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MINUTES OF THE 5TH KYA SAND USER GROUP STEERING COMMITTEE MEETING
WORKPLACE CHALLENGE 16TH STEERING COMMITTEE MEETING KYA-SAND USER GROUP Chairperson Chris Grobler: Centurion Time: 09:00 – 12:30 Systems Secretary Lebogang Mogakane Date 13 May 2009 Productivity SA Present As per attendance register Venue: Inso Aluminium PRESENT: Name and surname: Company: Chris Grobler Centurion Systems Ronald Mphephu Centurion Systems Jan Myburgh Inso Aluminium Fred Fieldhouse Process Automation Phomolo Mokoena Productivity SA Lebogang Mogakane Productivity SA APOLOGIES: Name and surname: Company: Martin Bervely Inso Aluminium Pat Dickens Centurion Systems Sibongile Nhlapo Productivity SA -2- 1. WELCOME AND APOLOGIES The Chairperson welcomed all present and thanked Inso Aluminium for hosting the meeting. Apologies were noted as above. 2. CONFIRMATION OF AGENDA The agenda was confirmed and the following items were added under general. Plant Level Committee. Early Warning System 3. IMPACT STATEMENTS The impact Statements were only submitted by Process Automation. Inso Aluminium could not submit their impact statements due to computer theft at their company hence they lost all WPC Information. Jan Requested Chris to E-mail all WPC Folders .Chris mentioned to Jabu to make note and remind him to submit their Impact statements. 4. PROGRESS REPORTS 4.1 INSO ALUMINIUM Jan stated that the computer theft had set them back with regard to WPC reporting .he was of the opinion that every thing will be running as normal in the next two month, Phomolo interjected by saying had Inso filled their G.A. charts they could have salvaged important information with regard to the programme. Small Group Activity has been establish to focus on waste reduction. Business was down for the last two month which affected staff morale and shop floor workers felt insecure about their future employment with the company. Installers were already on short time. He mentioned the new Accountant was committed to WPC Principles. 5s Activities were keeping the shop floor workers busy and innovation are on upward trend. Chris advised that all employees should be formally informed about the computer theft and be requested to come up with ideas or suggestion on how to prevent theft from happening in again. 4.2 CENTURION SYSTEMS Jabu mentioned the Great Move resulted in them stopping all WPC activities. The next coaching reviews will be conducted during the month of June and July. Dates for July audits are to be confirmed. Durban and Cape town branches are starting to implement WPC Principles especially Teamwork and Multi Skilling. Chris mentioned about his recent coaching review at Cape Town Branch. He highlighted the principles and ideology behind WPC to his Cape Town colleagues. He believed the principle route was more impactful and his colleques started participating in innovation generation. Jabu initiated weekly Leadership Training meeting with Heads of Administration and the Factory. The training is starting to show results with Admin advancing on their understanding of WPC concepts. Chris challenged managers to stop corridor -3- talk and address real issues during meetings and mentioned that he is facilitating rotation of chairmanship amongst managers. 4.3 PROCESS AUTOMATION Fred reported that he conducted a 5S Internal Audit and realised that the Managers were challenging the results when he gave them unfavourable scores. He said during external Audits low score on 5S was a worrying trend. The reason given by Managers was that he did not remind them of the Audits days. He felt Process Automation was losing the ideas behind WPC. Chris advised him to throw back the ball at Managers and pose such question as why did they decide to join WPC, what are the benefits and what is the better way of implementing WCM Principles. He also suggested he should get someone internally to assist him with rolling out of WPC programme. Process Automation was also feeling the effects of global recession. They are currently building up stock in hope of taking advantage of the competition once the economy turns. They are still continuing with morning meeting. Phomolo advised that it was important to keep on preaching WPC Principles so that people eventually become converted. He gave an example of the Japanese workers, that they literally sing Vision, Mission and Value Statements of their company every morning. 4. GENERAL 5.1 PLC Fred mentioned that they assigned manager chairing their weekly meeting as a PLC representative to give to feedback to other PLC members. They had had two meeting so far and it looks promising. Jan and four of his Supervisors form part of their PLC. Jabu stated that they did not have a PLC. The reason why they disbanded the current PLC was that it was under represented .Once everything was in place they will elect PLC members from management, Supervisors, Shop Floor and Union reps. All agreed that characteristic of PLC member should include the following: Confidence, Passionate and the Drive to implement WPC Principles and he/she must be impartial or neutral. 5.2 Early Warning System All agreed that they needed further explanation of the use and benefit of the Early Warning Systems and how to apply it practically. Phomolo agreed to invite Social Plan representative to present on the Early Warning Systems during the next Milestone Workshop. 6. MILESTONE WORKSHOP All agreed that WPC champions will present for five minutes the two year overview of the benefits accrued from the WPC Programme and then hand over to team leaders to present how the programme has improved their working environment. The Milestone Workshop will be held on the 15th July 2009. The Programme will be send to members as soon as the guest speakers have been confirmed. 7. NEXT MEETING AND CLOSURE -4- Next Steering Committee Meeting: 10 June 2009 at Centurion Systems The meeting adjourned at 12:30.
"MINUTES OF THE 5TH KYA SAND USER GROUP STEERING COMMITTEE MEETING - DOC - DOC"