Infrastructure Planning Module 3 by monkey6

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									2T02 – Infrastructure Planning Checklist
The Infrastructure Checklist covers five key areas:

         The project team and any key stakeholders should complete the Infrastructure Checklist
         It is important to note that there are some questions in the Infrastructure Planning Checklist which are
          show stoppers. The show stoppers are unique to every organisation and these should be identified
          prior to the completion of the Checklist.
         Based on the findings of the Infrastructure checklist appropriate management decisions should be

    Organisational Analysis

    Gap Analysis

    Alternative Solutions Assessment

    Options Analysis

    Infrastructure Plan

    Supportive Non-Infrastructure Plan

          made and implemented.
Instructions

         Answer each question by ticking in the appropriate check box.
         For every answer that you tick in the YES check box, please refer to the specific document in which
          the information is contained.
         Should the team be unsure of a particular answer, leave the answer blank.
         Once all the questions have been reviewed, add up the number of YES answers in each category

         Transfer the total scores to the Infrastructure Planning Total table.


ORGANISATIONAL ANALYSIS                                                                                 YES    NO       Ref

     1.   Has the Departments conducted a SWOT (strength, weaknesses, opportunities and threats)
          analysis in relation to infrastructure delivery?
     2.   Has the Department assessed how its SWOT can influence the achievement of infrastructure
          delivery?
     3.   Has the Department assessed how its SWOT affect the functioning of the Department?
     4.   Does the Department have a relevant (reflecting the Department as it exists today)
          organogram drawn up?
     5.   Has management responsibilities within the Department been delegated down the
          organisational structure?
     6.   Do you believe that management responsibilities have been delegated adequately?
     7.   If answered yes to question 6, are the reporting lines clearly indicated on the organogram?
     8.   Has the Department put measures in place to ensure there is effective monitoring and
          management of such delegations?
     9.   Has the Department conducted a cultural assessment to establish underlying beliefs,
          expectations and values that make up the organisational structure?
     10. Are the Departments Human Resources effectively being used?
     11. Should the Departments Human Resources be improved?




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     12. Are the Departments Technological Resources effectively being used?
     13. Should the Departments Technological Resources be improved?
     14. Are the Departments Financial Resources effectively being used?
     15. Should the Departments Financial Resources be improved?
     16. Has the Department conducted a skills audit?
     17. Has the Department created a training plan?
     18. If yes to question 16 and 17, is the training plan linked to the skills audit?
     19. Does the Department have any special infrastructure related IT systems in place?
                                                                                                 Total




GAP ANALYSIS                                                                                             YES    NO       Ref

     1.   Has the Department assessed who requires infrastructure?
     2.   Has the Department assessed what infrastructure is required?
     3.   Has the Department assessed what infrastructure is currently available?
     4.   Has the requirement for infrastructure been prioritised?
     5.   Has the Department determined why the infrastructure is necessary?
     6.   Has the Department determined what supporting non-infrastructure components are
          available?

                                                                                                 Total



ALTERNATIVE SOLUTIONS                                                                                    YES    NO       Ref

     1.   Has the Department considered alternative solutions?
     2.   Has the Department determined whether the private sector can support the alternative
          solutions?
     3.   Has the Department determined whether the private sector can support the infrastructure?
     4.   Has the Department established whether it can educate the community to reduce
          consumption or demand for services?
     5.   Has the Department determined whether better technology can be used?
     6.   Has the Department determined whether it can exchange infrastructure between
          Departments?
     7.   Does the Department meet the demand for services?
     8.   Does the Department re-assess the demand for services on a regular basis (regular basis =
          no less than once per year)?

                                                                                                 Total




OPTIONS ANALYSIS                                                                                         YES    NO       Ref


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     1.   Has the Department considered all appropriate options for closing the GAP?
     2.   Has the Department assessed suitability?
     3.   Has the Department assessed feasibility?
     4.   Has the Department assessed acceptability?
     5.   Has the Department assessed equitability?
     6.   Has the Department assessed efficiency?
     7.   Has the Department assessed effectiveness?
     8.   Have all the options been appropriately screened?
     9.   Has the Department assessed what risks the option presents?
     10. Does the Department have a risk management plan?
     11. Has the Department assigned the risk management responsibility to a specific person (risk
         management champion)?
     12. Has the Department put contingency plans in place?
     13. Has the Department generated an appropriate financial forecast?
     14. Has the Department determined whether the option selected was the cheapest way of
         producing the desired output?
     15. Has the Department determined whether value for money has been achieved?
     16. Has the Department determined what funds are required?
     17. Does the Department revise forecasts on a regular basis?
     18. Has the Department determined when the funds will be required?
     19. Does the Department know who will be funding the infrastructure?
     20. Does the Department have an auditable trail?
     21. Does the Department need to rationalize the budget?
     22. Has the Department considered alternative sources of funds?
                                                                                                    Total




INFRASTRUCTURE PLAN                                                                                         YES    NO       Ref

     1.   Does the Department have criteria for selecting a plan?
     2.   Has the Department considered whether the goals of the infrastructure plan are consistent
          with the Departments approved strategic objectives?
     3.   Has the Department determined what the major actions are that are required to ensure
          implementation?
     4.   Has the Department determined the timing of each planned action?
     5.   Has the Department determined the resource requirements of each planned action?
     6.   Has the Department determined the major milestones of each planned action?
     7.   Has the Department determined a reasonable estimate of the probable financial effect of
          implement the infrastructure plan?
     8.   Has the Department completed an evaluation of the aggregate resource requirements?
     9.   Has the Department determined the availability of the necessary resources?
     10. Does the infrastructure programme team understand the infrastructure plan?




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     11. Are there champions for the infrastructure plan?
     12. Are there sponsors for the infrastructure plan?
                                                                                                 Total




ORGANISATION AND SUPPORT PLAN                                                                            YES    NO       Ref

     1.   Has the Department determined what financial resources are needed for implementation to
          happen?
     2.   Has the Department determined what organisational structure is required to carry through the
          strategy?
     3.   Has the Department determined what Human Resources are required to implement the
          strategy?
     4.   Has the Department determined where it will obtain its Human Resources from?
     5.   Has the Department determined what systems are needed to manage the Department?
     6.   Has the Department determined what processes are needed to manage the Department?
                                                                                                 Total




2T02 Infrastructure Planning checklist v.4.0                                                               Page 4 of 4

								
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