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THE DIRECTOR

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THE DIRECTOR Powered By Docstoc
					TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER FOR
THE IMPLEMENTATION OF 18.2 LEARNERS IN THE DEPARTMENT OF MINERALS
AND ENERGY



PROJECT TITLE              : IMPLEMENTATION OF LEARNERSHIP IN DME FOR 18.2
                            LEARNERS


LEARNERSHIP TITLE          : PROJECT MANAGEMENT – NQF 5


NLRD/ SAQA NO              : 13914


ETQA BODY                  : ESETA




1. BACKGROUND

The Skills Development Act (No. 97 of 1998) provides a framework to devise and
implement national, sector and workplace strategies to develop and improve the skills of
the South African workforce, and to integrate those strategies within the NQF.

One of the objectives of the National Skills Development Strategy (NSDS) is to assist
designated groups, including the new entrants, to participate in accredited work,
integrated learning and work-based programmes to acquire critical skills to enter the
labour market and self-employment. Learnership programmes were therefore used as
vehicles to ensure quality training and to improve employment prospects of people who
were previously disadvantaged.

Learnerships are made up of structured learning at an institution and on the job practical
work experience. The recommended ratio of 30% theory and 70 % practice ensures that
learnerships will always have a good balance of both components. Learnerships may be
provided for persons who are either employed (section 18.1 of the SDA, DoL, 1998) or
unemployed (section 18.2 of the SDA). In support of legislation and other statutory
frameworks the Department has prioritised three learnerships for implementation for
unemployed youth (18.2 learners). In order to successfully implement this project, the
DME requests the services of accredited providers to provide training for 41 learners in
the Department of Minerals and Energy.


2. SCOPE OF THE WORK
It is mandatory for the potential Service Provider to be accredited with the relevant ETQA
body. It is expected that the preferred Service Provider immediately inform DME of any
risks or threats to the project. The Service Provider will provide complete training on
Project Management NQF 5 learnership for the DME. The Accredited Education and
Training Service provider must be a signatory to the learnership agreements. Service
provider will be managed by the DME team and will provide a detailed project plan and
also submit written monthly reports to department of Minerals and Energy.


3. PROJECT OUTPUTS / OUTCOMES

3.1. The expected deliverables for this project are:

      Establish learning environment and infrastructure for new learners.
      Induction of internal mentors before inception.
      Develop curriculum framework and learning materials where for the learnerships.
      Monitor learner records and achievement.
      Provide DME with required records and documentation.

3.2. Registration and Induction

      Ensure the signing of learnership agreements and register learnership agreements
       with PSETA
      Develop reporting mechanisms for workplaces & providers.
      Ensure assessment and co-ordination of learner needs & development of learner
       support guidelines.
      Orientate learners on curriculum and learning materials.

3.3. Learning Delivery

      Manage institutional delivery (quality and budget)
      Develop institutional training schedule / records of learning (logbooks)
      Facilitate external monitoring and evaluation function
      Facilitate internal and external communication and publicity
      Participate in mentor forums
      Produce regular reports to DME on progress against deliverables

3.4. Assessment of Learning

      Ensure the availability of registered assessors with relevant ETQAs
      Facilitate moderation of assessment
      Facilitate workplace assessment
      Maintain learner record achievement
      Ensure the learners understand applied assessment policy



3.5. Certification and Closure
          Facilitate the certification of learners on completion of the learnership with the
           relevant ETQA body.
          Facilitate the printing of certificates according to prescribed norms and submit to
           DME for Graduation ceremony

4. REPORTING REQUIREMENTS

4.1. The preferred Service Provider will form part of the DME learnership implementation
     team and will report directly to the designated HRD manager / project manager in
     DME. The project Manager will table the report to the steering committee.

4.2. Reporting of the service provider will be on a monthly, quarterly and annual basis.

4.3. A final close-off report will have to be presented to the Minister of the Department of
     Minerals and Energy or the Director General.


5. COMPULSORY INFORMATION SESSION

A compulsory information session will be held after approval has been granted by the
Department of Minerals and Energy, corner Visagie and Andries street, Mineralia Centre,
Pretoria.


6. COMPLETION DATE

The duration of this project is 12 months after the signing of a contract by the winning
bidder.

7. EVALUATION METHODOLOGY

7.1.       Cost

          Costing should be aligned with project activities / project phases
          The bidder will be requested to give a quote regarding the work to be undertaken
           for this project. The cost must be VAT inclusive and should be quoted in South
           African Rand

7.2.       Infra-structure

          It is expected of a preferred bidder to be able to provide a relevant infra-structure
           in terms of proper classroom set up and required equipment for the learners to
           learn in such environment.
7.3.       Experience and track record

          Comprehensive CV of the company and of the Project Manager who will be
           working on the project should be submitted
          References of companies that the provider has rendered services to must be
           attached to the proposal, minimum of three references.
7.4.       Qualifications / Accreditation

          The preferred bidder should be accredited with ESETA or any Quality Assuring
           ETQA body to qualify to provide training on Project Management NQF 5
           learnership.

7.5.       Project Planning / Approach / Methodology

          Project plan with intermediate and final outputs and identified timeframes /
           milestones.
          Proposed Methodology.
          Management of the project

7.6.       Historically Disadvantaged Individuals (HDI)

          On project the 90/10 principle will apply, 10 points (BEE – 5, Women – 4,
           Disabled – 1).

7.7.       The minimum points

          Minimum points required are as follows:

              -   technical points 40/60


EVALUATION CRITERIA LINKED TO NUMERIC VALUES


CRITERIA                                                  WEIGHT

1. Financial evaluation

    Price                                        30
    HDI           - BEE (5)
                   - Women (4)
                   - Disabled (1)                 10

2. Technical evaluation
     Experience and track record                 20
     Infrastructure                              10
     Project      planning/       approach/      15
      methodology
     Qualifications / Accreditation              15

				
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