meeting with other projects and learning that these are not uncommon issues that we are facing. Organisational Issues ~ Everyone felt very positive after the workshop with AFSA, regarding the Management Committee. We look forward to seeing this body functioning more effectively in the new year. ~ The news that Jane Nxasana will be employed as the Ground Manager next year was welcomed by all. This will also ease up my own workload. ~ TC Ngcobo, on our Management Committee, is a person of exceptional quality and skills. She has indicated that in the future she would like to resign from her teaching post and work with the Woza Moya Project. Priorities for the next Quarter ~ Training of new volunteers. ~ Training of management position for Jane Nxasana. ~ Produce a brochure for donors 6 FINANCIAL REPORT September – December 2002 1. Receipts AFSA Donations Xmas Party Other TOTAL Income Sept 12 000.00 13 547.01 331.27 25 878.28 Oct 12 000.00 9 238.71 1 600.00 736.21 23 574.92 Nov 12 000.00 5 307.20 1 035.00 11.25 18 353.45 Dec 12 000.00 13 682.34 1 917.85 27 600.19 TOTAL 48 000.00 41 775.26 2 635.00 2 996.58 95 406.84 Commentary on above figures: Donations: In September, Crescent Club donated R 10 000.00. Kittisaro and Thanissara are continually hard at work fund raising among the Buddhist communities. In December, in particular, we received some excellent donations, the fruit of Kittisaro and Thanissara’s work. Other Income: We have been promoting and assisting Siyaphila Support Group to sell their beaded AIDS badges. This is mostly their sales that have gone through our books. In December, intermediary bank account for the project closed and remaining funds moved across to the non profit business bank account. 7 2. Payments Fuel & Office Medicines & Meetings & Donors Crisis Maintenance Materials Training Support Sept 4 014.06 1 264.24 1 013.63 303.78 3 023.12 Oct 3 604.09 1 067.00 145.77 573.91 132.00 2 672.64 Nov 2 027.67 1 076.60 1 495.39 926.02 623.60 2 667.39 Dec 1 559.00 1 119.14 181.55 370.00 236.00 2 627.50 TOTAL 11 204.82 4 526.98 1 822.71 2 883.56 1 295.38 10 990.65 Salary Xmas Party Other TOTAL Stipends Sept 947.75 10 566.58 Oct 12 400.00 148.00 429.40 21 172.81 Nov 6 200.00 4 517.40 870.30 20 404.37 Dec 6 800.00 20.00 399.85 13 313.04 TOTAL 25 400.00 4 685.40 2 647.30 65 455.80 Commentary on above figures, over page. 8 Fuel & Maintenance: Sept - I forgot to put the F & M cheque through in August, so this is for 2 months. Oct - General service and car repairs costing R 2 052.03. Had strong petrol fumes leaking into the car. Gear box is cracked; have been advised to attend to this soon. Shock absorbers gone; car sways all over the road when loaded. Dec - General service and new shock absorbers, totaling R 1 499.00. Medicines: Large order from Kendon Laboratories in November. Donors: This mostly consists of photographic materials and postage abroad. Crisis Support: Assessment visits up to date so were able to deliver. Has increased substantially over the past 4 months totaling R 10 990.65 Salary / Stipends: Paid September salary & stipends at the beginning of October. As from Dec 1, Jane received R 1 000.00 p/m ( no longer R 300.00 p/m ). Xmas Party: Our target was R 5 000.00. Raised R 2 635.00. Spent R 4 685.40 on food, gifts and decorations. Shortfall of about R 2 000.00.