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                    HEALTH SCIENCES

                  _____________________________________                                     ________________________________

                         UNIVERSITY OF STELLENBOSCH

               SAFETY GUIDELINES

             IN THE COMMUNITY




    A   Forms for the reporting of incidents (students)
    B   Protocol relating to sharp instrument injuries

The safety of students and staff of the University of Stellenbosch (US) is always a matter of the
highest priority. It is the responsibility of every student and staff member to ensure that the
safety measures and guidelines are strictly adhered to. Attached are guidelines that have been
compiled by the Community-Based Education committee, in consultation with the following

               Mr Werner Vermaak, Head: Legal Services, US
               Ms Riana Stipp, Assistant Legal Advisor, US
               Mr L Louw, Department Head:Insurance, US
               Ms J Frank, Alexander Forbes Risk Services, Stellenbosch

Each staff member and student is responsible for organising his/her own personal insurance
cover, which includes, amongst others: personal accident and medical cover, personal
possessions/property, including any motor vehicle.

The Faculty and/or the US will assist the individual as far as possible in the event that other
assistance/ support (eg medical, dental, psychiatric services etc) is required in the execution of
his/her duties during training or rendering community service.

In the event that negligence can be proved against a specific person whilst carrying out his/her
duties in the service of the US, or in execution of duties during training or service provision,
the relevant staff member, and thus the University, will be held liable.

This regulation applies to students and employees of the US (including temporary/part-time
employees). Voluntary workers, who are not registered students or employees of the US while
carrying out their duty, have no protection.


        2.1   TRANSPORT

      Identification signs are supplied by the Faculty and are available from the office of the
       departmental head or from Administration-Room 1047, Clinical Building. Students
       who drive their cars in the community must display these signs, clearly visible, on their
   Attached to the back of the sign is a plastic envelope, containing the following:

                           * road map
                           * relevant telephone numbers
                           * forms for the reporting of incidents (available from the
                             departmental secretary), and
                           * sharp instrument injury report forms (available from
                             the departmental secretary or from Administration –
                             Room 1036, Clinical Building)
                           * an inventory of the contents of this envelope

   At the end of the block, each group of students is responsible for ensuring that the
    contents of this plastic envelope are complete when handed over to the following group
    of students.

   Identification armbands are also provided, and are also available from the office of the
    departmental head or from Administration - Room 1047, Clinical Building. It is
    advised that these armbands are worn outside the clinic, on home visits or when
    walking on the street.

   The responsible lecturer will provide students with a roadmap of the recommended
    routes. Students are strongly encouraged to follow these routes wherever possible.

   In the event of a student being placed in a remote community where the lecturer does
    not know the safest routes, before starting the placement the student must be informed
    that he/she, personally, must contact the relevant clinic to find out the recommended

   Should any problem arise while the student is working in the community, he/she
    must immediately contact the nearest police station and enquire about the
    safest/recommended route to leave the area.

   Students must never go alone on a home visit, nor drive alone to the clinical placement
    in the community, if at all possible. In exceptional circumstances, the student may drive
    alone with the consent of the responsible lecturer.

   Car doors must be kept locked at all times, and items of value, eg handbags, purses and
    cellphones, must always be kept out of sight. Wherever possible, lock up facilities
    should be provided by the clinic, day hospital or other “base”. If these are not provided,
    ensure that all valuables/ important items, are out of sight, preferably locked in the boot
    of the car.

   Cars must be parked in the grounds of the clinic or other building, or as near as possible
    to the relevant place of work.
          2.2    COMMUNICATION

   Each group of students must be in possession of a cellular telephone, either their own or one
    provided by the Faculty (available from Administration - Room 1047). Where applicable, the
    following telephone numbers must be available to the students and if possible be stored in the
    cellular telephone.

                                 Flying squad - 10111
                                 Closest police station
                                 Other police contact person(s)
                                 Community contact person(s)
                                 The relevant department at Tygerberg Campus
                                 The relevant health clinic or other "base"
                                 Clinical assistants/supervisors or relevant lecturer
                                 Tygerberg campus: Protective services - emergency number /
                                  after hours: 938 9500 or 938 9507

    These telephone numbers must also be available at the departmental secretary or
    administrative officer.

   Cellular telephones must be on and close at hand at all times, but not visible, to enable the
    lecturer or other contact person to make urgent contact with the student(s) if necessary.
    Cellular telephone numbers must therefore be given in consultation with third parties.

   The responsible lecturer, as well as the departmental secretary, must have all telephone
    numbers and cellular telephone numbers of students and their places of work in the

   Each year the responsible lecturer must write a letter to the relevant police contact
    person/station commander of the police station closest to the clinic/area where the students
    are working, including the following information where possible:

                                  Dates and times of clinical rotations
                                  Places where the students will be working
                                  Routes that the students use within the area
                                  Telephone numbers of the relevant department
                                  The telephone number of Tygerberg campus: Protection
   If at any time there is ever any question regarding safety in the area, the local police station
    or other contact person(s) should be contacted. If necessary the students should leave the
    area as soon as possible, using the safest/recommended route and inform the responsible
   If there is temporary danger for students in certain areas (eg. Pre-election political unrest),
    alternative arrangements must be made for the completion of the relevant part of the clinical

   Each group of students is responsible for returning the cellular telephone at the end of the
    block, or handing it over to the following group of students.

   Students are responsible for ALL telephone calls made on the cellular telephone during the
    block, other than emergency calls. Clinic or public telephones must be used to make routine
    calls related to training.

   If students use private cellular telephones, it is their own responsibility to store the above-
    mentioned telephone numbers in it.

          2.3    HOME VISITS

   Students may never do home visits alone.
   Wherever possible, a responsible person should accompany the student(s).

   Forms to be used by students to report an incident (Addendum A) can be found in the
    envelope behind the signboards for cars. These forms must be handed in to the responsible
    lecturer on the first working day after the incident occurred.

   The completed form, together with a covering letter by the Head of Department, must be sent
    to the Faculty Secretary: For attention the chairman CBE committee.

   The Head of Department must, where applicable, also inform the following people:
                            Protection services at the Tygerberg campus (Mr AJ Faul)
                            Student matters, US (Prof du Plessis)
                            Police

   In the event of a staff member being injured on duty, the following form is available at either
    the Head of Department or Administration: Mr Nel:
                                Employer - report of an accident W.CL.2(E)

   If a student or staff member sustains a sharp instrument injury they must follow the protocol
    set out in Addendum B.

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